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Curriculum Training

Curriculum Training. Introduction. Jennifer Payne, M.Ed. University Curriculum Procedures Analyst Coordinates new course, course change, distance learning, and undergraduate program change applications; maintains the course catalog, email prerequisite changes, SDB 200 & DCR, and fees.

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Curriculum Training

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  1. Curriculum Training

  2. Introduction • Jennifer Payne, M.Ed. University Curriculum Procedures Analyst • Coordinates new course, course change, distance learning, and undergraduate program change applications; maintains the course catalog, email prerequisite changes, SDB 200 & DCR, and fees.

  3. Schedule and Contact Info • Office Hours • T/TH/F: In office 7:30 am-4:00 pm • M-W: Telecommute 7:00 am-4:00 pm • Email: uwcr@uw.edu • Phone: 206-543-5938 • Box: 355850

  4. Application Deadlineshttp://depts.washington.edu/registra/curriculum/deadlines.php • Monthly Meeting: Noon of the 1st weekday of every month - unless otherwise posted. • Also make note of the Time Schedule and College/School Deadlines.

  5. Application Submission Requirements • One (1) original, single-sided, signed application • One (1) double-sided copy of just the form (stapled if applicable) • 1 paper-clip or binder-clip attaching the copy behind the single-sided original.

  6. Applications for the monthly meetings received by the deadline are reviewed, edited to University standards, scanned, and uploaded for the Curriculum Committee to review. I will contact the departments in advance of the meeting if I suspect the Committee will have questions or issues with anything in the application. The Curriculum Committee meets on the 3rd Tuesday of each month, except July. Curriculum Review Process

  7. Post-Meeting Process • I will contact any department with whom the Curriculum Committee found additional issues with one or more of the requested courses/changes (~Tuesday pm). • Enter approved courses/changes in the SDB and course catalog (~Wednesday am). • Changes to existing courses only appear in the catalog prior to the Time Schedule posting of effective quarter requested.

  8. Types of Curriculum Forms • New Course Application • Course Change Application • Memo of Responsibility • Online Prerequisite Change Form • *Newest version of forms always posted on Curriculum Office website.

  9. Heading Box 1. Purpose of Request 2. Justification 3. Catalog Data Prerequisite: 4. Credits & Hours 5. Students 6. Learning Objectives 7. Distance Learning 8. Joint Courses 9. Other Affected 10. Equivalency 11. Approval **Syllabus** New Course ApplicationsRevised New Course App w/DL Note: see the new approved elective and equivalency check boxes

  10. Heading Box* 1. Purpose of Request Old (Current) Data vs New Data* 2. Justification 3. Catalog Data 4. Credits & Hours 5. Students 6. Learning Objectives 7. Distance Learning 8. Joint Courses 9. Other Affected 10. Equivalency 11. Approval **Syllabus** Course Change ApplicationsRevised Course Change App w/DL Note: only complete sections 3-10 if information is changing, otherwise leave them blank.

  11. * Heading Box • Please complete all elements of this section on all applications, even when dropping a course. When submitting an application to change any of the items in the headline box, enter the proposed new information in the headline box of the Course Change Application, i.e., the information that will be correct when the application is filed in the University Curriculum Office, after it has been approved.

  12. Section 1: Purpose of Request • Effective Quarter (see Memo of Responsibility) • Changes to existing course content • UG Prerequisite Enforcement • Distance Learning • Approved Lists • Equivalency Status • Dropping Course

  13. Memo of Responsibility • If requesting a course changeAFTER the Time Schedule deadlines listed on the website you MUST submit a Memo of Responsibility. • Memo must include notifying students of the change and taking responsibility for any registration problems that occur. • Must be signed by people to sign the course change application. • Only required for course change applications

  14. Section 2: Justification and Contact • Indicate the need for this course and discuss concerns that this need is not currently being met by existing courses at the University of Washington. Discuss impact of course within department and within the University. Consider how this course will affect other University programs. • Whom should I contact if I have questions about the course?

