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Data Collections Updates for FY2020

Stay updated with the latest data collections and updates for the Bibb County School District. Explore our strategic priorities, documentation, and guidelines for displaced students, English Learner students, and students with disabilities.

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Data Collections Updates for FY2020

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  1. Data Collections Updates for FY2020

  2. Victory in Progress BIBB COUNTY SCHOOL DISTRICT Leadership. Scholarship. Citizenship. DR. CURTIS L. JONES, JR. SUPERINTENDENT

  3. Who We Are OUR VISION Each student demonstrates strength of character and is college or career ready. OUR MISSION The Bibb County School District will develop a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society. OUR VALUES COMPETENCYLOYALTYOPEN COMMUNICATIONDEFINED AUTONOMYHONOR • OUR NON-NEGOTIABLES • PBIS • RTI • FIP • TKES & LKES

  4. Victory in Our Schools Overriding Objective = CCRPI > 70 STRATEGIC PRIORITIES Priority 1: Get students reading on grade level. Priority 2: Be successful on the Georgia Milestones. Priority 3: Increase the number of students in school every day. Priority 4: Close the knowing-doing gap. Priority 5: Work hard to support schools. Priority 6: Establish a culture of accountability for everyone.

  5. Documentation All Data Collections documents –except the layouts –are posted here on the Data Collections and Reporting webpage. Layouts are posted in the Portal.

  6. Displaced Students • Definition of a Displaced Student: A displaced student is a student who has transferred to your district due to a natural disaster such as a hurricane, fire, or flood. This is not a situation where a student’s family planned to move. They are forced to move and may now be homeless. This designation does not include students from a family who were flooded out of their home by a burst pipe, or house fire. The student’s home must have been in an area declared a disaster by the governor of the state.

  7. Displaced Students Data entry guidelines for a displaced student: •The WITHDRAWAL CODE from the school the student withdrew from as a result of the natural disaster is “ ‘6’ -Displaced due to natural disaster”. •The SCHOOL ENTRY CODE for the new school in which the student enrolls is “ ‘6’ -Enrolled due to natural disaster displacement”. •The RESIDENT STATUS CODE of the student in the new district should be “ ‘8’ -Displaced student from another district or out of state”. •Only for displaced students, enter prior system of residence in the SYSTEM OF RESIDENCE field. •Enter the prior county in the COUNTY OF RESIDENCE field. (The current school system will be obtained from the SYSTEM CODE.)

  8. Displaced Students • Any student that is still enrolled in the new district after the summer should then be considered a resident student. • So as of now, the SCHOOL SYSTEM OF RESIDENCE used last year for CA, FL, NC and SC, are no longer valid.

  9. English Learner Students • The fields PARENT COMMUNICATION LANGUAGEandPRIMARY STUDENT LANGUAGE were only required last year for students that were new to the English Learner program. • This information is required by the Office of Civil Rights for all students, not just the non-English speakers.

  10. English Learner Students • The field DATE OF ELP SCREENER was added to FTE-1 and SR last year. It was required for all new EL students (students marked EL= ‘Y’ and not found in previous data collections.) There was an allowance made for a missing date for out of state students that were already in an English Learner program in another state. • In FY20, all new EL students, even those from out of state must have a date for their first EL screener.

  11. Students with Disabilities • GAA will be collected in FTE-1 again. • Adding 2 data elements that are date fields relating to GAA: • DATE STUDENT BECAME ELIGIBLE FOR GAAand • DATE STUDENT IDENTIFIED NO LONGER ELIGIBLE FOR GAA. • These fields only need to be entered when / if the GAAstatus changes.

  12. Students with DisabilitiesIn Student Class: • Adding a data element, SPECIAL ED DELIVERY MODEL. See the Delivery Models spreadsheet for information on how to report the content teacher, an Additional Teacher providing a service to a specific student, and the course number and Inclusion information.

  13. Students with DisabilitiesIn Student Class: •‘1’ –Additional Supportive Service to the Student •‘2’ –Additional Supportive Service to the Teacher •‘3’ –Direct Service: Consultative •‘4’ –Direct Service: Collaborative •‘5’ –Direct Service: Co-teaching •‘6’ –Specialized Placement (Outside General Ed) / Individual or Small Group) •‘7’ –Specialized Placement (Outside General Ed) / Individual or Small Group with an Additional Content certified teacher.

  14. Students with DisabilitiesDelivery Models for PQ/In-Field

  15. Student Class In-Field Reporting New Error: E7001-A teacher cannot deliver two services at the same time. If there are two Delivery Models on a SC record, then ADDITIONAL COURSE TEACHER CODE cannot be blank. •New Warning: A student should not be the recipient of two services in the same class period. This warning will occur when there are two delivery models reported on a single class record. (A COURSE TEACHER CODE and an ADDITIONAL COURSE TEACHER were reported). •W5028-A student should not be the recipient of two services (two delivery models) in the same class period.

  16. Student ClassPK courses • For In-Field determination, assign a general education teacher to a general education course: • PK.00100xx –Pre-K Literacy; • PK.00200xx –Pre-K Numeracy. • Teachers of courses PK.00100xx and PK.00200xx will be evaluated in the In-Field application to determine their qualifications for the content of the course (early childhood education).

