1 / 6

CHARTFIELDS OVERVIEW REVIEWING BUDGETS AND AVAILABLE BALANCES ON PROJECTS AND RESIDUAL ACCOUNTS

CHARTFIELDS OVERVIEW REVIEWING BUDGETS AND AVAILABLE BALANCES ON PROJECTS AND RESIDUAL ACCOUNTS. Chartfield Fields and What They Represent. Department = Accountable Unit - Lake Alfred CREC - 60730000 Fund Code = Where is department $$$ (monies) coming from? (Ex: State, Sponsored Research)

chinara
Download Presentation

CHARTFIELDS OVERVIEW REVIEWING BUDGETS AND AVAILABLE BALANCES ON PROJECTS AND RESIDUAL ACCOUNTS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. CHARTFIELDS OVERVIEW • REVIEWING BUDGETS AND AVAILABLE BALANCES ON PROJECTS AND RESIDUAL ACCOUNTS

  2. Chartfield Fields and What They Represent • Department = Accountable Unit - Lake Alfred CREC - 60730000 • Fund Code = Where is department $$$ (monies) coming from? (Ex: State, Sponsored Research) • Program = Functional Expense Classification (Ex: Instruction, Research, Extension) • SOF = Identifies Outside Funding Source • Project = Grant # and activity • Earnings Acct Code = Payroll

  3. Reviewing Your Budgets • Log into MyUFL • Go to Commitment Control • Review Budget Activities • Budget Inquiry • Budget Details • Key in the following under Budget Details: • Ledger Group = KKGMCHD – for all Projects • Or Ledger Group = Cash Based – for Residuals • Project = 00037805

  4. Results from Budget Search • There are two levels of budget for all Projects • Level 3 = Direct and Indirect, there are no different account types, but there are budget restrictions for Ex: OCO items must be listed in the budget in order to purchase. If item is not listed you must get permission from your sponsor in order to purchase a piece of equipment. • Level 5 = Budget restrictions, you will need to request budget transfers to your different account types

  5. Budget 5 – Account Descriptions • 600005 = Salary • 700005 = Other Expenses • 780000 = Capital Assets or OCO • 771005 = Domestic Travel • 772005 = Foreign Travel • 812005 = Fac & Admin or Indirect Cost

More Related