  15. Section 3: Catalog Datahttp://www.washington.edu/students/crscat/ • 50 word limit • Present tense only (See Bloom’s Taxonomy) • “This course/class/students” removed in editing • “Topics vary” not necessary for Special Topics classes • Do not include course title, credit, program information, etc.

  16. Catalog Data continued… • Graduate level courses do not need to specify graduate standing as a prerequisite. • Limiting class to a certain major is done in the Time Schedule. • Includes what the course is about, not how it will be taught. • The Curriculum Office reserves the right to edit all submitted course descriptions!

  17. Catalog Description Examplehttp://www.washington.edu/students/crscat/ • Ex) Examines the proper methods for submitting curriculum applications to minimize delays. Uses current forms to maximize efficiency and accuracy. Prerequisite: UW 100; either UW 105, UW 106, or UW 107. Offered: AWSp.

  18. Email Catalog Changes • Faculty names and quarters offered can be changed via email to uwcr@u.washington.edu at any time. • The Curriculum Office does not maintain, edit or delete Instructor Course Descriptions (ICDs) which are the links at the bottom of a course description in the catalog. The department or faculty member is responsible for these. http://www.washington.edu/students/icd/welcome.html

  19. Areas of Knowledge (UG only) • To add or remove an AoK after an undergraduate course is approved you must email uwcr@uw.edu and request the desired AoK to add/remove, justify the request, and include the most recent syllabus for the course. • A course can only count for 1 AoK at a time, even if approved for multiple. DARS applies it to the greatest area of need. • Special Topics courses are approved on a quarterly basis based on section.

  20. Other Catalog Changes • Other than submitting course change applications and changing quarters offered and faculty names the only other way to change catalog data is during the biennial catalog update where you are allowed to make MINOR, non-substantive changes to the course description.

  21. Online Prerequisite Change • Online form website https://depts.washington.edu/registra/curriculum/prerequisiteEmail.php • For use when only changing a prerequisite consisting of your own courses. • If increasing prerequisite, may require departmental/college approval. • Access is restricted to Departmental administrators, curriculum coordinators, and selected faculty. You must contact the Curriculum office for access rights.

  22. Prerequisite:http://depts.washington.edu/registra/curriculum/resources/prerequisite.pdfPrerequisite:http://depts.washington.edu/registra/curriculum/resources/prerequisite.pdf • To check SDB for prerequisite use the SRF 200 screen and enter 2 in the action field. READ ONLY screen. • Cancel reg. if Preq. not met. • Cross Campus Prerequisites not automatically added – must be requested. • You can not have different prerequisites for different special topics sections.

  23. Minimum Grade Requirements • Minimum grade requirements can be specified in a prerequisite and in DARS. • A prerequisite grade requirements prevents a student from registering for the next course unless they have received the specified minimum grade in the prerequisite course (i.e. minimum grade of 2.0 in CURRIC 202. • A program grade requirement is approved on a 1503 and prevents students from graduating if they do not receive the specified minimum grade for a course required for the degree, major, minor, or option.

  24. 1 credit equals 1 hour of faculty-based instruction and 2 hours of additional student preparation for class. Ex) 3 credit class 3 instructional hours 6 preparatory hour 9 total hours Fixed: 3 Variable Range: 3-5 Fixed Range: 3/5 Any: * Repeatable: (*, max. 10) Hyphenated: ([2-4]-, max. 8) Section 4: Determining Credit (non-DL courses only)

  25. Graded vs. CR/NC • Unless requested on a new course application all new courses are approved to be offered either as graded or CR/NC. • A course must have a graded section and a CR/NC only section if a faculty wants to offer both options in same quarter. • You can add or remove CR/NC can be requested on course change applications.

  26. Attendance vs. Participation Grading on attendance

  27. Section 5: Students • This section of the forms is where you list the types of students you expect to register for the course and the anticipated quarterly enrollment. • Note that the University has a finite number of large lecture halls.

