Test Administration Training

1. Test Administration Training ACT for State Testing Spring 2013

2. Agenda • CDE Information • Testing Dates and Times • What’s New • Facilities • Testing Staff • Pre-test Activities • Test Administration • Accommodations Overview • Post-test Activities • Success for You and Your Students • Resources

3. Colorado Specific Information

4. Results of 2012 – Colorado During the spring 2012 administration of the ACT for Colorado: • 52,619 students successfully completed testing and received College-Reportable ACT Scores. • 433 students successfully completed testing and received State-Allowed ACT Scores.

5. Results of 2012 – Colorado During the spring 2012 administration of the ACT for Colorado some students did not receive ACT scores as a result of: Prohibited Behavior 85 Misadministrations67 Our goal is to eliminate incidents which cause students not to receive scores.

6. District and school performance framework reports (DPF and SPF) include participation and performance on the Colorado ACT Information about the performance framework reports may be found at: http://www.schoolview.org/ Colorado Use of Scores

7. Answer Document Supplement • Colorado Answer Document Supplement • Block K: H.S. Code (If necessary) • Block S: Local ID Number (Optional) • Block V: School Use Only State Specific Questions (Required) • Must be completed for each student • To be completed only by Testing Staff • Questions 1-6, 8-9, 11 before the test • Questions 7 and 10 after the test • Use correct codes for responses

8. AUTHORIZED DATESAND TIMES FOR TESTING

9. Authorized Dates and Times for Testing • Standard Time Administration • Test only on designated Initial and Makeup test dates • Must start verbal instructions no later than 9:00 a.m. • No afternoon or evening testing • Testing must be the first activity of the morning • Excuse students from early bird classes, athletic practices, and other organized activities prior to testing • Accommodations Administration • Testing must occur on days within the designated two-week testing window • Testing does not need to start by 9:00 a.m., does not need to be the first activity of the morning

10. WHAT’S NEW

11. What’s New ID requirement Recent published photo, and transcript with photono longer accepted Phase out of cassettes Cassettes no longer available starting spring 2014 Must confirm observers through ACT

12. What’s New E-mail address collected on answer document

13. What’s New Contact Us: www.act.org/aap/state/contact.html

14. FACILITIES REQUIREMENTS

15. Room Selection Test Supervisor and Test Accommodations Coordinator reserve and set up testing rooms Environment Adequate lighting and ventilation, comfortable temperature Uncrowded seating 15-30 students testing with standard time per room Up to 10 students testing with accommodations with the same Timing Code per room

16. Room Selection: Freedom from Distractions Minimize distractions Separate testing from regular school activities Initial and Makeup Test Dates (Standard Time) Uninterrupted testing for entire morning Turn off bells and intercom/public address system Accommodated Testing Bells and intercom/public address system may be on for accommodations testing

17. Room Preparation Writing surfaces No lapboards Bulletin boards Cover or remove materials related to testing Timepieces Two reliable timepieces in each room Seat students facing wall clock Phone Unplug or turn off classroom phones Available for outbound call

18. Seating Students must face the same direction(not facing one another) Three feet between students Five feet for multiple level seating Students seated in straight rows and columns Adequate aisle spacing If students are not facing the same direction, scores may be voided.

19. Off-site Testing May request off-site testing if unable to meet testing requirements at school Possible off-site locations: Community College, church, other privateor public facility Available for Initial, Makeup, and/or testing with accommodations Each off-site location must be approved by ACT See checklist for off-site request receipt deadline

20. TESTING STAFF

21. Authorized Observers Only authorized personnel may enterthe testing area Trained testing staff (includes locally trained staff) ACT and State observers Must have ACT authorization letter or identification Must call ACT to verify the individual is authorized to observe Do not allow individual into testing area without ACT verification Anyone else considered unauthorized Examples of unauthorized persons:members of the media, or test preparation companies, school board representatives, district officials, parents

22. Relatives Testing Relatives and wards include children, stepchildren, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship. • Test (and Back-up) Supervisorsmay not be related to anystudent testing with standard time materials at any school in your state on your designated initial and makeup test dates • Test Accommodations Coordinatorsmay not be related to any student testing with accommodations at any school in your state during your designated accommodations testing window • Room Supervisors and Proctors may not assist in a room where any relative is being tested, and may not have access to the relative’s answer document or test materials • To protect you and your relative from an allegation of a conflict of interest, you maynot have access to your relative’s answer document or test materials at any time.

