MEMORIAL ELEMENTARY SCHOOL

1. MEMORIAL ELEMENTARY SCHOOL RESPONSE PLAN

2. MEMORIAL ELEMENTARY SCHOOL EMERGENCY RESPONSE PLAN 2011-2012 TEAM MEMBERS Kathy Lopez-Chair Penny Benningfield Melanie Rinehart Kathryn Deitz Denise Legarda Amber Swinney Kelly Zuniga Ron Hamelink School Nurses Eddie Martinez Alma Torres Blanca Alvarado

3. MEMORIAL ELEMENTARY SCHOOL EMERGENCY RESPONSE PLAN 2011-2012 CONTACT NUMBERS CENTRAL OFFICE: 546-8841 EMERGENCY: FIRE/POLICE 911 NON-EMERGENCY POLICE: 546-0354 TRUANT OFFICER: 546-6560 POIS0N CONTROL 1-800-432-6866 ABUSE HOTLINE 1-800-797-3260

4. MEMORIAL ELEMENTARY SCHOOL EMERGENCY RESPONSE PLAN 2011-2012 Code Yellow (Shelter-in-Place) Outside Classrooms report to designated area, account for students, shutdown and close windows. Follow instructions from Safety Team and Principal. E-Mail Attendance to Principal.

5. What is a Code Yellow? Action Plan for Code Yellow – Shelter in Place • When the Principal or designee receives information about a situation that requires Sheltering-in-Place rather than an evacuation. Shelter-in-Place is the use of any classroom or office for the purpose of providing temporary shelter from hazardous material release, fallen aircraft, or natural disaster. All classes in portables will report to a designated area in the main building and will be promptly accounted for. • Teacher and Staff Duties • Make sure all students go inside main building. • Close all windows & doors to the shelter area. • Turn off all ventilation that may com from the outside. • If the air within the shelter appears to be contaminated, inform the Safety Team. • Account for all students, report any students that are elsewhere. E-mail attendance report to principal. • Continue to listen & follow directions given by the principal’s office (PA, written, verbal, ect). • Do not allow anyone to leave shelter until the all clear signal is given.

6. Code Yellow Action Plan For Staff Mrs. Medrano to Mrs. Wycoff Mrs. Swinney to Mrs. Marisela Mrs. Juarez to Library Mr. Hoylan to Mrs, Simmons

7. Code Green (School-Wide-Lockdown) Code Green Lock all doors, windows & remain calm. No one shall leave or enter the classroom until further notice from safety team. Take attendance, follow instructions from safety team and principal. E-mail attendance to principal.

8. What is a Code Green? “Hostage Crisis/Student with a Weapon” A Code Green is when there is a possibility that a student or staff member can be drawn into a hostage situation or crisis. If our site should be faced with this crisis, your ability to act appropriately will be of extreme importance to the safety of students and personnel, as well as your own. Remember: Time and REMAINING CALM are your best allies.

9. “What is a Code Green? “Hostage Crisis/Student with a Weapon” • Staff Responsibilities if confronted by or held hostage: • Obey terrorist orders, do not become antagonistic. • Be courteous and polite to the terrorist and other hostages. • Do Not debate/negotiate or discuss issues with the terrorist or hostages. • Talk with a normal voice, avoid whispering when talking to other hostages and avoid raising your voice when talking to the terrorist. • Avoid abrupt movements. Keep body movement to a minimum and in full view of the terrorist. • Locate students and yourself away from windows and doors , and as far from terrorist as possible. • Answer all questions unless your position poses a threat to the terrorist or to his or her ideologies. • Inform terrorist of any medical condition or special disabilities any hostage may have. • Do Not discuss any possible actions to be taken by other agencies, school district, school board, colleagues, media, or parents.

10. “What is a Code Green? “Hostage Crisis/Student with a Weapon” • Staff Duties • Be calm and use common sense. • Notify principal immediately even if you only suspect a weapon (gun, knife, bludgeon object or any other illegal weapon.) • Do Not attempt to confiscate the weapon from the suspect/student. • Do Not approach the suspect/student with the weapon. • Evacuate the classroom without causing aggressive moves toward the suspect/student. • Keep students calm. • Advise police of all actions taken by suspect/student, and describe the weapon (s)

11. Fire Drill (Evacuate School) • Evacuate building as soon as Alarm sounds. • Move students to designated area for safety. • Take enrollment forms with you • Account for all students. • Send fire drill slip to Safety Team member. • Do Not return to building until double bells ring.

