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PPT-123-2016

WORKPLACE SAFETY COMMITTEE. Bureau of Workers’ Compensation PA Training for Health & Safety (PATHS). Re-Certification Training. PPT-123-2016. 1. HandS Tech Manual. Sample Programs found on following pages: Safety Committee Compliance Checklist 49

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PPT-123-2016

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  1. WORKPLACE SAFETY COMMITTEE Bureau of Workers’ Compensation PA Training for Health & Safety (PATHS) • Re-Certification Training PPT-123-2016 1

  2. HandS Tech Manual Sample Programs found on following pages: Safety Committee Compliance Checklist 49 Sample Bylaws 51 Sample Safety Policy 54 Sample Meeting Agenda 55 Sample Meeting Minutes 56 Sample Training Documentation 57 Sample Incident Investigation Report 58-60 PPE Program Checklist 61-67 Workplace Inspection Checklist 68-74 Safety Orientation 75 PPT-123-2016 2

  3. Topics Review the role and functionality of a safety committee Review basic hazard detection and inspection methods Review (and apply) basic incident investigation techniques Reiterate how drug & alcohol abuse/addiction impacts the workplace PPT-123-2016 3

  4. Workplace Safety Committees Role and Functionality PPT-123-2016 4

  5. Safety Committee Purpose • Hazard detection and prevention of workplace incidents and illnesses • Determine ways to involve employees in safety • Generate ideas for improving safety & health • Determine ways and generate ideas to improve employee/management relations • Get employees interested in safety PPT-123-2016 5

  6. Must meet monthly with documented Agenda, Quorum* achieved and Minutes which can include : • - Reviewing incident reports (injury, near miss, etc.) • - Reviewing current as well as developing new safe work practices • Recommending use of safety equipment/devices • Reviewing safety training presented • Suggesting new/revised safety training • - Reviewing safety inspections conducted and following up on action/corrective items • - Discussing employee presented safety-related issues *Note: Quorum is ½ total membership number plus 1 Safety Committee Function PPT-123-2016 6

  7. Management’s Involvement • Promote the Committee as well as their activities on an individual basis or at group meetings • Respond to recommendations in a timely manner • Promote safety within every level of the organization PPT-123-2016 7

  8. Employees’ Involvement • Identify and report hazards and unsafe acts/conditions • Adhere to safe work practices/procedures • Provide suggestions for improving workplace safety • Properly maintain Personal Protective Equipment • Participate in Committee activities and initiatives such as health fairs, safety contests, etc. PPT-123-2016 8

  9. Committee Audits By L&I Random/Target Audits 30 day notification Opening conference Table top “on-site” audit Information verification Closing conference ◦ Issue Compliance/Non-compliance Rating (Preliminary) ◦Non-Compliance issues explained PPT-123-2016 9

  10. 10 Reasons for Disapproval Reasons why your program would be disapproved: Inadequate or no training for committee members No meetings for time period reviewed No meeting agendas Incomplete training record requirements Trainer qualifications unverified PPT-123-2016 10

  11. 10 Reasons for Disapproval 6. No record of committee members’ training 7. All meetings did not have a quorum 8. Training not conducted 9. Members’ training not provided by persons meeting Bureau requirements 10. Inspection reports not made part of committee meeting minutes PPT-123-2016 11

  12. Successful Safety Committees • Hold regular meetings – consistent schedule • Publicize accomplishments • Set short term (1-6 months) and long term goals • Address legitimate safety issues, no gripe sessions PPT-123-2016 12

  13. Successful Safety Committees • Tips: • Meet the 2nd or 3rd week of the month. Avoid last week due to holidays. • Serve food: coffee/donuts in the morning; pizza in the afternoon. • Chairperson: sets agenda and conducts meeting; members are assigned duties. • Develop your own inspection checklist. • Give “ownership” to the committee. PPT-123-2016 13

  14. Committee Objectives • Objectives should be SMART: • Specific • Measurable • Attainable • Realistic, and • Time-limited • Example: We will attempt to reduce fall injuries by 20% in the North parking lot between November and February of this year. PPT-123-2016 14

  15. Workplace Safety Committees Hazard Detection and Identification PPT-123-2016 15

  16. Purpose of Safety Inspections • Identify and eliminate hazardous conditions so they are corrected before an incident occurs • Educate and motivate employees on safety & health • Involve employees in the safety effort • Identify safe practices, behaviors and conditions • Identify areas for improving safety & health PPT-123-2016 16

  17. What is a Hazard? “An act or a condition in the workplace that has the potential to cause injury, illness, or death to a person and/or damage to company property, equipment and materials.” PPT-123-2016 17

  18. What to Look for UNSAFE CONDITIONS: A condition in the work place that is likely to cause property damage or injury such as: defective tools, equipment, or supplies, fire and explosion hazards and/or poor housekeeping. UNSAFE ACTS: Doing a task or other activity in a manner that may threaten the health and/or safety of workers such as : lack of or improper use of PPE, using defective tools or equipment, or removing safety guards. PPT-123-2016 18

  19. How to Conduct an Inspection • Prepare the appropriate inspection checklist • Bring all appropriate/required PPE • Observe processes, equipment and locations for unsafe acts and conditions • Talk with employees in the area – listen to their comments and concerns • Use the checklist and take notes if necessary • Report findings to all concerned – always include management • Follow-up for implementation PPT-123-2016 19

  20. While Inspecting • Speak with employees and supervisors in the area. How do they think safety can be improved? • Look at safety behavior and ask questions they should recall from training. • Ask employees to explain safe work procedures in their area. • Determine if safety recommendations made are being implemented. • If “Immediately Dangerous to Life and Health” (IDLH) conditions exist take necessary action. PPT-123-2016 20