23. Test Preparation Testing staff (in any capacity) may not be involved in ACT or WorkKeys test preparation activities during the current year for commercial gain outside of normal teaching responsibilities Allowed to serve as testing staff only if: Test preparation is part of regular job responsibilities Employer is not a commercial enterprise

24. Coaches Anyone who coaches high school or college athletics (head coaches, as well as assistant coaches, all sports - even if the sport is not in season at the time of testing) • May not serve as the Test Accommodations Coordinator if any student-athlete tests with accommodations • May not serve as a Room Supervisor in any one-on-one situation where a student-athlete is testing (with standard time, or with accommodations)

25. Testing Staff Requirements: TS, BU Test Supervisor (TS) Responsible for all assessment activities Ensures security of test materials Back-up Test Supervisor (BU) Assists TS with all assessment activities Helps ensure security of test materials Responsible to serve as TS on test day,if TS is unable to serve

26. Testing Staff Requirements: TAC Test Accommodations Coordinator (TAC) Submits an application for each student requiring ACT-Approved Accommodations Places State-Allowed Accommodations orders, if offered and applicable Coordinates accommodations testing for the school Responsible for security of test materials

27. Testing Staff Requirements TS, BU, and TAC May serve at only one school Contact ACT if replacement is necessary Responsible for selecting and training Room Supervisors, Proctors, and other testing staff

28. Testing Staff Roles One Room Supervisor per room Same person entire session Proctors assist the Room Supervisor Roving Proctor Recommended if more than four rooms Or rooms on multiple levels

29. Sign Language Interpreter Students with hearing impairment testingwith standard time May sign spoken instructions only May sign to small groups Approved Application for ACT-Approved Test Accommodations required to sign test questions Must test students individually in a separate room See Supervisor’s Manual State Special Testing for agreement and interpreter qualifications for this accommodation

30. Ratio of Proctors for Testing Rooms Minimum number of proctors neededin addition to RS Standard timerooms A proctor is required for every 25 students,after first 25 26-50 students, one proctor required Accommodated testing rooms A proctor is required for every 10 students,after first 10 11-20 students, one proctor required

31. Local Training Discuss with testing staff before test day: Policies and requirements Pre-test duties Test day assignments Authorized personnel Attentiveness during testing Post-test procedures Resources: Online room supervisor and proctor training webcast http://www.act.org/aap/statetesting.html Training Session Outline and Topics for Discussion

32. PRE-TEST ACTIVITIES

33. Non-secure Materials Review Checklist of Dates for delivery Shipment sent to Test Supervisor includes: Supervisor’s Manuals Taking the ACT for State Testing Blank answer documents Answer Document Supplement Barcode labels, if applicable Quantity based on enrollment, plus small overage Check-in ASAP and contact ACT for additional quantities

34. Answer Document Supplement Provides testing staff with program specific instructions for collection of information on the answer document Use in conjunction with the Supervisor’s Manual Be familiar with instructions prior to pre-test session

35. Barcode Labels and State Assigned Student ID Number Students must grid identifying information and address, even if barcode label is present Affix label only in designated area on the back page of the answer document Be sure label matches student information Barcode label captures Student ID number If no barcode label, staff complete Block U

36. Complete Non-test Portion ofAnswer Document Hold school supervised pre-test session/s before test day, not on the same day as testing Students (not staff) complete non-test portion of the answer document at pre-test session Verbal instructions in Supervisor’s Manual Student directions in Taking the ACT for State Testing Prepare rosters TS prepares Standard Time TAC prepares State-Allowed Remember to provide the answer documents for students who are scheduled to test with accommodations to the TAC.

