REGIONAL GOVERNANCE MEETINGS

1. REGIONAL GOVERNANCE MEETINGS Spring 2014

2. Agenda • Welcome/Introductions • Board Chair • GSHPA’s 7th Annual Meeting, May 3, 2014 a) Agenda b) Board Development Committee • Slate of Nominees to the Board • Slate of National Delegate Nominees c) Volunteer Recognitions Luncheon • CEO Report • Strategic Planning

3. Board Chair Report

4. Board Committees & Task Groups Board Committees: • Audit • Board Development • Executive • Finance • Fund Development • Property • Strategic Planning • Task Groups: • Annual Meeting • Planned Giving • Background Clearances

5. Critical Paths • Membership • Financial Viability • Strategic Planning

6. 7th Annual Meeting

7. Annual Meeting, May 3, 2014 9:00 a.m. – Registration 10:00 a.m. – Annual Meeting Call to Order & Opening Flag Ceremony .......................................Carolyn Warman; Girl Scout Troop Greeting from Girl Scouts of the USA ..............................................Anna Maria Chávez, CEO, GSUSA CEO Report ..................................................................................................Jane Ransom, CEO, GSHPA Gold Awardee..................................................................................................................To be decided Financial Report ....................................................................................Dolly Lalvani, Board Treasurer Quorum Report .......................................................................................Laura Muia, Board Secretary Presentation of the Slate & Elections ....................Veronica Longenecker, Board Development Chair Board Chair Report ................................................................................Carolyn Warman, Board Chair Adjournment & Closing Flag Ceremony .........................................Carolyn Warman, Girl Scout Troop

8. Elections

9. Current Board of Directorsby Region

10. Current Board Development Committee by Region

11. Slate of Board Members At-Large

12. Board Development Committee Slate

13. National Delegates Slate

14. Volunteer Recognitions Luncheon The Volunteer Recognition Awards Luncheon will begin at 12:00 noon at the Sheraton Hotel across the street. A separate registration is required to attend the luncheon.

15. CEO Report

16. Membership • Tracking with national numbers which are 3.5% down from last year • I Can’t Wait campaign • Focus younger girl recruitment and Daisy #s going up. • Strategies to retain Juniors have positive effect • Child protection legislation may increase volunteer background check burden • Girl Scout Teams to launch in all regions

17. Finance • 100th anniversary campaign funds used for: • Expansion of Membership Staff • Camp Development • Expanding Camp Programs • Outreach and Financial Aid for Disadvantaged Girls • Signature Programs (e.g., Healthy Promise, Forever Green) • Pension liability problem • Clean audit • Cookie/Fundraising challenges • Troop/Group Cash Handling: Conclusions

18. Strategic Planning • GSUSA strategic planning in progress • Work Groups in progress: • Membership Imperative • Volunteers’ New Normal • Quality Product • Investment Imperative

19. Strategic Planning

20. SWOT Analysis of Programs Parents and volunteers asked about Strengths, Weaknesses, Opportunities and Threats (SWOT) of these programs: • Troops • Outdoors • Cookie (Product Sales) • Council-wide (Gold Award, Program Aid, Signature Programs) • Girl Scout Teams • Outreach

21. SWOT ANALYSIS TROOPS W O T S • Strengths • Girl benefits: • Leadership • Cooperation • Self-Confidence • Friendship • Safe • Values • Volunteer leaders • Weaknesses • Communication: Late, incomplete • Insufficient volunteer training • Lack of support for volunteers • Confusing, boring curriculum • Paperwork, Red Tape • Too much fundraising • Opportunities • Recruit quality volunteers • Volunteer sharing, networking • More and better volunteer training and support • Involve older girls with younger girls • Threats • Competition from other activities • Lack of volunteers • Busy parents • Girl Scouts not visible in community Volunteers • Opportunities • Involve families • Recruit quality volunteers • Require volunteers to lead field trips and outdoor activities • Strengths • Girl benefits: • Same as above • Field trips • Community Service • Diverse activities • Great leaders • Weaknesses • Leaders: • Weak • Disorganized • Poor communication • Boring meetings • Lack of parent involvement • Inconsistent program • Too much fundraising • Threats • Competition from other activities • No troop/girl benefit from cookie price increase • Girls get bored • Not enough oversight of individual troops Parents

22. SWOT ANALYSIS OUTDOOR W O T S • Strengths • Girl benefits • Unique opportunity • Self-confidence • Fun • Exercise • Learning • Nice camps • Well planned • Variety • Trained personnel • Weaknesses • Communication • Last minute info • Not enough info • Too expensive • Opportunities • Add more programs • Different age levels • Different locations • Jr Journey weekend • Build membership • Community publicity • Threats • Too expensive • High cost of camp maintenance • Outdoor programs unknown by public Volunteers • Opportunities • Better communication with parents • Publicize in community • Strengths • Girl benefits • Unique opportunity • Self-confidence • Fun • Exercise • Learning • Nice camps • Weaknesses • Volunteers • Not interested • Not promoting it • Too expensive • Camp too far away • Threats • Too expensive • Camp too far away • Competition from other activities/camps • Not enough flush toilets! Parents

23. SWOT ANALYSIS COOKIE/PRODUCT SALES W O T S • Strengths • Girl benefits • Financial literacy • Self-confidence • Raises money • Girls, Troops, Council • Great brand • Well planned • Weaknesses • Fall product timing • Too complicated • Too much fundraising • Cost of cookies • Girls/troops don’t make enough $ • Opportunities • Give more profits to girls, troops • More emphasis on financial literacy • Put resources toward local cookie rallies • Threats • Competition from knock off cookies • Rising prices • Not enough oversight of volunteers Volunteers • Strengths • Girl benefits • Financial literacy • Self-confidence • Raises money • Girls, Troops, Council • Great brand • Weaknesses • Fall product timing • Too complicated • Too much fundraising • Cost of cookies • Girls/troops don’t make enough $ • Opportunities • Give more profit to girls, troops • Extend cookie sale • Get rid of fall product • More emphasis on financial literacy • Reduce cookie costs • Do one sale a year really well • Threats • Fall competition • Schools • Boy Scouts • Cost of cookies • Parent/volunteer burn-out • Knock off cookies Parents

24. Reflection • In light of this information what priorities emerge that cut across all areas? • What are the kinds of things that come out as strengths? • What do volunteers and parents agree on or not?

25. Ground Rules • We are not rehashing the past • We are not solving individual problems right now • We are thinking about how we can impact the whole system • We are sharing priorities and insights