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WELCOME TO FAR WEST PETS

“THE WEEKLY ROTARY MEETING”. WELCOME TO FAR WEST PETS. TODAY’S GOALS. Some creative ideas to spice up your weekly meetings. Some specific tools to help you have a successful year. Answer as many of your questions as possible. EFFECTIVENESS OF PRESENTATIONS. Verbal %

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WELCOME TO FAR WEST PETS

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  1. “THE WEEKLY ROTARY MEETING” WELCOMETOFAR WEST PETS

  2. TODAY’S GOALS • Some creative ideas to spice up your weekly meetings. • Some specific tools to help you have a successful year. • Answer as many of your questions as possible.

  3. EFFECTIVENESS OF PRESENTATIONS • Verbal % • Visual % • Vocal %

  4. EFFECTIVENESS OF PRESENTATIONS • Verbal 7% • Visual 55% • Vocal 37% Source: Dr. Marabian, UCLA

  5. YOUR CLUB MEETING • How do you want members to feel when they leave your meetings? • How do you want guests to feel when they leave your meetings?

  6. WHY ARE WEEKLY MEETINGS IMPORTANT? • Your weekly meeting may be their entire Rotary experience • Your year will be judged on the quality of your meetings

  7. THE ROTARY MEETING – YOUR SHOWPLACE • Setting Location - Parking - Time • Room Shape - Layout - Identified Rotary Site - Acoustics - Ambiance - Head Table? • Does the room setup show that a Rotary Club meets there?

  8. PLANNING THE MEETING • Plan the year • THE BOOK • Lectern presence – Is It Presidential? • Rotary information / Hand outs / Materials • Greeting committee • Experienced Rotarians with new Rotarians • Part of new member orientation • Meet everyone at the door with a smile!

  9. THE AGENDA • Rotary Minute • Announcements • Recognitions • Fellowship • Program • Promote next week • Start and End on Time!!! • Call to Order • Pledge • Inspiration • Song • Introductions • Membership Minute • Rotary Foundation Minute

  10. TROUBLE SHOOTING • Announcements • Program elements running over • Talking during a meeting • Speaker doesn’t show • Cliques • Staying in control (timing) • Other issues

  11. MEETING COMMITTEEWho’s responsible? • Podium – Lectern • Audio Visual • Food – Service • Storage • Rotary Wheel • Setup & Teardown • Flag(s) • Bell & Gavel • Banners/Signage • Tables – Centerpieces

  12. PROGRAM COMMITTEE • Secures speakers • Asks speaker about A/V or other needs • Sends letter of confirmation (one week prior) • Sends directions • Is on hand to greet the speaker, reserves their seat (club buys the meal) • Sends thank you note / Club Newsletter

  13. SPEAKERS • How do you find speakers and programs ? • Screen programs and speakers • Don’t schedule because they asked • Too many programs that are similar • Political candidates

  14. OTHER SPEAKER TIPS • Remind members not to leave (e.g. etiquette note in bulletin) • Introduction • Start on time (don’t take his/her time) • Have a speaker gift • May be a good prospect for membership (Ask!)

  15. SOLVING PROBLEMS • Always have a backup program ! • Turn off cell phones • Discourage “Early Leavers”

  16. EVALUATING CLUB MEETINGS • Weekly meetings, the core of Rotary activity • One of your most important responsibilities • Rotarians are busy ! • Prove Their Time Is Well Invested • Enhance Personal Rotary Knowledge • Reinforce Membership Value • Well planned meetings are the key • Should you do an evaluation? • Should you get input from others?

  17. WHAT TO DO NOW • Visit other clubs • Start THE BOOK • Program committee • Accumulate data • Plan a retreat • Know your club’s history

  18. Regarding your weekly meetings, What Are Rules One (and Two)?

  19. 1. Be Prepared and 2. Have Fun!!! Now, get out there and have a great year – The Future of Rotary Is in Your Hands !

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