  17. Student ClassPK courses Collecting PK courses in FY20 for In-Field determination per Georgia’s ESSA requirements. •PK.00100xx = PK Literacy •PK.80100xx = PK Literacy in a Special Education setting •PK.90100xx = PK Literacy in a general education with Special Education support •PK.00200xx = PK Numeracy •PK.80200xx = PK Numeracy in a Special Education setting •PK.90200xx = PK Numeracy in a general education with Special Education support Every PK student must have 2 courses –a PK.x01 and a PK.x02.

  18. Student Class – New “Pseudo’ Teacher ID Added ‘pseudo-SSN’ 616-16-1616 to report a PK content teacher • The primary teacher of the PK class is not a district employee, but a district employee is going into the PK class to provide special education service. • •The Special Education teacher is reported in the ADDITIONAL COURSE TEACHER 1 field and will be evaluated in the In-Field Application for Special Education certification. • •COURSE TEACHER CODE ‘616161616’ is only valid for COURSE NUMBERs = • PK.90100xx (PK Literacy in a general education with Special Education support) • PK.90200xx (PK Numeracy in a general education with Special Education support)

  19. Student Class – New “Pseudo’ Teacher ID

  20. Move On When Ready / Dual Enrollment • All Dual Enrollment (DE) coursesshould be reported back at the student’s home school. We need the information on where the course was taken. The ALTERNATE DISTRICT reported must be ‘770’ and the ALTERNATE SCHOOL must be the 4-digit college code. • NOTE: The code table is currently posted on the SC Data Collections website, titled MOWR Dual Enrollment Institution Codes​. • If the teacher of the DE course is an LEA employed teacher who is also being paid by the college to teach the college course, use the same Teacher ID reported in CPI. • If the teacher of the DE course is not employed by the LEA, report the Teacher ID as in the past –770-00-#### -where the 4 #s are the 4-digit college code.

  21. STEM or STEAM School? Adding a new data element called STEAM/STEM SCHOOL with valid values: • ‘S’ -State-certified STEAM/STEM school • ‘P’ -STEAM/STEM Program at school (some students participate) • ‘N’ -Not a STEAM/STEM school; no STEAM/STEM Program at school.

  22. STEM or STEAM School?

  23. Diploma Seals • The data element DIPLOMA SEAL – deleted • Four new data elements added. Valid Values of ‘Y’ or ‘N’. • BI-LITERACY DIPLOMA SEAL • CIVIC ENGAGEMENT DIPLOMA SEAL • FINE ARTS DIPLOMA SEAL • INTERNATIONAL SKILLS DIPLOMA SEAL

  24. Diploma Seals • Three new data elements added. Each of these seals has a valid value of ‘Y’, ‘N’, or ‘D’ for Distinguished: • CTAE EMPLOYABILITY/SOFT SKILLS SEAL • CTAE PATHWAY SKILLS SEAL • CTAE LEADERSHIP SKILLS SEAL

  25. Minor changesStudent Record • SR – Student: Adding a field ‘504’ with ‘Y’ and ‘N’ as valid values.

  26. Minor changesStudent Class STUDENT 90% ATTENDANCE and TEACHER 90% ATTENDANCE will now be collected for grades 3-5, for Math and ELA EOG (End of Grade) course. (Previously collected for grades 6-8)

  27. Minor ChangesSR – Student Safety Level Two new state codes added: • ‘42’ – Electronic Smoking Device (Can be Severity Level 1,2, or 3) • ‘44’ – Violence Against a Teacher (Can only be Severity Level 3)

  28. STRIDEGeorgia Staff and TeacheR ID for Education Timeline: • August 2019 –November 2019 Introduce the STRIDE ID application • October 2019 STRIDE layout released and discussed with vendors • November 2019 GaDOEgenerates IDs from CPI 2020-1 • November 2019 Train users at GASBO • December 2019 –January 2020 Training webinars for district users • March 2020 Voluntary use of STRIDE ID in CPI 2020-2 • July 2020 Required use of STRIDE ID in CPI 2020-3 • FY 2021 Required use of STRIDE ID in all data collections • (CPI and Student Class)

  29. STRIDECPI In anticipation of the new STRIDE application, • You should begin to collect the full middle name of all personnel added to Infinite Campus. The FULL legal name will be reported in CPI

  30. RemindersEnrolling and Withdrawing • A student shall be enrolled on a provisional basis and allowed to attend an LEA for 30 calendar days while awaiting evidence of age, residence, or other local requirements. • The student can be withdrawn after 30 days if the parents have failed to prove residency (unless the child/family is homeless). • Once requested by an enrolling school, a public school cannot withhold records for a student (that owes money for books, etc.) • By law, records must be sent to the requesting school within 10 days of receiving the request.

  31. Reminder • Students must be reported from the ‘home’ school for all data collections. • Data for a student should be reported in FTE, SR, SC and GUIDE from the home school. • Students taking classes at a different school (program) other than the home school, the SC course records should be reported by the home school and the ‘attending school must be reported in the Alternate District & Alternate School Code fields.

  32. Student Class Reminders • Student Class is not a point in time. All classes the student were ever enrolled in are reported at each reporting cycle. • If a student is in a class, withdraws from school, then re-enrolls and is placed in the same classes, the CLASS START DATE for the second enrollment must be the date of the second enrollment, not the original Class Start Date. The original class the student was in must have the original start date as well as the end date.

  33. Legislative Updates

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