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Briefing Overview

Briefing Overview. SPEAKER BUREAU 1. CFC 101 2. Introductions – Tell us “What’s Your Story” 3. Speaker’s Presentation 4. CFC Materials 5. CFC Keyworker Training 6. Speakers Dos and Don’ts 8. Most Frequently Asked Questions 9. Speaker Tracking 10. Q & A.

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Briefing Overview

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  1. Briefing Overview SPEAKER BUREAU 1. CFC 101 2. Introductions – Tell us “What’s Your Story” 3. Speaker’s Presentation 4. CFC Materials 5. CFC Keyworker Training 6. Speakers Dos and Don’ts 8. Most Frequently Asked Questions 9. Speaker Tracking 10. Q & A

  2. Campaign Scope • Annual fundraising drive conducted by Federal employees • Raise millions of dollars through CFC ($258 million in 2012) • Benefits thousands of non-profit Human Health and Welfare • charities • Our campaign conducted Oct 1 – Dec 1 at every Federal • agency in our region • The Combined Federal Campaign is the only authorized solicitation of employees in the Federal workplace on behalf of charitable organizations

  3. Why Speakers’ Training C – Credibility F – For C - Contributors

  4. Charity Introductions 1. Name 2. Agency 3. “What’s Your Story?”

  5. Giving a CFC Presentation • Prepare your presentation a few days before event • Plan for speaking a maximum of 5 minutes • Give an agency overview: How your agency is a “Helping other’s now more than ever.” • “I am a (recipient, volunteer, staff member) with XYZ agency. For those of your unfamiliar with XYZ we provide programs and services to help ______________. • Give a personal overview: Why you got involved with charity • “I’ve been involved with XYZ agency for X years. I became involved as a (recipient, volunteer, staff) because _______________.

  6. Giving a CFC Presentation • REGULATION/REQUIREMENT • Closing: XYZ agency is one of the many worthy CFC • supported organizations. I encourage you to find one close to • your heart and support it by giving through the CFC. • Ask your Keyworker for a CFC Directory and CFC Donor Form • to hold up • Thank the audience and the keyworker for allowing you to • share your story • End presentation

  7. Giving a CFC Presentation • DO tailor your presentation to your audience’s needs. • (Military, Civilian, USPS, Hospital Staff) • DO answer the question “what’s in it for me if I donate?” • DO bring literature to leave behind (with CFC Code) • DO try to get close to your audience. Meet some of the people before & after presentation…(SMILE) • DO tell a story. This is what your audience wants to hear. • DO tell how Federal Employee donations make a difference! • DO mention understanding furloughs and federal stresses

  8. Giving a CFC PresentationWhat NOT to Do • DO NOT bring a personal video or power point presentation • (The CFC video tells the campaign story) • DO NOT solicit for donations directly for your agency • DO NOT pass out agency literature that solicits • (Educational material may be set out for your audience to take if they desire.) • DO NOT exceed your allotted time. • (Your portion of the program is calculated to fit into a total presentation time frame)

  9. Giving a CFC PresentationWhat NOT to Do • DO NOT overload your audience with too many ideas or statistics. • Keep your presentation simple, personal and passionate • DO NOT discuss political, religious, sexual or lobbying issues • DO NOT compare your agency’s services, need or importance to • another agency (our agency is better than XYZ)

  10. Campaign Materials I. CAMPAIGN BROCHURE/DIRECTORY - A complete list of charitable federations and agencies - National, International, Local, - Quick Index - Alphabetized Index II.PLEDGE FORMS - Designate up to 5 charities per form - Donate to as many charities as they want - Encourage PAYROLL deduction (97% give this way) - Can seal pledge form in envelope for confidential gift ONLINE GIVING AVAILABLE/ENCOURAGED - For all Federal Employees (www.3riverscfc.org) - Confidential - Easy - Includes Payroll & Credit Card Giving

  11. Why Group Solicitation • The most efficient and effective way to ask • Puts donors at ease, no one is singled out • Easiest way to reach most people • CFC Video “Thank You Federal Employees” makes audience feel appreciated • Speakers puts a face to a need

  12. Most Frequently Asked Questions • IS THIS THE UNITED WAY? • NO - The CFC used to be managed by the local United Way. • Since 2006, an Independent Contractor has directed the local CFC, helping to lower CFC administrative costs and raise more funds for charities. • Contact the Local CFC Director: • Amy Ervin – threeriverscfc@verizon.net

  13. Most Frequently Asked Questions • WHY DO PEOPLE GIVE THROUGH THE CFC? • They have received help from a charity supported through the CFC. • They know someone who has been helped. • They want to help others. • CFC is a convenient way to make a charitable contribution. • They feel good knowing their contribution will make a difference.

