Sponsored Programs Coordinator Meeting Clemson University

1. Sponsored Programs Coordinator Meeting Clemson University - Feb 17th, 2011

2. Agenda • Title VI Training – Jerry Knighton, Access & Equity • Procurement Certification  – Roberta Elrod, SPAA • Proposed 2012 Pooled Fringe Rates – Beverly Leeper, Comptroller’s Office • Miscellaneous – Karen Pless, OSP

3. Title VI Training Office of Access and Equity L. Jerry Knighton, Jr. Interim Director 110 Holtzendorff Hall www.clemson.edu/access

4. Title VI Compliance • Access and Equity ensures University compliance with the following federal and state laws: • Title VII of the Civil Rights Act of 1964, as amended • Executive Order 11246, as amended • Revised Order No. 4 • Equal Pay Act of 1963 • Title IX of the Education Amendments of 1972 (Higher Education Act) • Title VI of the Civil Rights Act of 1964 • South Carolina Human Affairs Law • Age Discrimination in Employment Act of 1967, as amended • Sections 503 and 504 of the Rehabilitation Act of 1973 • Vietnam Era Veterans Readjustment Act of 1974 • Americans with Disabilities Act of 1990

5. Title VI Compliance • It is the policy of Clemson University that no person shall, on the basis of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program or activity of the University. • To view policies on equitable treatment visit:http://www.clemson.edu/campus-life/campus-services/access/policies.html

6. Title VI Compliance • Who must comply with Title VI? • Recipients • An entity or person that directly receives federal • (or state) financial assistance and/or manages • a program or activity. • Sub-recipients • An entity or person that indirectly receives federal • (or state) financial assistance in order to implement • a program or activity.

7. Title VI Compliance • Who is responsible for Title VI Compliance? • Clemson University • The Office of Access and Equity serves • as the point of contact for university-wide • Title VI Compliance • Each PI is principally responsible the • activities under his/her sponsored • program

8. Title VI Compliance • The four major areas of Title VI • compliance are: • Public Involvement • Contract Provisions • Data Collection • Limited English Proficiency (LEP)

9. Title VI Compliance • Title VI questionnaires • are sent to PIs • biannually to collect • information regarding • sponsored programs • PIs are asked to • complete the form and • return to A&E to • document notice and • compliance

10. Title VI Compliance • Complaint Procedures • Title VI requires that the University have written and published procedures for filing complaints of discrimination. • University complaint procedures can be found at: • http://www.clemson.edu/campus-life/campus-services/access/documents/policies/procedures.pdf

11. Title VI Compliance • Title VI Compliance Coordinator • Pamela L. Armstrong, M.A., PHR • HR Manager • Office of Access and Equity • Clemson University • 110 Holtzendorff Hall • P. O. Box 345404 • Clemson, SC  29634-5404 • (P) 864.656.3553 • (F) 864.656.1505 • Email:  armstr8@clemson.edu

12. Procurement Certification  • – Roberta Elrod, SPAA

13. PROCUREMENT CERTIFICATION Pre-Award Role – Encourage PIs to identify/name consultants and specify equipment and vendors in the proposal narrative and budget Post-Award Role – Assist department requisitioners with attaching the necessary documentation. Advise requisitioners not to attach invoices to the requisitions

15. REMINDER – COST SHARE POLICY • New Cost Share Policypublished– locatedon the Office of Sponsored Programs’ Policies web page at http://www.clemson.edu/research/sponsored/policies.html Share with anyone involved with proposals, awards and project management • If cost sharing is proposed– a cost share agreement form must be included with the proposal and the expenditures must be documented • Inferred cost sharing– If SPAA fiscal manager reads language in proposal that infers cost sharing and a cost share agreement form is not included, they will ask for a completed, signed form

16. Proposed 2012 Pooled Fringe Rates • – Beverly Leeper, Comptroller’s Office

17. Proposed Pooled Fringe Rates FY12 Grants Coordinators Meeting February 17, 2011 • 1) Impact: • These rates are effective July 1, 2011 and apply to all salaries paid in FY 2012 • (including sponsored program activities).   • The pooled fringe benefit rates for FY2012 are located on the Comptroller’s website (http://www.clemson.edu/cfo/comptroller/rates/pooled-fringe/pf12.html).  

18. 2) Four Categories: • 9 Month Employees/Faculty • Administrator/Staff (FED: Federal, STA: 12 Month, and GST: Temporary Grant & Time Limited) • Students (GRD: Graduates, NEL: Undergraduates) • Part Time/Temporary (RRR: Returning Retirees, TLR: Permanent Part-Time, TMP: Temporary Employees) • Reminder: The pooled fringe charge is based on an employee’s benefit program code.  It is important this code be accurate to insure the correct pooled fringe benefit rate is applied.

19. 3) Benefits Included: • FICA/Medicare • FICA/OASDI Disability • Unemployment Tax • Health Insurance • Dental Insurance • Life Insurance • Retirement • Long-Term Disability • Worker’s Compensation • Employee Tuition Remission • Termination pay

20. Miscellaneous • – Karen Pless, OSP

21. NSF – Requires Zip Code 29634-0001 for Performance Site • Must match US Postal Service Code for Clemson University • Office of Research Compliance invitation to Brown Bag Series • Few handouts at back of room • Upcoming seminar list and registration – http://www.clemson.edu/research/compliance/integrity/training.html

22. Next Grant Coordinator Meeting Date – May 19th Time – 1:30 p.m. Venue – 132 Fluor Daniel

23. Topics to Include • NSF Data Management Plan; NIH Publications & PubMed Central • Emily Gore to address Library’s Resources related to aboveNSF & NIH on May 19th – information needed for proposals may be found at http://clemson.libguides.com/datamanagement • Data Management & Related Security Issues – Kevin McKenzie

24. Questions? Suggestions? Comments?