12. Fire Drill Procedures School fires are often more dangerous than they appear. Panic greatly complicates evacuation. Most school fires are set by vandals. Never assume that the fire has a single source or is minor. Cafeterias, storage rooms & bathrooms are common areas for fires. To prepare, staff should familiarize themselves with the locations and operation of the fire extinguishers, fire pull stations, and hoses.

13. Fire Drill Procedures • Staff Duties • Evacuate the Building when alarms sound. • Follow Fire Drill procedures and move students to a safe location. • Account for all students • Use Fire Extinguisher if the fire is small • Provide First Aid if needed.

14. Fire Drill Procedures Staff Responsibilities • Post classroom map with exit route. • There will be a emergency response drill every week for the first four weeks of school. • There will be a emergency response drill once a month for the rest of the school year. • Practice fire drill route with your class before first drill. (August 19, 2011 at 10:15 AM) • Teach appropriate behavior during drill exit. Have students evacuate quickly, staying in line and remaining quiet until double bells ring. • Explain to students what to do if they are in the bathroom when alarms sound. • Improve timing for complete evacuations.

15. Fire Drill Procedures Staff Responsibilities In the Classroom. • Teachers must have enrollment sheets available at all times during a drill. • Do Not block alternate exits from classroom (Doors\Windows) • Report any problems as soon as possible.

16. Code Blue Silent Fire Drill\Bomb Threat • Evacuate Building upon receiving Blue card. • Follow Fire Drill Procedures. • Do not enter building until notified by principal. • Follow directions from Safety Team or Administrator. • If further Evacuation is required, Safety Team will direct you to the City Pool or Hooten Complex .

17. Code Blue (Bomb Threat) • A bomb threat exists when a suspected bomb or explosive device has been reported , but not located.A bomb threat exists if a bomb has been located, or an explosion has occurred. “Code Blue” indicates such an environment at Memorial Elementary School. • Individual teachers will be contacted by office staff and or Safety Team with a hand delivered blue card. • All staff must follow fire drill procedures and evacuate the building as soon as possible. • Evacuation Site will be Sam Baca Aquatic Center.

18. Code Red (School Shooting\Drive-By Shooting) Lock doors, turn of lights, remain quiet. No one shall move about the school site, inside or outside. Ensure safety of students and account for all students. Follow directions from Principal\Safety Team.

19. Code Red (School Shooting\Drive-By Shooting) With the availability of weapons & the increase of violent acts in schools. It is possible that a shooting could occur at or near this school site. The immediate concern is the safety of the staff and all students. The locations at greater risk may be the fields within the perimeter of the school, and the entrance areas due to accessibility by vehicles.

20. Code Red (School Shooting\Drive-By Shooting) • Staff Duties • Blow whistle three sharp time/ escort students into building as quickly as possible • Notify principals office as soon as possible. • Report injuries and provide first aid. • Keep students calm. • Return students back to classroom. • Under no circumstances allow students to leave building or your supervision. • Account for all students and report any missing students.

21. Code Red (School Shooting\Drive-By Shooting) • Emergency Response after an incident or reported shots fired. • Call 911 or Ext 1500. • Notify the school office and report the extent of injuries. • Notify the school police (school police will then contact the superintendents office, and activate the district Critical Incident Response Team, as necessary. • Assess injuries if applicable. • Have students move safely and quickly to the nearest shelter (Building). • Do not allow anyone seriously injured to move. If injured are ambulatory assist them to a shelter . • Stay with injured until emergency services arrive. • The media is not allowed on campus during a critical incident. If media enters the campus they should be ushered to the information center. (Central Office, 546-8841) • Assist police with as much information as possible. • All staff will remain with students until the emergency is over.

22. New Mexico Department of Education • Follow all procedures on safety plan as designed by the district, Safety officer and School Site Safety Team.

23. Attendance • Make sure to do Electronic Attendance daily before 9:00 a.m. • Make sure to do morning and afternoon attendance with JMAC. The office will make any adjustments in the afternoon. • Sign and date all notes from home. • Send notes from home to the office daily and signed by the teacher. • If the note comes in late, hold until the next day.