  28. 400-500 Level Courseshttp://depts.washington.edu/registra/curriculum/400-500.php • Any new course that anticipates enrollment of both undergraduate and graduate students needs to have both a 400- and 500-level version of the course. • The versions must have distinguishable differences in requirements and expectations specified in the syllabus/application.

  29. Section 6: Learning Objectives http://depts.washington.edu/registra/curriculum/learningObjectives.php • Learning objectives are written statements of what you want your students to learn in your course. They focus on what you want students to know and be able to do when they complete the course. Clear learning objectives will provide a framework for your entire course. • See Blooms Taxonomy for a starting point

  30. Section 7: Distance LearningRevised DL Renewal • Section 7 of the form must be completed for any course wanting to offer a DL section (new or existing course). • DL is classified as “any course where 50% or more of the instruction occurs outside of the traditional classroom (i.e., video streaming, blackboard, internet, correspondence, etc).” • Initial DL approval is for 3 years and 1 quarter after which the course must be reauthorized for DL via a review of the student outcomes in the course and departmental recommendation for the DL to continue indefinitely.

  31. Section 8: Establishing Joint Courses • If two or more departments in 1 college/school want to set up a joint only one application signed by all parties is required in both sections 8 & 11, with responsible department listed first in section 8. • If two or more departments in separate colleges/school set up a joint course BOTH must submit applications, and they must both be signed by each department in sections 8 & 11, with the responsible department listed first in section 8.

  32. Administrating Joint Courses • Joint courses must designate an administrative responsible department. • The responsible department controls the Time Scheduling, the prerequisite, course fees, faculty names, and quarters offered for the course.

  33. Joint courses are identical courses offered together by 2 or more departments. Established in the SDB and must always be offered together. Withered courses are 2 or more individual courses from different departments that may be offered together. Established in the Time Schedule quarterly. Joint vs Withered

  34. Section 9: Other Departments or Units Affected If the course is likely to contain content from another department or an existing course from outside of your curriculum, it is highly recommend that you get that department to vet and sign off on the course in section 9 to speed up the approval of the course.

  35. Section 10: Course Equivalency and Overlapping Contenthttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#EquivalentCourses • The University no longer “clones” courses new UW courses from existing UW courses. In its place is the course equivalency policy detailed on the website above. . • Signed by each unit offering the equivalent courses. • Courses can not be equivalent, but can contain enough overlapping content that students should not receive credit for both, or only receive partial credit for both (4+3=5).

  36. Section 11: Approval • The original must be signed by the chair of the submitting department, the chair of the school or college curriculum committee, and the dean of the school or college. The department chair must sign the original before copy are made.

  37. **Syllabus Requirements**http://depts.washington.edu/registra/curriculum/resources/syllabus.pdf • Instructor & Contact Information • Learning Objectives • Overview • Required Readings & Supplemental Materials • Schedule • Exams, assignments, projects • Evaluation Methods • Grading (if over 15% participation, need objective evaluation measures detailed in syllabus)

  38. When is a Syllabus Required? • ALL new course applications • With course changes if.. • Changing credit (3  4, or 5 3) • Changing to or from CR/NC grading • Changing grade level (300  400) • Adding Distance Learning section

  39. Special Topics Courses • For courses that will only be taught once or twice – used in place of Temporary courses. • You should never use a specific section of a Special Topics course to represent the same course year after year. Section codes are assigned in order they are received and can not be changed. • It is not recommended that you submit applications to make special topics courses joint with another course – should wither a section of the special topics course on a quarterly case-by-case basis.

  40. Determining Level and Grades • For specific information on university policy for setting course level and grades please visit the below websites. • http://depts.washington.edu/registra/curriculum/assigningCourseNumbers.php • http://depts.washington.edu/grading/

  41. New Prefixeshttp://depts.washington.edu/registra/curriculum/newPrefixes.php • If a department feels it needs a new prefix they must submit a memo, with the desired prefix and documented justification, signed by the department chair and the school/college dean to the Curriculum Office to be reviewed by the Curriculum Committee. • Pay close attention to how people could perceive your proposed prefix.

