Ohio College Application Month October – November 2018

1. Ohio College Application MonthOctober – November 2018 Site Coordinator Training Webinar More information: https://www.ohiohighered.org/content/3_get_ready

2. What is the American College Application Campaign (ACAC)? Mission: To ensure that all students, particularly first generation students from low-income families, participate and complete a postsecondary education in order to obtain a job that pays livable wages.

4. Host Site Responsibilities (High Schools) Register to be a host site. Once you register, you can request materials from the state including campaign buttons (for staff), stickers (for students), and one “3 To Get Ready” poster (additional posters may be printed from the website). Host a single day or multi-day event during the school day open for all seniors– with a focus on engaging first-generation, low-income and other students who may otherwise not apply to college Form a school team comprised of staff and community members to help with the event Student Pre-Application Data Collection Sheet is available to collect postsecondary information before the event. Student completes with information needed to complete the application. Engage the local community, families, and others through volunteer opportunities, information letters, and advertising the program Require participating students to complete the OCAM survey after completing the application Follow-up with students to ensure applications submitted are complete – transcripts, college entrance exam scores, essays if requested, letters of recommendation are submitted, as well as the FAFSA application. Complete the site survey by December 15th and return to ODHE. Results will be compiled into state report and sent to ACAC.

5. Host Site Responsibilities (Career Centers, Colleges & P16) Register to be a host site. Once you register, you can request materials from the state including campaign buttons (for staff), stickers (for students), and one “3 To Get Ready” poster (additional posters may be printed from the website). Host a single day or multi-day event during the school day open for all seniors– with a focus on engaging first-generation, low-income and other students who may otherwise not apply to college Contact regional partners to join you at the event (postsecondary education, P16) Consider waiving the application fee for each institution (check with your partners) Form a team comprised of staff and community members to help with the event Student Pre-Application Data Collection Sheet is available to collect postsecondary information before the event. Student completes with information needed to complete the application. (Link on website) Engage the local community, families, and others through volunteer opportunities, information letters, and advertising the program Require participating students to complete the OCAM survey after completing the application Ask high school partners to follow-up with students to ensure applications submitted are complete – transcripts, college entrance exam scores, essays if requested, letters of recommendation are submitted, as well as the FAFSA application.

7. Planning and Communicating for OCAM Communication is crucial. It is important for your school to communicate the OCAM opportunity to students, their families, and your local community. Newsletters, mayoral proclamations, phone messages, etc. Volunteers are essential. Promote the three campaigns https://www.ohiohighered.org/content/3_get_ready: OCAM (Oct-Nov. 15th) FAFSA completion and 3. College Signing/Decision Day (spring event)

8. Site Coordinator Resources and Materials Site Coordinator Manual Includes an Implementation Timeline to guide you as you plan for your OCAM event Site Coordinator Checklist (to include): Pre-Event Preparation: First Steps Communicate Opportunity to Students, Their Families, and the Local Community Prepare Students for Your College Application Week Implement School-Wide Activities to Build Awareness and Enthusiasm Get Volunteers Involved to Assist with the Event Hold a College Application Event Post-Event Follow-Up CAM Student Checklist Pre-Application Data Collection Sheet for students (Available on website) Engage Your Community Tips on how to engage your school, community, and students to volunteer and participate in OCAM

9. Promoting Your Event: Before Before Your Event Register and Request Free Materials College Application Worksheet Application Fee Waivers Information Letters Phone Blasts Sample Press Release Mayoral Proclamation Other Pre-Event Activities

10. Promoting Your Event: During During your College Application Program Distribute Button and Stickers to Participants Volunteer Tasks Student Instructions for Day of Event College Application Sign-Out Sheet Reminders and Recognition Reminders for FAFSA Completion

11. Promoting Your Event: After After your College Application Week Program Volunteer Thank-You Letters Post-Event Press Releases Understanding Financial Aid Award Letters College Signing Day in Spring Other Follow-Up Activities Sending information to ODHE for your site

12. Regional Experts • Kelly Garrett – Central & Southern Ohio kgarrett@mcspresidents.org • Cathy Graham – Northern Ohio CGraham@collegenowgc.org • Jamie Kemp – Western Ohio jkemp@cycyouth.org • Heather Sands – Eastern Ohio hsands@mccf.org

13. ODHE Contacts State Campaign Email: ocam@highered.ohio.gov State Campaign Team Dr. Brenda Haas, Associate Vice-Chancellor P-16 Carlos Bing, State Director, GEAR UP Ohio Becky Harr, Administrative Assistant Emily Vinson, Academic Affairs Intern

14. Questions and Discussion