37. Secure Material Shipments • Review the Checklist of Dates for delivery dates • Standard Time Material delivery to TS • ACT-Approved Accommodations to TAC • Preliminary Roster—TAC must review • State-Allowed Accommodations to TAC • Check-in materials within 24 hours of receipt • Check DVDs with computer software prior to testing • Keep secure at all times, lock in secure storage • Access prior to test day limited to TS, BU, TAC

38. Security of Materials “Two Lock Rule” Locked limited access room Locked vault or non-portable cabinet Limited number of staff with key IMMEDIATELY report shortages or evidence of tampering Do not begin testing without first receiving instructionsfrom ACT Phone: 800/553-6244 extension 2800 Standard Time extension 1788 Accommodations

39. Test Day Planning: Training Read and be familiar with the Supervisor’s Manual, calculator policy, Summary of Requirements, and the Avoiding Testing Pitfalls RS practice reading verbal instructions Be attentive during testing Walk around room Discourage Prohibited Behavior, answer questions Read only Supervisor’s Manual Only engage in test related activities: NO grading papers, reading books, talking casually, using computer, eating or drinking in the test room

40. Local Decisions In standard time room using standard time materials Standard time limits and break, no extra breaks Regular type test booklet, no special format Student tests on Initial or Makeup Test Date only Preferential seating (front of the room) Wheelchair access Small group or individual testing Marking Responses in the Test Booklet Fill out an Irregularity Report to document any locally approved accommodations.

41. Provide Information to Students Students should bring: #2 pencils Permitted calculator Required identification Students should NOT bring: Cell phone, other electronic devices When and where to report Other school specific information Testing in a wing of the school Off-site testing transportation, if applicable

42. Calculators Calculator use covered in Taking the ACT State Testing Calculators allowed for Mathematics test only Prohibited features - see website:http://www.actstudent.org/faq/answers/calculator.html Check calculator when admitting students into the room, and periodically during Mathematics test Permitted calculator ultimately the student’s responsibility If school provides calculators: Check prior to test day, be sure they work Distribute as students are admitted to the test room Do not distribute between Tests 1 & 2 Passing out calculators between test one and test two is considered to be an unauthorized break in testing, which may result in cancellation of scores.

43. TEST ADMINISTRATION

44. Briefing Session Designate RS and Proctor arrival time At least 30 minutes prior to student check-in Review procedures Answer questions Make last minute changes Remind staff about authorized personnel Distribute test materials to Room Supervisors • Share the Avoiding Testing Pitfalls document with Room Supervisors and Proctors.

45. Standard Time:Test Booklet Count Form TS hand-delivery of test materials to RS Document with Test Booklet Count Form Establishes chain of custody Ensure the Test Booklet Count Form contains both the Test Supervisor and Room Supervisor signature and initials before returning the form to ACT.

46. ACT Administration Report ACT Administration Report required for ACT-Approved Accommodations only

47. Identifying and Admitting Students Check IDs at the door and mark rosters Direct students to seats Alphabetical Left / right and front / back No late arrivals No cell phones or other electronic devices Permitted calculator Be sure test booklets are secure when admitting and seating students.

48. Test Sequence and Timing Test 1—English (first) 45 minutes (no break) Test 2—Mathematics (second)60 minutes (15 minute break) Test 3—Reading (third)35 minutes (no break) Test 4—Science (fourth)35 minutes

49. Exact Timing Use more than one timepiece Time each room individually No “central” timing Record times during testing for each test: Use blank space in Verbal Instructions portion of Supervisor’s Manual at start of each test to record: Start 5 minutes remaining Stop Transfer times to required document during testing: Testing Time Verification Form (Standard Time) ACT Administration Report (ACT-Approved Accommodations)

50. Standard Time: Test Timing Chart 8:07 8:52