  42. Course Feeshttp://depts.washington.edu/registra/forms/coursefee-form.pdf • Any course that wants to add or change a course fee must submit this form to UWCR. • Any new fee over $50 or an increase to an existing fee over 10% must not only be approved by the School/College but the Office of Planning and Budgeting as well. • UWCR enters fees in the SRF 200, you need to verify with the TS office. • Fees can be offered at less then the maximum approved rate. • Check the DCR and SRF 200 to see the maximum fee a course is approved for.

  43. Detailed Curriculum Report (DCR)http://depts.washington.edu/registra/curriculum/dcrReports.php • The DCR is a quarterly report that the UWCR posts on its website. • It is a screen shot of every active course in the SRF 200 on the day it is run each quarter. • You can find which course numbers are used, the titles, credits, joint status, grading, fee, AoK, hyphenation, etc of all of your active courses.

  44. SDB – SRF 200: Curriculum Screen SRU205 C U R R I C U L U M U P D A T E *R* 0-TRAIN 427 SEARCH QTR:SPR/2012 4/05/12 14:02 ACTION:F (A=ADD C=CHG D=DEL F=FIND N=NXT P=PRIOR 2=PAGE2) LAST UPDATE: 2/23/11 EFFECTIVE QTR/YEAR: AUT/2011-AUT/9999 BRANCH:0 Seattle ADDED:02/23/2011 SHRT TITLE:CURRICULUM TRAINING COLLEGE:A INDUG CHANGED:__/__/____ LONG TITLE:CURRICULUM TRAINING DUMMY COURSE APPR DL:02/23/2011 DROPPED:__/__/____ QTR CREDITS: 1.0 - __._ CRDT CONTROL:1 MAX REPEAT CREDITS: 3.0 EXEMPT:_ GRADE SYSTEM:5 GENERAL EDUCATION: RSPNSBL COURSE:_-______ __ HONORS:_ VLPA :_ JOINT COURSES:_-______ __ DEDUCTIBLE:_ INDIV&SOC :_ _-______ ___ SUMMER ONLY:_ NAT. WORLD :_ _-______ ___ OMIT FROM T.S.:_ ELECTIVE :_ _-______ ___ INDEPNDNT STDY:_ QUANT/S.R :_ _-______ ___ DUPL ENROLL:_ ENGL. COMP :_ FEE INFO: TYPE: 1 $ 49.00 WRITING :_ RPT REG: 1:Y 2:Y 3:Y BUDGET: 039430 HYPHENATED CODE:__ RV OBJ CD: 943081 COURSE IS LAST OF HYPHENATED:_ COURSE PRIO LIST:_ PRIOR HYPHENATED COMMENT:______________________________ PREREQ:Y COURSE: _-______ ___

  45. Relationship to the Time Schedule Office • The Time Schedule (TS) will only allow course content (titles, credits, hyphenation, grading, joint status, etc.) approved in the SRF 200 screen for the quarter in question. The TS staff can not make these changes for you until the 200 screen is updated by the Curriculum Office. • It is the departmental coordinators responsibility to make sure the TS Office staff know changes have been made to course content for the current TS.

  46. Approval Trackinghttp://depts.washington.edu/registra/curriculum/monthlyReports.php • At the end of each month UWCR posts a report of the approved and still pending course applications on the Curriculum Website. • If you are part of the College of Arts and Sciences you can also track the status of your application on this website: • http://www.artsci.washington.edu/services/Curriculum/CPTS.asp

  47. Misc. • The catalog is updated once at the end of each month. • Catalog changes to existing courses appear 3 weeks before the requested quarter Time Schedule is posted. • Don’t use & symbol in Course Title; ok for abbreviated title. • Do not change your prerequisite to control enrollment

  48. Q & Ahttp://depts.washington.edu/registra/curriculum/index.php Appreciation Department Dark Chocolate Marzipan, Butter Cream, & Bordeaux

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