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Barge & Rail Information Session

Barge & Rail Information Session. 5 juni 2008. Agenda. Electronic Data Exchange No Match – No Access Cargo Opening Time Cargo Opening Deepsea Delta Barge Feeder Terminal (DBFT) Questions Drinks and snacks. Electronic Data Interchange. Ronald van den Broek.

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Barge & Rail Information Session

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  1. Barge & Rail Information Session 5 juni 2008

  2. Agenda • Electronic Data Exchange • No Match – No Access • Cargo Opening Time • Cargo Opening Deepsea • Delta Barge Feeder Terminal (DBFT) • Questions • Drinks and snacks

  3. Electronic Data Interchange Ronald van den Broek

  4. EDI: the international standard • EDI stands for Electronic Data Interchange, an international standard for information exchange. • EDI is used in industries where the accuracy of complex and high density information exchange among parties is crucial. • EDI has been developed in the 80’s and has become the international standard for information exchange in the shipping industry. • Standards have been developed by the Standard Message Development Group (SMDG) a working group of the United Nations

  5. EDI in the container business • The increase of container volume requires electronic data exchange. • Even after twenty years, the usage of EDI is not yet fully incorporated by all parties. • The advantages of EDI can only be realised when the same rules are applicable to all parties. • EDI reduces the number of mistakes, increases efficiency in the chain and improves the reliability of information. • European Custom Authorities enforce mandatory electronic data exchange with the introduction of Export Control System (ECS) in June 2009

  6. Use of EDI at ECT • Inland Carriers have the possibility • to send EDI through: • Portinfolink • EDIFACT • ECT webconverter

  7. Rules around the use of EDI • Send EDI once in one time. • Send EDI before sending the hardcopy. • Check the EDI with the Inland Carrier Tool (website) or with the Copino Status Request (EDI). • Feedback: The number of pre-notified containers minus all the negative APERAKS-messages make up the preliminary load/discharge list.

  8. Fase out of the hardcopy • On short notice, inland carriers with • high quality EDI will be given the • opportunity to leave the hardcopy out • of the procedure, provided: • ECT will always receive 100% correct EDI, no later than 8 hours prior to ETA CAL/CAR. • Sending of a complementing “object summary” to cross check total numbers and details of specials. Also for prenotification of empty load containers on guideline

  9. Relevant dates • EDI has become mandatory from June 1st. • A four month transition period (till October 1st) has started in order to enable a successful implementation. • During this transition period the Quantity and Quality of your EDI will be monitored more closely than before.The results will be reported to you in order to optimize your pre-notification. • As from the first of October, ECT will exclusively accept EDI pre-notified containers with a matching booking or release number.

  10. No Match – No Access Ronald van den Broek

  11. Logistiek Concept Delivery Boxoperator Modality IN Modality OUT Acceptance order Receipt Dispatch Deepsea Feeder Delivery notification Match by booking number Inlandcarrier Inlandcarrier 3rd party

  12. Logistiek Concept Pick Up Boxoperator Modality IN Modality OUT Release order Deepsea Feeder Feeder Pick up notification Match by pin code Inlandcarrier Inlandcarrier Dispatch Receipt 3rd party

  13. ECT Webservices • For delivery and Pick up pre-notification, ECT • offers the following tools available on ECT.NL: • The ECT Webconverter • The Inland Carrier Tool Export and Import

  14. Booking Booking Pin/Release Pin/Release Pin/Release Pin/Release Delivery Delivery Pickup Pickup OK OK not not OK OK OK OK not not OK OK gewenste preferred onbekende Unknown gewenste preferred onbekende Unknown EDI EDI EDI EDI situation situatie booking boeking situation situatie pin/release pin/release No EDI Geen EDI No EDI Geen EDI manuele manual manual manuele Hardcopy Hardcopy Hardcopy Hardcopy unknown onjuiste onjuiste unknown input invoer input invoer booking boeking pin/release pin/release EDI management reports • Daily: standard report illustrating an overview of all handled • containers divided into four different categories. • Of every category, a list of related container • numbers is provided. • Weekly: extended report with special attention to specific • trends and structural developments.

  15. Barge delivery graph

  16. Rail delivery graph

  17. ECT Matching by booking/release nr all inland carriers all box operators 1 Acceptatie/release order delivery/pick up pre-notification 2 Match on Booking/Release nr. Feedback on daily basis for all containers Feedback on daily basis for all containers 3 EDI / No EDI Match / No Match

  18. Inland carrier delivery graph

  19. Inland carrier container list pickup • Plaatje van ene pickup diagram

  20. Cargo Opening Time Cargo Closing Deepsea Piet van Dijk

  21. Cargo Opening Deep-Sea • As from the 1st of May, ECT only accepts delivered containers for Deepsea vessels arriving within 8 days. • This period of 8 days is based on the long term schedule of Deepsea vessels.

  22. Cargo Closing Deep-Sea • Administrative and physical closing 24 hours before the deep-sea vessel’s Estimated Time of Arrival (ETA) as per May 1st 2008. • These procedures are in line with anticipated EU regulations 2009

  23. Administrative Closing • Lines send load list latest 24 hours before ETA • Load list received by ECT is final. • Load list is complete and accurate. • No changes, no voids, no dummy numbers. • Split call: load terminal leading.

  24. Physical Closing • Containers not present are cancelled from load list. • Containers that remain on the load list: • Containers from objects in operation • Late Arrival Requests • Inter terminal transport containers and containers from depot(s). • Custom blocked containers

  25. Internal Operational Reality • At a certain moment ECT internally needs to finalize closing procedure (blocked containers, depots, vessels in operation etc.). This is done at 6 hours before ETA of vessel (final closing). • Changes in ETA (>24 hours Cargo Closing Time) of the vessel result in a change of all deadlines. The processed actions cannot be changed.

  26. Delta Barge Feeder Terminal (DBFT) Theo van Zijll

  27. Questions

  28. Contact details • Commercial • Rail: Wouter van Dijk 0181-278490 • Barge: Piet van Dijk 0181-278082 • Operational • Rail: Jan van de Starre 0181-278324 • Barge: Theo van Zijll 0181-278908 • Quality & Optimization • Rail: Roel Kuyper 0181-278796 • Barge: Ronald v/d Broek 0181-278241 • Anton Borel 0181-278116

  29. Drinks and snacks

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