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Westminster City Council and Westminster Primary Care Trust Voluntary Sector Funding

Westminster City Council and Westminster Primary Care Trust Voluntary Sector Funding. 2009/10 Voluntary Sector Funding Eligibility, Application Form Funding, Assessment. 2009/10 Annual Revenue Funding. ELIGIBILITY CRITERIA Eligible organisations Constituted as a not -for-profit organisation

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Westminster City Council and Westminster Primary Care Trust Voluntary Sector Funding

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  1. Westminster City Council and Westminster Primary Care Trust Voluntary Sector Funding 2009/10 Voluntary Sector Funding Eligibility, Application Form Funding, Assessment

  2. 2009/10 Annual Revenue Funding • ELIGIBILITY CRITERIA • Eligible organisations • Constituted as a not -for-profit organisation • Meet the needs of Westminster residents • Meet Conditions of Funding • Revenue costs only

  3. 2009/10 Voluntary Sector Funding • Service Categories • Service Specifications • Adults Services • Information, Advice and Guidance • Infrastructure and Community Group Support • Children’s Services • Arts and Culture • Reducing Health Inequalities

  4. 2009/10 Voluntary Sector Funding • Cross-cutting assessment criteria (1-3) • All applications will be assessed against six cross-cutting criteria: • 1. The organisation is competent and appropriately managed • 2. The project/service contributes to at least one outcome within the relevant specification • 3. The project has clearly defined inputs, outputs and outcomes

  5. 2009/10 Voluntary Sector Funding • Cross-cutting assessment criteria (4-6) • 4. The project is well planned and will be appropriately monitored and reviewed • 5. The project represents value for money • 6. The organisation is effective, financially sound, and capable of delivering the proposed services/activities

  6. Application Form • Section A - Information about the Organisation • Section B - Information about the Project • Section C - Financial Information about the Project • Section D - General Financial Information about the Organisation • Section E - Checklist for documents and Chair’s signature

  7. Application Form Front Page and Section A - Organisation Details • Organisation and title of project • Tick specification your application is addressing • Fixed Term or Recurrent Funding Section A • Aims and objectives • Beneficiaries • Management Committee • Policies

  8. Section B - Project Details (Questions 15-19) • Summary of project • How the project contributes to at least ONE outcome of the service category • New or existing project? • Address for project • Wards

  9. Section B - Project Details (Questions 20-29) • Target beneficiaries • Evidence of need • What do you need to make the service run (inputs) • What service are you going to provide (outputs) • What do you hope to achieve (outcomes) • Monitoring and Evaluation • Ensuring Quality • Implementation of Equal Opportunities • User involvement in project development • Working in partnership with others

  10. Section C - Financial Information • Expenditure and income on project only • Other income • Use accurate costings, check the budget adds up. • Other City Council income • Previous Annual Revenue Funding

  11. Section D - General Financial Information • Financial Information on the organisation • Reserves for current financial year

  12. Section E - Documents Checklist • Governing document • Management committee - list of • Latest annual report • Audited accounts for 2007/08 (or 2006/07) • Signed Conditions of Funding • Declaration and signature of chairperson • Job Descriptions

  13. Multiple Grants • If applying for more than one grant then DO NOT use the same form. Complete separate application form for each • If applying for one grant / project but contributing to more than one outcome/specification then DO USE same form and address each outcome in turn

  14. DOs…. • Ensure you read the Guidance notes fully before completing your form. • Check project contributes to and addresses the relevant outcome/specification • Address each outcome in turn if addressing more than one answer all the questions in all the sections • Be clear & comprehensive, but concise - bullet points where possible

  15. DOs... • Demonstrate and offer evidence • Use clear and simple language - avoid jargon • Ensure the application form is legible - so the assessor can read it easily • Ask someone who is not already involved with the project to read your application to make sure they can understand what you are trying to achieve. • Proof Read Application • Bear in mind the cross-cutting assessment criteria • Submit relevant documents with the application • Sign application form & Conditions of Funding

  16. and DON’Ts • Assume assessing officers have prior knowledge of your project • Forget to keep a photocopy of your application form for your own records. • Send any additional information other than the documents requested. • Miss the deadline.

  17. Westminster City Council Voluntary Action Westminster – 37 Chapel Street, NW1 5DP 020 7535 0489 Contracts Team Westminster City Council Telephone 020 7641 5921 Minicom 020 7641 5924 Email: vsu@westminster.gov.uk

  18. Assessment Process & Timetable 2009/10 VoluntarySector Funding

  19. All Applications 26th September 2008 5pm • Deadline for returning completed application forms • Late applications will NOT be accepted • Enclose Acknowledgement Card

  20. 6th October - 28th October 2008 Assessment • No organisation will be contacted during this time. The assessment will be based purely on the application form • We will assess applications against the 6 cross cutting criteria which are laid out in the guidance notes

  21. 6 Cross Cutting Assessment Criteria • The organisation is competent and appropriately managed • The project/service contributes to at least one outcome • The project has clearly defined inputs, outputs and outcomes • The project is well planned and will be appropriately monitored and reviewed • The project represents value for money • The organisation is effective, financially sound, and capable of delivering the proposed services/activities Officer recommendations made

  22. 31st October – 19th November 2008 • Initial Directors meeting to discuss and agree Officer recommendations • Moderation of recommendations • Final Directors meeting

  23. 21st – 28th November 2008 • CM Report prepared and issued

  24. 15th December 2008 • Implementation of Cabinet Member Decision on successful applications • Unsuccessful Organisations Notified

  25. 5th January – 27th February 08 • Request for any additional information and clarification of any issues identified during the assessment • Dialogue with organisations to identify specific outputs and outcomes (taken from the application form) and monitoring and evaluation to be included in the Service Level Agreement.

  26. 2nd – 13th March 2009 • Service Level Agreements finalised and signed • Obtain all the necessary information needed in order to make first quarter payments • Preparation of payment schedules

  27. 1st April 2009 • 1st quarter payments made • The payments are normally released at the beginning of each quarter I.e. 1st April, 1st July,1st October, 1st January. • Organisations awarded £5,000 or less will receive 2 payments on the 1st April and 1st October

  28. Assessment Process and Timetable Any Questions?

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