24. School Site\Classroom • Make sure to post Emergency Response Plan for easy access. • District radios will be on for first few days of school. • Classroom Doors shall remain closed during operational hours of the school.

25. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • In buildings with fire sprinklers, combustible materials should have a minimum of 18” of clearance from the level of the sprinkler head deflector. In buildings without fire sprinklers, code requires combustible materials to have a 24” clearance from the ceiling. • Combustible materials posted on the doors should not exceed 5% of the door surface. Combustible materials on the walls should not exceed 20% coverage of each wall surface. Painting wall surfaces to provide background contrasts is preferred to using paper or other combustible materials.

26. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • Materials used for window coverings, decorations or furnishings must be fire resistant or must be properly treated with an approved fire resistant chemical. Documentation of approved treatments (including chemical, method and date of treatment) must be available in the school site office. • Extension cords may only be used for portable equipment and must be removed after each use. The use of power strips is recommended, and they must be plugged directly to an outlet, not connected in a series to an extension cord or another power strip (Piggy-Backing).

27. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • Power and data cords should be segregated to avoid signal interference, and both should be routed away from walkways or may be placed within cord covers to prevent tripping and cord damage hazards. Do not pile materials on top of power cords because heating may occur and cause a fire. • All chemicals that are labeled as “Flammable” should be kept away from all heat and electrical sources, in controlled storage and out of the reach of children. These specifically include whiteboard cleaners, white-out, hand sanitizers, furniture polish and spray paint. Please note that Hand Sanitizers contain up to 70% ethyl alcohol.

28. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • All chemicals that are labeled as toxic or display warnings like “Keep Out of the Reach of Children” or “Hazard to Humans and Domestic Animals” should be kept in controlled storage, out of the reach of children. These specifically include; antibacterial soaps, wipes and room deodorizers. • The words “out of the reach of children” mean in cabinets that are inaccessible to children. “Inaccessible” means in an instructor’s desk or file cabinet drawer or in cabinets too high for students to reach or in secured cabinets/rooms that are latched (earliest grades) or locked (later grades).

29. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • Televisions on mobile carts should be anchored to prevent fall-on hazards. • Teaching materials and boxes should be properly stored on pallets, shelves and cabinets and organized so as not to invite unwanted bugs and animals to occupy them. • Microwave ovens and coffee makers should not be used in individual classrooms because they present burn and scalding hazards to students when accidently tipped or spilled. Coffee makers that are left “ON” also present fire hazards when left unattended for extended periods of time.

30. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • For the winter months only portable heaters that are equipped with safety tilt mechanisms will be allowed in classrooms and or offices. Any heaters found not in compliance will be removed from service immediately. The units should be operated away from all combustible materials. • Candles with wicks and open flame equipment are not allowed in classrooms or offices. • Candle warmers are allowed only if they are kept out of the reach of children, away from normal travel paths and placed within a container that prevents incidental contact with the heated wax.

31. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • Evacuation maps for each room should show a primary exit route (in Red) and a secondary exit route (in Blue). • Exit doors and pathways to and from them (exit aisles) should not be blocked, reduced or impeded in anyway. The width of all points along exit aisles should be at least as wide as the exit door(s). Both primary and secondary exits must be kept clear and accessible at all times. Classrooms with windows to be used as secondary exits should be marked with a sign (“Emergency Exit”) and be kept clear and accessible at all times.

32. Deming Public SchoolsClassroom & Office Safety: Created by the DPS Safety Office In cooperation with Frank Taylor – Poms & Associates, DPS School Insurance Company • Storage must comply with height limitations, be neat, stable and not block fire or emergency equipment/devices including; fire strobes, pull stations, risers, sprinklers, extinguishers and emergency lights or means of egress pathways.

33. Staff Parking • Staff parking will continue to be in the parking lot on the East side of the school. • Please do not park in visitor parking spots so parents may drop off and pick up students in these spots. • No parking curb side around the school by other homes please. • Make sure to lock your vehicle and hide valuables at all times.

34. New Safety Procedures • All safety members will wear orange safety vest during afterschool duties, so they can be easily identified. • All safety members will carry school radios, so they can easily communicate in case of an emergency.

35. Conclusion Have a safe school year!