1.1 Welcome… but from who?

2. 1.1 Welcome… but from who? • We are the Societies Federation Committee!

3. 1.2 What do we do? • The Societies Federation is the organisation that supports, develops and looks after all societies. • It recognises new societies • It allocates budgets to societies each year • Looks after the rules governing societies • It gives you access to all sorts of facilities (such as the Resources Room!) • The Socs Fed Committee is the team that organises all of the business for Societies Federation.

4. 2. Societies Fair! • Wed 3rd, Thurs 4th, Fri 5th October • Times: • 10am – 4pm • Arrive from 7.30am • Packed down by 4.30pm • Floorplans • Here, at the fairs, or online: www.warwicksu.com/societies/fair

5. 2. Societies Fair cont… • Noticeboards • Collect from Marketplace and set up • Set yours down at the end of the day • £3 per ½ board • Get electrical equipment tested at SF stall • Memberships • Can be bought online or at the tills • Barcodes and shopping cards given out on the day

6. 2. Even more Socs Fair… • ‘How to Get It Right’ guides at the front • Arrive early! Any time from 8am (if you’re keen!) • Tidy up afterwards – out by 4.30pm • Careful with posters and flyers • The Societies Federation is there each day to help you out if you need Any questions?

7. 3. Presidents’ Meetings (Not with George Washington) • When? • Four times a year (two in T1, one each in T2 & T3) • Dates and times to be arranged • Why? • To give you crucial information at that time • Allow societies to interact & combine forces • Union South Redevelopment • To keep you informed • To help you out with your requirements and desires

8. 4. Impact Training • Details of courses online: • Societies  Exec Section  Impact Training • Compulsory Courses: • Duty of Care • Equal Opportunities • Managing Your Money • First Aid (for trips) • Event Planning (for ALL events)

9. 5. Event Planning • In order to put on an event (including balls, tours, trips, theatre productions etc.): • Have one of your exec attend Event Planning Impact Training • Complete an Event Planning Pack EARLY • Attend an Event Planning Meeting to discuss your proposal and sort out any concerns • If approved, go have an awesome event!

10. 5. Event Planning • Don’t book anything until you’ve had it passed by the Event Planning Committee! Otherwise you may end up personally liable for the costs.

11. 6. The website

12. 6. The website • Hopefully a much clearer laid out ‘Exec Section’: • Divided into: • Things You Must Do • Things You Should Know • Money • Things You Might • Want To Know • Help!

13. 6. The Website • New bits and pieces: • The Basics • How to check your emails • How to send emails to exec members and all members • How to check your finances • Your Corner • How to edit your ‘Public Notice Board’ • How to edit your society website • Legal Info (coming soon)

14. 7. Finances • Look after the interests of your society • Remember the future generations! • You have control • Flexibility vs responsibility • Don’t forget the rules! • Plan ahead, know your financial situation • Help and guidelines on the website • With more coming soon

15. 8. Charity Collections • Collecting for charity is great • There are associated rules – don’t keep £300 in a bucket at your house! • You must go through Charity Assistance Panel • Email cap@sunion.warwick.ac.uk • Buckets, money bags, safe and more available

16. 9. Win money! • Societies Federation is sponsored by KPMG • KPMG Press Portfolio Competition • The society that uses the KPMG logo and Societies Federation logo the most wins a cash prize. • Exposure is what they’re after! • More info in the Exec Section on the website

17. 10. Festivals • One World Week 2008 • The world’s largest student-run event • oww@sunion.warwick.ac.uk • www.oneworldweek.net • Warwick Student Arts Festival 2008 • T3 Week 10 • Get your society involved! • Co-ordinator post open – email me for more info!

18. 11. Share Your Passion • Warwick Volunteers can help your society to run projects or events in the community, eg. • Presentations in schools (Street Law, Unicef, People & Planet) • Workshops (Streetvibe, Big Band) • We will help by • Publicising your idea to local schools/youth groups • Providing training & advice in working with young people • Paying your expenses • Arranging Criminal Records (CRB) checks • Contact volunteers@warwick.ac.uk for more info • You could win the Societies Community Award, worth £200

19. 12. Societies Night • Term 2 – date and venue to be confirmed • Society Awards • Not just the Society Awards – entertainment! • A chance to showcase your society • If you want to take part (e.g. play music, dance, or anything you want), email me and say what you want to do • Let’s make it bigger and better than last year!

20. 13. Equipment • Societies Federation has equipment that you can borrow from the Resources Room: • Digital camera • Video camera • CD player • Megaphone • Keep us informed of the equipment you own so we can insure it! Complete your yearly inventory

21. 14. Storage and Office Space • Tidy and organise your storage or office space • There are 210 societies and some don’t have any • Think about how much you truly need • You’re lucky to have it at all! • Cleaning costs are around £10/hr • You will be charged directly if necessary. • In Term 1 I’ll be assessing who’s got what and if it’s in use • Be sensible and reasonable

22. 15. Miscellaneous • Union North notice boards • If you want one, let me know • General Information space • I’m making space for society event publicity! • Printing Cap (£15) • Anything over £15 gets charged to the society (and will be checked) • Parking Permits • Available for campus residents using cars for society stuff • Deadline Friday week 2 • Fairtrade clothing policy – ADM (who are at the fairs) • Bursary! – look out for emails

23. 16. Memberships • All society memberships from before 10th Sept 2007 expired last night • Anyone that has not joined since then is not a member of the society – and therefore won’t be receiving emails. • Exec memberships have also expired • These are being worked on bit by bit • Submit your exec sheet! • Let us know if you’re desperate for exec privileges • This does not affect access to society inboxes

24. 17. Questions • Any questions?

25. 18. Closing • Make sure you’ve signed the register so we know you’ve turned up! • Good luck at Societies Fair • Thanks for listening • Come to Top B!