BARBARA SIRS 2000

1. BARBARA SIRS 2000

2. Click select all

3. Click Extract

4. Ensure that the BSIRS Installation folder is selected and press extract

5. Ensure all 26 files are in the BSIRS Installation file, then Click on setup

6. Click on OK

7. Click here to Install into The C:/ drive Click here to install to another drive. Ensure it is under BARBARA2000

8. Select BARBARA, then continue

9. If you receive this error message, or any other message during the installation process, click ‘yes’ or ‘ignore’ (if you don’thave BARBARA SIRS already installed on you computer) ‘no’ (if you do have BARBARA SIRS) to move past the problem and continue the installation

10. Go into the C drive into the program files folder, to ensure BARBARA2000 file is there. BARBARA SIRS can be started by clicking ‘Start’, ‘Programs’, and then selecting the ‘BARBARA200’ group and clicking on the ‘BARBARA 2000’ FILE

11. To begin working with Barbara SIRS, a new database file will need to be created. This must be done regardless of whether the user will be manually inputting all of the IMRs, ECRs, and location data, or if that data is to be uploaded from current TurboSirs databases. • Click on ‘File’ and then ‘New’.

12. The Master Login screen will appear next. The master ‘User Name’ and ‘Password’ were set by the program’s developer and cannot be changed by the user; however, this will be the only time that they will have to be used. After the first logon, the user will be able to create an additional master user/password combination. For the User Name, enter: ‘Jones Alfred’ (there are two spaces between the names). The password is: ‘Jones7175’. Click ‘OK’

13. The user will be prompted to enter a File Name for the new database being created. The recommended entry is the unit’s RUC. Enter your unit’s RUC in the File Name: box and in the Directories box, ensure that you’re pointing to the C:\Sirs Databases\ directory. Then click on ‘OK’.

14. A message box will appear indicating that the Barcode Scanner (within the Barbara Sirs program) is set on Comm Port 3. Simply click ‘OK’ to proceed.

15. A second message box will appear indicating that you have successfully created the file. Notice that the file extension is *.mdb. MDB files are Microsoft Access databases. Simply click ‘OK’ to proceed.

16. To begin working with the new database you just created, a database password must be entered. This is in addition to the master password login you already completed. • Click on ‘Utility’, and on the Pull Down Menu that appears, click on ‘Database Password’.

17. Again, this User Name and Password has been preset by the developer for all newly created databases. • For the User Name, enter: ‘Jones Alfred’ (Note: 2 spaces between the words). For the password, enter: ‘Jones7175’. Click ‘OK’ to proceed.

18. A message box will appear indicating that the database file is open. The database is now ready for use. Simply click ‘OK’ to proceed.

19. The first thing that the new user/administrator will want to do is make changes to the password authorizations to allow users to access the system/databases without having to know the master username/password. • Click on ‘Utility’, and on the pull-down menu, click on ‘Add/Modify Password Personnel’.

20. A screen will appear which will allow the user/administrator to add, delete, and edit usernames and passwords for access to the program & databases. The three checkmark boxes are used to grant specific authorizations for creating new databases, loading databases, and being able to add new password authorizations. Enter a username, password, and check the appropriate boxes for the new user. Then click on ‘Update’.

21. Once you have finished adding, deleting, or editing authorized users/passwords, click on the ‘Close’ button next to the ‘Update’ button on the Add Password screen. A message box will appear asking you if you want to ‘Close password code window (Y/N)?’. Click ‘Yes’.

22. At this point, your new user will be able to access the program and databases (if you granted that level of authorization based on the checkboxes) by entering their new username and password and clicking on ‘OK’.

23. Adding Turbo SIRS records Before attempting to pull your Turbo SIRS records into Barbara SIRS, you must ensure that these steps have been accomplished: On your Turbo SIRS computer, verify that all current records are accurate and that no ‘ghost’ records exist. Exit the Turbo SIRS system and using Windows Explorer (or equivalent), go into the Turbo SIRS directory and ensure that all of the database files (*.dbf) have been copied to the same directory containing the Barbara SIRS database file created on the previous screens (*.mdb file). This step must be done because Barbara SIRS will automatically look in this directory for the TurboSirs files, you will not be prompted to provide their location.

24. If you are going to populate your Barbara SIRS database with the records from your Turbo SIRS system, then: • Click on ‘Utility’, and then from the pull-down menu, select ‘Add Data from another Database File’, and on the final pull-down list, select ‘Turbo SIRS Database Files’.

25. A message box will appear asking if you want to ‘Update this MDB Database with all DBF Database Files?’. To continue uploading the TurboSirs data, click on ‘Yes’. • NOTE: You will not be prompted to enter a directory location for these databases. Prior to beginning this upload, you must have copied all of the TurboSirs databases to the same directory where you created your Barbara SIRS database (the *.mdb file).

26. The program will import all required information from the Turbo SIRS files and update the Barbara SIRS database. Once completed, a message box will appear letting you know that the action has been completed. Click ‘OK’ to proceed.

