Budget Development Process Budget One Five

1. Budget Development Process Budget One Five Fiscal 2014/15 April 15, 2014 DRAFT VERSION 2

2. Public Budget Meeting Agenda The Budget Plan Purpose of the Meeting Providing Context The Pressure Approach The Plan & Feedback Next Steps DRAFT VERSION 2

3. Purpose of the Meeting • To provide our school community with detailed budget info • Gather feedback that can be considered in the budget process DRAFT VERSION 2

4. School Act Requirements • Section 111(2): • The Board must prepare an annual budget..... • Section 113(1)(a): • A Board, by bylaw must adopt an annual budget on or before June 30 of each year….. DRAFT VERSION 2

5. Budget Development Philosophy • Be transparent as possible while respecting confidentiality • Involve our stakeholders in the process • Allow for meaningful collaboration & valued input • Create dialogue for school community feedback DRAFT VERSION 2

6. Phases of Budget Development DRAFT VERSION 2

7. Providing the Context • Initial Plan – Version 1 • Developed by the Executive based on approach approved by the Board • Reviewed by the Board at April 8th ECOW meeting • Shared with stakeholders and senior management • Revised based on initial input/updated info to create Version 2 DRAFT VERSION 2

8. Strategic Approach • List of 31 ideas created by Budget Management Team • Each idea was ran through risk filter • Each idea ranked based on risk: High, Medium and Low • Low & Medium risk ideas used to create the Plan – Version 2 DRAFT VERSION 2

9. 14/15 Budget Pressures • Revenue • Reduction in grant revenue based on: • Enrolment • Salary Differential • International Fees • Total ~$1,100,000 DRAFT VERSION 2

10. 14/15 Budget Pressures • Expenditures • Wage & Benefit increases • Structural IT funding • Budget Corrections for known shortfalls • Centrally held teacher staffing contingency • Utility & Insurance increases • Trustee Elections • Total ~$2,416,500 DRAFT VERSION 2

11. 14/15 Budget Pressures Version 1 • Estimated Total Pressures • Revenue $1,100,000 • + Expenditures $2,416,500 • Total $3,516,500 • % of Total Budget 4% DRAFT VERSION 2

12. 14/15 Budget Pressures Other Local Districts Version 1 DRAFT VERSION 2

13. 14/15 Budget Pressures Version 2 • Estimated Total Pressures • Total $3,516,500 • Adjustments (info rec’d on April 11th): • 13/14 MoE funding adjustment ($250,000) • Updated International Program estimate ($180,000) • Removal of potential salary placeholder ($320,000) • Revised Pressure (Version 2) $2,766,500 DRAFT VERSION 2

14. 14/15 Budget Pressures Other Local Districts Version 2 DRAFT VERSION 2

15. The Proposed Approach The Executive’s recommended approach: Risk Manage a portion through Holdback Strategic look at our organization Utilize 2 week spring break X% by Employee Group Principle = to include all of our Employee Groups in the solution DRAFT VERSION 2

16. The Model • Version 1Version 2 • Total Pressure $3,516,500 $2,766,500 • Less: Risk Manage Holdback ($500,000)($500,000) • Residual Pressure to manage $3,016,500 $2,266,500 • Principle: • Share the residual pressure across all Employee Groups • Based on share of the salary & benefit budget DRAFT VERSION 2

17. Proposed Targets V1 vs. V2 DRAFT VERSION 2

18. Proposed Targets V1 vs. V2 DRAFT VERSION 2

19. Proposed Targets % Changes DRAFT VERSION 2

20. Changes in Share of Pressures DRAFT VERSION 2

21. Proposed Exempt Reductions • Exempt Target $170,000 • Less: Reduced Executive hours • Reduced Trustee travel budget • Shared Services Model with other District • Elimination of position(s) • Total Planned Reductions $170,000 DRAFT VERSION 2

22. Proposed PVP Reductions • PVP Target $317,000 • Less: Reduction in 4 positions through attrition $68,000 • (Helgesen, Stubbs, Willway & Westshore) • Reduction in 2.25 FTEs of administrative time $197,000 • Reduction in TIC requirements $52,000 • Total Planned Reductions $317,000 DRAFT VERSION 2

23. Proposed CUPE Reductions • CUPE Target $500,000 • Less: Replacement savings during Spring Break $12,000 • Eliminate 112 hours of Student Support Services $143,000 • Eliminate 288 hours across Departments* $345,000 • Total Planned Reductions $500,000 • * To be prorated across departments DRAFT VERSION 2

24. Proposed Student Support Reductions • Student Support Services Target $143,000 • Review of replacement process (timing) • Reduction in exceptional hours allocations • Total Student Support Services Planned Reductions$143,000 DRAFT VERSION 2

25. Proposed Dep’t Reductions • Department Target $345,000 • Function 5 & 7 $180,000 • - carpenter to capital projects • - reduction of 1 bus route • - 2 custodians • - reduction in Grounds’ supplies • Reduction of IT Support position (vacant) $80,000 Eliminate additional school based clerical $56,000 • Eliminate Supervision Assistant replacement $20,000 • Reduced Financial services hours $9,000 • Total Dep’t Planned Reductions $345,000 DRAFT VERSION 2

26. Proposed Teacher Reductions • Teacher Target $1,250,000 • Less: Reduction in M/S non enroll positions (5) $438,000 • Kindergarten/Grade 1 combined classes (4) $350,000 • Replacement during Spring Break $46,000 • Elimination of Elements Program (1) $87,500 • Reduction in Support Services Coordinator (1) $87,500 • Reduction in Curriculum Dept. (1.5) $131,000 • Elimination of District Resource Centre (.4) $35,000 • Reduction of Fine Arts Position (.6) $53,000 • Replacement Savings from reduced teacher staffing $22,000 • Total Teacher Planned Reductions $1,250,000 DRAFT VERSION 2

27. Next Steps • Board reviews Initial Plan (V1) – April 8 • Public Budget Meeting II – April 15 • Board reviews, debates 1st reading of final budget – April 22 • Board reviews, debates 2nd/3rd reading of final budget – May 27 • Staff submits budget to Ministry - June 1 DRAFT VERSION 2

28. Thanks DRAFT VERSION 2