  21. Is This a Hazard? Absolutely! Ladder set up against wires PPT-123-2016 21

  22. What About This? Yes! Access to fire extinguisher is blocked/obstructed; unsafe combustible storage practices; broom handles could fall on someone PPT-123-2016 22

  23. Is This a Safe Situation? Stairs damaged – trip and fall hazard No! PPT-123-2016 23

  24. Do you see any Problems? Individual is lifting heavy object over her head; places strain on arms, shoulders, neck. Due to height could also drop container on her head. PPT-123-2016 24

  25. Document the Inspection Ensure that inspection results are in a written format such as: • Email…… • Checklists………. • Memorandums………. • Written inspection reports……….. • Remember, many inspecting agencies feel that “if it’s not in writing it didn’t happen!” Safety Inspections Safety Inspections PPT-123-2016 25

  26. Safety Inspection Checklist PPT-123-2016 26

  27. Workplace Safety Committees Incident Investigation and Reporting PPT-123-2016 27

  28. Near Miss - an unplanned event that did not result in injury, illness, or damage – but had the potential to do so. Near Miss PPT-123-2016 28

  29. Allows the identification and control of hazards before they cause serious incidents. • Provides employees with information on what not to do. • Provides employees with an opportunity to become involved in the overall safety program. • Provides an opportunity for overall improvement. • Demonstrates management’s commitment to the safety and health of all employees. Why Report A Near Miss? PPT-123-2016 29

  30. Employees should be encouraged to report near misses and feel comfortable doing so. • Employees should not fear being disciplined or being criticized for reporting. • The importance of reporting is encouraged by the overall safety culture of the organization. Reporting a Near Miss PPT-123-2016 30

  31. Near misses also have a cause and effect. What could be the cause of this action and what effect could it have? What changes could be made? Near Miss PPT-123-2016 31

  32. Near Miss What could be done to prevent this situation from becoming an incident? PPT-123-2016 32

  33. Near Miss Resolution • Near miss incidents need to be resolved so that future incidents do not occur. • Employees need to see that near miss incidents are investigated and acted upon to encourage future reporting. • After incidents are resolved relative information should be communicated to employees. PPT-123-2016 33

  34. Definition of a near miss and how to identify • Why near misses should be reported • How to report a near miss • Who investigates • What happens after the investigation • How is resolution communicated Training for Employees PPT-123-2016 34

  35. Incident Investigation & Reporting • What is an incident? • What are the causes? • How to investigate an incident? • What to put in a report? • What happens next? PPT-123-2016 35

  36. Incident Investigation & Reporting What is an incident? An unplanned event that results in personal injury or damage to property/equipment/environment or an event that has the potential to result in such consequences. Incidents should be reported as soon as possible using the proper format! PPT-123-2016 36

  37. Incident Investigation & Reporting What are the causes of an incident? Two basic causes: Unsafe Acts and Unsafe Conditions PPT-123-2016 37

  38. Unsafe Acts - Unsafe Conditions Unsafe Acts Unsafe Conditions • Wet Floors • Broken Stairs • Damaged Ladders • Unsafe Storage • Cords Across Aisles • Blocked Exit Doors • Unsafe Ladder Use • Using Unsafe Tools • Improper Lifting • Removing Safety Guards • Speeding • Overloading outlets PPT-123-2016 38

  39. Unsafe Act or Unsafe Condition? Condition: Flammable & liquid items stored on top of electrical device Act: Grinding near compressed gas cylinders; no eye protection PPT-123-2016 39

  40. Unsafe Act or Unsafe Condition? Act: Repair person has feet in water while working on electrical box PPT-123-2016 40

  41. Unsafe Act or Unsafe Condition? Condition: Workers using I Beam as access to work platform PPT-123-2016 41

  42. Unsafe Act or Unsafe Condition? Condition: Cluttered walkway, trip & fall hazard PPT-123-2016 42

  43. Unsafe Act or Unsafe Condition? Act: Unsafe ladder use; employee standing on both sides of step ladder PPT-123-2016 43

  44. Unsafe Act or Unsafe Condition? Condition: Excessive combustibles; unsafe storage; items too close to ceiling Act: Unsafe lifting – numerous issues here! PPT-123-2016 44

  45. Incident Investigation • Investigate all reported incidents causing injury, damage or a “near miss” • Gather all facts • Perform causal factor analysis • Provide corrective actions & follow up PPT-123-2016 45

  46. Incident Investigation: 6 Steps • Some list 6 steps to an investigation: • Investigate • Identify direct and root causes • Disclose findings • Develop a corrective action plan • Implement the plan • Follow-up and revise as needed PPT-123-2016 46

  47. Six Questions of Investigation The questions provide an understanding of the event: Who was injured? What happened? Where did it occur? When did it occur? Why did it occur? How did it occur? PPT-123-2016 47

  48. Who Should do the Investigation? • First Line supervisor • Safety Committee • Safety Director/Safety Person • All of the above • A combination of the above PPT-123-2016 48

  49. Incident Investigation & Reporting Provide emergency response Survey & Secure the area/scene Identify potential witnesses Have necessary investigative tools available (e.g. camera, flashlight, etc.) Collect hard evidence and record data PPT-123-2016 49

  50. Incident Investigation & Reporting 6. Conduct interviews 7. Review Data 8. Conduct causal factor analysis and determine corrective actions 9. Prepare an incident report 10. Follow up PPT-123-2016 50

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