27. Editing & Viewing the Nomenclature File Before an item/NSN or serial number can be added to an IMR, ECR, or location, the item/NSN must be loaded to the Nomenclature File.

28. To modify/add nomenclatures to the nomenclature file, click on ‘Nomenclature’ from the main menu bar and select ‘Add/Modify Nomenclature’

29. Items of equipment can be added or deleted from the nomenclature file. For an item to appear on an IMR, ECR, or location file, it must be resident in the nomenclature file. Use the buttons at the bottom of the Nomenclature Form screen to ‘Add’, ‘Delete’, or ‘Exit’ this function. • Note: The ‘Photo’ and ‘Update’ buttons will be addressed at a later date.

30. After clicking on ‘Add’, the ‘Add New NSN’ box appears. Enter the NSN to add and click ‘OK’.

31. When the ‘Nomen’ screen appears, type in all information. If the item you are adding to the Nomenclature file is a serialized item, then you will need to enter an ‘S’ in the Priority Group field. This entry will prompt Barbara SIRS to ask for a serial number when you update any IMR, ECR, or Locations with this NSN. • Remember, if the item is serialized, the Priority must be set to ‘S’. • Click ‘OK’ when done.

32. The item will now appear in your Nomenclature Form/File and can be used on IMR, ECR, or location. • If you entered an ‘S’ in the Priority block, you will be prompted for a serial number when placing this item on location or issuing this item out. • Click ‘Exit’ when finished.

33. Type in the serial number(s), click add if there is more, if not click exit Type in the serial numbers, click add

34. The gear with serial numbers is now added

35. Individual Memorandum Receipts (IMRs) Creating & Editing the Standard Issue and appearance of the IMR Pages

36. To change or create standard issue packages (I.e. Rifle Range issues, or a Standard 782 gear issue package), click on ‘IMR Cards’ from the top menu, and select ‘Add/Modify Standard Issue’.

37. The Standard Issue menu screen will appear and any standard issues already created will appear in the left hand box. To modify a standard issue already created, double-click on it to open it. To create a new standard issue, click on the ‘Add’ button. To delete a standard issue, highlight it on the left box, and click on ‘Delete’.

38. After clicking on the ‘Add’ button, a screen will appear prompting you to enter a name for the new standard issue. Enter a name in the box and then click on ‘OK’

39. A message box will appear over the IMR card pages asking if you want to use a standard issue. Click ‘No’ since you are creating a new standard issue.

40. There are four IMR card pages and you can toggle between pages by clicking on the page number buttons at the bottom of the IMR card page screen. To change a quantity for a particular item, click in the quantity field and then click the arrow buttons below the field to increase/decrease the quantity as desired. • Note: If there is no nomenclature listed next to a qty field, entering a qty will prompt a nomenclature box to appear and you will be asked to select the type of item being issued on that field.

41. Once you have selected all items of equipment for that standard issue, click on the ‘Exit’ button. A message box will appear asking if you want to print a receipt. Selecting ‘No’ will terminate the ‘Add Standard Issue’ function and the standard issue will not be created. To finish adding the standard issue, click on ‘Yes’.

42. You will be returned to the Standard Issue screen, and if you selected ‘yes’ on the previous screen, you will see your new standard issue listed in the left hand box. • Click ‘Exit’ to complete this process.

43. You saw the four IMR card pages when we looked at the Standard Issue pages. Those IMR card pages can be changed to reflect the equipment that we desire by selecting the ‘Change IMR Card Pages’ option from the ‘IMR Cards’ menu.

44. The IMR Update Page One screen will appear with 18 tabs listing items of equipment. By clicking on these tabs, a ‘Select Tam’ message box will appear asking you to choose the TAMCN you want this box to display. After selecting the TAMCN for this field, click on ‘OK’. • Note: Only pages 1 and 2 of the IMR can be pre-programmed (all tabs must be filled).

45. After selecting a TAMCN for the field, a ‘Select Nomen’ message box will appear. This is a user input field. Type in the nomenclature you wish to appear for that TAMCN in this field and then click on ‘OK’

46. To modify Page 2 of the IMR card, click on ‘File’ at the top left hand corner of the screen and select ‘Page Two’. Make your modifications to Page Two in the same fashion as you did to Page One. Once all desired modifications are complete, click on ‘File’ at the top left corner, and select ‘Exit’.

47. Adding/Deleting IMR Records

48. To manually add/delete/modify an IMR record, select ‘IMR Cards’ from the top menu bar, and then select ‘Add/Modify IMR Issue’.

49. You will be prompted to enter a Social Security Number. Enter the appropriate SSN and then click on ‘OK’.

50. If this is going to be a new record (or the SSN is not found), you will see a message box appear asking to ‘Add SSN XXX-XX-XXXX’. Click ‘Yes’ to add the SSN or ‘No’ to exit this function.