2014 Small Cities CDBG Application Workshop

1. 2014 Small Cities CDBG Application Workshop Program Overview/Changes January 29, 2014 Small Cities CDBG Workshop - January 29, 2014 - Hartford

2. 2014 Funding • Funding Available for 2014 will be approximately $12,017,705 (if HUD keeps the funding at last years level) • The Amount available to fund projects will be approximately $11,850,000 • The above funding amounts will change based on the final HUD allocations Small Cities CDBG Workshop - January 29, 2014 - Hartford

3. Application Requirements • Due Date: by April 7, 2014 • Time: No Later than 2:00 pm • One Original and One Copy • 3-ringed binder and tabbed (pl make sure that all the information is submitted along with pertinent sections of the application) • DOH WILL NOT accept applications or additional information after April 7th 2:00 pm. Small Cities CDBG Workshop - January 29, 2014 - Hartford

4. Intent to Apply Email • Please email your Intent to Apply to Dimple Desai at dimple.desai@ct.gov by Friday, February 21, 2014 • Basic information required is the proposed project, project amount, and whether or not you have or plan to hire a consultant Small Cities CDBG Workshop - January 29, 2014 - Hartford

5. INTENT TO APPLY EMAIL SAMPLE • The Town of Neverland intends to submit a Small Cities Application for the 2014 application round. • The proposed project description: Residential Rehab (OR) Infrastructure on Main St. & First Ave. (OR) Senior Center Rehab located on Potter Lane. • The town will submit an application in the amount of: $300,000_ • The town plans to advertise for a consultant ______Yes ______ No • If consultant is in place, please indicate name of firm: XYZ Consultant • Town CEO: __________________________ Date ________________ • Phone:_____________________ Email: ____________________________ • Address: _________________________________________________ Street Town/City Zip • Please note that all proposed projects must meet the eligibility and national objective criteria. It is understood that this project could change by the time applications are submitted. Small Cities CDBG Workshop - January 29, 2014 - Hartford

6. Project Standards • Residential Rehab $400,000 • Multijurisdictional 2+ towns $500,000 • 3+ towns $600,000 • Public Housing 25 units or less $700,000 • Public Housing 26 or more units $800,000 • Public Facilities $700,000 • Streets & Sidewalks $500,000 • Planning Only $25,000 • Economic Development $500,000 • Urgent Need - no longer a set aside $500,000 Small Cities CDBG Workshop - January 29, 2014 - Hartford

7. Spending Thresholds • 2013 Grants – 10% expended by February 28, 2014 • 2012 Grants – 50% expended by February 28, 2014 • 2011 Grants – 100% expended • 2010 Grants and older – MUST be closed with a Certificate of Completion or Pre-Closeout Certificate • No more than 3 open grants allowed per grantee • Open PI projects are considered “open grants” • Open and unresolved findings will impact the app. • Grantee will not be awarded funds if had a grant “terminated for cause” in the last 3 years Small Cities CDBG Workshop - January 29, 2014 - Hartford

8. Changes to the Application & Program Requirements Small Cities CDBG Workshop - January 29, 2014 - Hartford

9. Application • No deficiency letters • Section 2.2 (Past Funding) – Project/bldg./site funded in the last 5 years? • Section 3.7 (Litigation/Compliance/Citizen Complaints) – Citizen complaints against the applicant and/or sub-recipient will now be evaluated Small Cities CDBG Workshop - January 29, 2014 - Hartford

10. Program Guidelines & Requirements • Administration costs are now restricted to $33,000 for housing rehabilitation programs; $28,500 for all other activities • Program costs are now restricted to 12% of grant funds for all activities • $35,000 program income (PI) threshold: • below $35,000, Miscellaneous Revenue; • above $35,000, program income • NOTE:However, under CT CDBG program, any revenue generated from revolving loan funds is considered PI, regardless of the amount. Small Cities CDBG Workshop - January 29, 2014 - Hartford

11. Program Guidelines & Requirements Cont. • Program Income – 8% limit on admin costs, 12% limit on program costs per the amount of PI allocated toward a specific activity • Loan-to-Value Ratio (Rehabilitation Activities) – DOH recommends 90% LTV ratio. Any deviation from this standard must be reported to DOH and approved by DOH • Three-Party Initial Contract Agreement and Final Inspection Agreement – DOH recommends one between the municipality/building inspector/consultant, homeowner, and contractor. Small Cities CDBG Workshop - January 29, 2014 - Hartford

12. Reminders • If you plan to do streets and sidewalks, you should be aware that the block group data may not be available by the time you are working on your application. • If you plan to do a survey, you must get permission from DOH prior to doing the survey • Survey Methodology handbook that outlines the survey requirements is posted on the Web site in a booklet format for your review. • The March 31st quarterly will be used to determine your PI amounts. This amount is compared to the info in the application. Small Cities CDBG Workshop - January 29, 2014 - Hartford

13. Reminders Cont. • Continue to use bonus points for the PIC towns • Threshold criteria must be met when the application is submitted – no Request for Payment can come in with the application. • FHAP MUST be submitted as part of the application • All payment requests must be at DOH for processing no later than February 28, 2014 to meet the spending threshold requirement. • Budget Extensions – Must demonstrate a need to extend the budget beyond the initial 2 year deadline. Extensions will not be granted without adequate reasons. Small Cities CDBG Workshop - January 29, 2014 - Hartford

14. Additional Information • www.ct.gov/doh • Application • Handbook • Financing Plan & Budget • Application Exhibits Checklist • Application Exhibits • Cost Estimate Budget Forms • Survey Methodology Small Cities CDBG Workshop - January 29, 2014 - Hartford

15. Thank You and Good Luck! Small Cities CDBG Workshop - January 29, 2014 - Hartford