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Arizona Corporation Commission Software Replacement Brief

Summary of August 10, 2016, data request by Letty Butner, CIO at Arizona Corporation Commission for a COTS software plan to replace outdated systems for name reservation, registration, maintenance, and dissolution. Details include costs, cloud hosting comparison, PCC Technology Group's financial analysis, and software implementation in various states.

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Arizona Corporation Commission Software Replacement Brief

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  1. Corporations Software Replacement Letty Butner, CIO Arizona Corporation Commission August 10, 2016

  2. To present data requested from July ITAC presentation regarding the Arizona Corporation Commission plan to purchase aCustomizable Off-the-Shelf (COTS) solution to replace antiquated software used for Corporation and LLC name reservation, registration, maintenance, and dissolution. • Obtain ratification Purpose

  3. Recap • Amazon vs. Azure cloud hosting cost • PCC Technology Group financial health Agenda

  4. Stated the need to replace our STARPAS software used for Corporations and LCC life-cycle management. • Presented plan for the purchase of COTS software called Cenuity from PCC Technology Group, as well as professional services, through state contract. • The software has been implemented for corporation filings in 7 states: Indiana, Georgia, Connecticut, Vermont, New Mexico, Louisiana, and Washington. • Shared worst-case 5 year costs of 2.23M, and we have 2M funding allocated, rest will be covered by the ACC. Recap

  5. Presented worst case scenario of cloud costs with AZURE hosting (presented a stand-alone cost). • We are currently an AZURE government cloud tenant and have been since March 2015 per our enterprise agreement purchased through state contract. • A comparison of Amazon to Azure for the worst case scenario, reviewed by DOA is: • Amazon Gov42.1k/yr • AZURE Gov 33.6k/yr • The difference above is SQL cost. Cloud Cost

  6. SQL and window licensing on-site shows lesser costs: • Scenario 1: Stand-alone compare: • Amazon Gov18.5k/yr • AZURE Gov 15.4k/yr • Scenario 2: All ACC needs with the PCC software included • Amazon Gov35.7k/yr • AZURE Gov 26.3k/yr • The ACC has already been budget forecasting cloud services for FY2017 and beyond at ~27k per year, which included the expected STARPAS replacement cost. • The PCC requirements are in line with our expectations on cost. Cloud Cost

  7. PCC Technology Group was purchased by GCR Inc. in January 2016. • Per their media announcement, this expands their reach to 44 states total and they want to expand use of the Cenuity product platform. Financial Health

  8. SPO contacted PCC Technology Group, reviewed financials for GCR Inc., and performed a financial analysis resulting in an assessment result of: “financially sound for a private company”. • According to SPO State Procurement Manager Reem Prendiville, “SPO has no concerns regarding the solvency of GCR, and we can require a parent company guarantee from PCC”. Financial Health

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