1 / 19

E-ADMINISTRATION IN UNIVERSITAT JAUME I

EUNIS 2006 -University of Tartu 30/6/2006. E-ADMINISTRATION IN UNIVERSITAT JAUME I. INTRODUCTION. New technologies are a fundamental part of our corporate image. Our management model is based on an integrated system: e-UJIER (Univ. ERP). An internally developed and maintained software .

charles-lang
Download Presentation

E-ADMINISTRATION IN UNIVERSITAT JAUME I

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. EUNIS 2006 -University of Tartu 30/6/2006 E-ADMINISTRATION IN UNIVERSITAT JAUME I

  2. INTRODUCTION • New technologies are a fundamental part of our corporate image. • Our management model is based on an integrated system: e-UJIER (Univ. ERP). An internally developed and maintained software. • Electronic procedures are an advantage for students and staff. • Procedure automation permits reducing costs and avoids errors derived from changes of context.

  3. Road book towards e-Administration Approval of UJI telematic normative. Identification and characterization of administrative procedures. Development of specific tools. Digital signature and its applications.

  4. TELEMATIC NORMATIVE • Approved in 2001. • Regulates use of ICT in administrative procedures. • Creates ICT Advisory Council. • Establishes mechanisms of approval and publicity of software applications to be used. • Creates the Telematic Register. • Establishes a set of safety measures oriented to guarantee the proper completion of electronic procedures.

  5. ADMINISTRATIVE PROCEDURES • Basic tools: • FAQ – procedure definition an characterization. • SPI – internal procedures system. • Portal of on-line administrative information.

  6. Which unit, department or service manages the procedure? • Who are potential applicants? • Which is the object? • How can be initiated? • Which forms are required? • Which additional documents are needed? • Which is the deadline for applications? • Which normative regulates the procedure? • Where can be initiated the procedure? • Which unit, person or decision body makes a resolution? • Can the resolution be appealed? • Where can be found additional information on the subject? FAQ tool

  7. SPI tool Main components: • Workflow definition. • Procedure signing (user/password). • Delegation of signature. • Integration with e-UJIer (Univ. ERP).

  8. SPI tool: example.

  9. On-line administrative information tool Components • University Official Journal. • Open competitions, appointments... • Contract information. • Agreements.

  10. A glance to UJI’s on-line administrative information tool • Portal of administrative information: • http://www.uji.es/CA/home_bouji.html • Administrative search engine: • http://e-ujier.uji.es/pls/www/!gri_www.euji05704 • Administrative procedures: • http://www.uji.es/CA/canals/infocampus

  11. DIGITAL SIGNATURE • First step: agreement with regional government Certification Authority. • Deployment of digital certificates among community members: CLAUER project. • Infrastructure adjustment • Hardware: updating of personal computers • Software: • Authentication with digital certificates • Password change • Academic acts • Desktop tools with encryption and signature facilities.

  12. CLAUER PROJECT • Goal: deployment of digital certificates • Critical elements of success: • Easiness of use. • Portability. • Versatility. • Low cost. • Capacity of attracting potential users.

  13. CLAUER PROJECT • Creation of the device • Generic USB memory flash stick • Certificate storage cryptographically protected • Windows 2000/XP: • Clauer Software • Clablock access control . • Linux. • PKCS#11 module for Firefox and Mozilla. • Managing and debugging libraries used by the developing team (http://clauer.nisu.org).

  14. CLAUER PROJECT • Deployment of certificates • Installation of User Register Points in the Campus in cooperation with regional government CA. • Identification and delivery of certificates using the Clauer as a support. • Training: • Staff • Professors • Webpage of the project. • Information for students. • http://clauer.uji.es/.

  15. CLAUER PROJECT

  16. CLAUER PROJECT

  17. THE WAY AHEAD • Archiving and preservation of documents • Breaking digital divide • Security and risks control • Auditing

  18. Main milestones Regulatory framework Tools: FAQ, SPI, Portal Digital signature E-Administration

  19. Related links • Universitat Jaume I: • http://www.uji.es/ (EN) • Clauer project (official webpage): • http://clauer.uji.es/en (EN) • Clauer project (developing team): • http://clauer.uji.es/en (ES) Administrative procedures: • http://www.uji.es/CA/canals/infocampus (CA)

More Related