  14. Most Frequently Asked Questions • WHY SHOULD YOU GIVE THROUGH THE CFC? • Each agency has been screened by a committee of Federal Employees, ensuring its legitimacy. • Charities can count on gifts given through the CFC. • Charities can plan their programs accordingly. • Payroll deduction is available only through CFC. • Greater impact, because it is combined with contributions from other Federal employees. • You can receive recognition from the CFC. • CFC protects the Federal Employee from year-round, • in-the-workplace solicitation by charitable agencies.

  15. Most Frequently Asked Questions • WHY ISN’T MY FAVORITE CHARITY • A MEMBER OF THE CFC? • All charities must apply to be part of the CFC either nationally or locally. • All applications are reviewed by a committee of federal employees for their compliance with the regulations. • Possible issues with Audit, Financials and 501c3 Status

  16. Most Frequently Asked Questions • WHO DETERMINES HOW MY • CONTRIBUTION WILL BE USED? • THE DONOR DOES! • By designating a gift to an agency(ies) the donor ensures only that agency will receive the money.

  17. Most Frequently Asked Questions • HOW DO I KNOW THAT MY MONEY REALLY GETS TO THE AGENCY I DESIGNATE? • All designations are honored by regulation • Local CFC undergoes two separate audits • - a financial audit is conducted by an independent accounting firm • - a compliance audit is conducted by the LFCC. • Audits review designations to be sure they have been honored. • The “Release of Name” allows the donor’s name to be forwarded to the charities designated. They send an acknowledgement of the pledge.

  18. Most Frequently Asked Questions • WHAT IF I CAN’T AFFORD TO GIVE RIGHT NOW? • Pledge your gift through payroll deduction. • Payroll deduction spreads small payments throughout the year. Deductions don’t begin until January 2014. • 97% of CFC pledges are through payroll deduction. • $1.00 per pay civilian. $2.00 per pay military.

  19. Most Frequently Asked Questions • IS A CONTRIBUTION TAX DEDUCTIBLE? • Yes! • 100% of a contribution to any CFC agency is tax deductible when an individual itemizes.

  20. Most Frequently Asked Questions • WHAT IF I KNOW I WILL NOT BE IN MY JOB • FOR AN ENTIRE YEAR? • You can give through payroll deduction if you know you will be in your job for at least three months in the new year.

  21. Most Frequently Asked Questions • WHAT IF I TRANSFER TO ANOTHER AREA? • If you transfer, the payroll deduction authorization you give here will follow you.

  22. Most Frequently Asked Questions • WHY SHOULD I CONTRIBUTE WHEN • I DON’T USE THE AGENCIES? • You most likely have had contact with a CFC agency. • - Swimming lessons at the “Y”; Daycare • - Hereditary disease; Relatives in disasters (floods, fires) • Even if no direct involvement with a CFC agency, each of us benefits from living in a community that cares for those in need. • Recent events teach us that we may be just one step away from needing the help of a CFC agency.

  23. Most Frequently Asked Questions • WHAT DOES THE PERCENTAGE LISTED • WITH EACH AGENCY MEAN? • The number represents the fundraising and administrative costs of the charity. What they spend and what goes to its mission. • AFR of 15% or less is great • AFR of 25% or less is still low • Donor has option to contact charity about their AFR % • Charities have to spend money in order to pursue mission!

  24. CFC Speaking RequestsHow it works • Keyworkers receive list of all speakers who have been trained • Keyworkers contact charity speakers directly • Keyworkers make necessary arrangements • Speakers may NOT solicit federal agencies for speaking opportunities (Ex: Can’t call a federal agency) • Speakers can leave brochures with CFC code behind

  25. CFC Speaker Tracking • Speaker should notify CFC office of speaking engagement via e-mail: threeriverscfc@verizon.net • Provide Location, Time & Date of speaking engagement • This will allow CFC to evaluate Federal Agency kick off events

  26. Security Issues • Each location has specific requirements • Arrange with Keyworker to gain entrance to base/office • Always carry ID/Driver’s License

  27. REMINDERS • Smile • Professional Attire • Have Fun & Be Friendly • Help the Federal Campaign Manager • Bring Candy, Chocolate, Give-a-ways • 5 Minutes can make a difference to the potential donors • Reinforce CFC Theme: “Serving our Communities ~ Each in our own way."

  28. CFC CONTACT INFORMATION Amy Ervin Local CFC Director 3 Rivers/PA West CFC threeriverscfc@verizon.net 412-330-7667

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