PROJECT MANAGEMENT 2

1. PROJECT MANAGEMENT 2 Chu Eu Ho Dept. of Civil and Environmental Engineering Massachusetts Institute of Technology

2. WHAT IS A PROJECT ?Organization of resources into activitiesImplementation of the activities in a logical sequenceWHAT ARE RESOURCES ?Materials EquipmentTechnologyPeopleTimeMoney

3. NATURE OF THE CONSTRUCTION INDUSTRY Like Manufacturing industry – Involves the production of a physical product Like Service industry – Does not accumulate large amount of capital – Many small businesses Success or failure is highly dependent on the qualities of the people rather than Technologies protected by patent or Availability of capital facilities

4. CONSTRUCTION INDUSTRY IS HIGHLY CUSTOM ORIENTEDDesire for Uniqueness of Product (not Mass Production)Organization structure is highly specialized and layeredComplex interlocking of interests and traditions - Architecture

5. CONSTRUCTION INDUSTRY IS HIGHLY INCENTIVE ORIENTED Advances tend to develop from innovations or “better ideas” Cannot be protected by laws of secrecy or patents Ideas disseminate quickly Benefit Competitors Lack incentive for investment for R&D

6. INTEREST GROUPS • Owner wants to achieve best value for their investment • Contractors desire to bid low enough to win but high enough to realize profit on investment • Workershope to achieve better living standards and working conditions

7. INTEREST GROUPS • Owner wants to achieve best value for their investment • Contractors desire to bid low enough to win but high enough to realize profit on investment • Workershope to achieve better living standards and working conditions • Architect and Engineers are not directly associated with the above groups • Professional achievement more attractive

8. LIFE CYCLE OF A PROJECT Seven Phases Concept and Feasibility Studies Preliminary Engineering and Design Detailed Engineering and Design Procurement Construction Start-up and Implementation Operation or Utilization

9. 1. Concept and Feasibility Studies Forecast Future Demand Location Availability of Resources Accessibility to transportation Political and Institutional Factors Sociological and Economic Impact on Community Environmental Impact Overall Technical and Economic Feasibility

10. 2. Preliminary Engineering and Design Architectural concepts Evaluation of technological process alternatives Size and capacity of facility Comparative economic studies Reviews by regulatory bodies for compliance Zoning regulations Building codes Licensing procedures Safety standards Environmental impact Public Hearing Funding cycles in Legislative and Executive Bodies

11. 3. Detailed Engineering and Design Design of Architectural Elements Design of Structural Elements Site Investigation Foundation Design Electrical and Mechanical Design Preparation of Specifications and Drawings Preparation of Contract Documents

12. 3. Detailed Engineering and Design Design of Architectural Elements Design of Structural Elements Site Investigation Foundation Design Electrical and Mechanical Design Preparation of Specifications and Drawings Preparation of Contract Documents Field Construction Methods Cost Knowledge

13. 4. Procurement Services Equipment Materials

14. 4. Procurement Services Equipment Materials Lump Sum Contract Cost Plus Fee Contract Negotiated Contract

15. 5. Construction Process whereby the Designer’s Plans and Specifications are converted into Physical Structures and Facilities Co-ordination of all resources to complete the project On Schedule Within Budget According to Specified Standard of Quality and Performance

16. 6. Start-up and Implementation Testing of Components Warranty Period

17. 7. Operation and Utilization Regular Maintenance of Facilities

18. DESIGN TEAM Architect Interior Designer Landscape Architect Civil Engineer Environmental Engineer Electrical Engineer Mechanical Engineer Chemical Engineer Geologist Environmental Scientist Economist

19. CONSTRUCTION TEAM General Contractor Land Surveyor Formwork Carpenters Steel Fabricators Concreters Bricklayers Plant and Equipment Operators Specialist subcontractors Suppliers

20. Construction Contracts American Institute of Architects Documents A101Standard Form of Agreement between Owner and Contractor – Stipulated Sum A111Standard Form of Agreement between Owner and Contractor – Cost of the Work Plus a Fee A201 General Conditions of the Contract for Construction B141 Standard form of Agreement between Owner and Architect A132 Performance Bond and Payment Bond

21. Elements of a Construction Contract ARTICLES Contract Documents Architect Owner Contractor Subcontractors Work by Owner or by Separate Contractors Time of Completion and Extension of Time Progress and Final Payments Substantial Completion Insurance Changes in the Work Uncovering and Correction of Work Termination of Contract

33. INSURANCE Requirements under AIA A201Contract Documents Contractor’s Liability Insurance Owner’s Liability Insurance Property Insurance Loss of Use Insurance Workmen Compensation Disability Benefits

34. OWNERS RESPONSIBILITY Make Financial Arrangements to fulfill his obligations Furnish Accurate Contract Specifications and Drawings for the Contractor’s work Right to Stop Work Right to Change Work Right to Terminate Contract if Contractor Defaults

35. Architect’s Responsibility Architect is the Owner’s Representative Architect is the Administrator of the Contract Visit site at appropriate stages of construction to familiarize himself generally with the progress and quality of the Work and to determine whether Work is proceeding in accordance with Contract Documents. Advice the Owner on Work Progress Guard the Owner against Defects and Deficiencies in the Work of the Contractor Reviews Contractor’s Claims and Approves Amount to be paid to the Contractor Architect is not responsible for Methods of Construction or Site Safety

36. Contractor’s Responsibility Review Contract documents for Errors and Inconsistencies Supervise and Co-ordinate all Construction Work Provide full time Superintendent on Site Responsible for Site Safety Indemnify the Owner against any Claims by third parties

37. Handling Disputes Contract is signed between Owner and Contractor Architect acts as Interpreter of the Contract between Owner and Contractor Architect acts as Judge of the Performance of the Owner and Contractor All disputes between Owner and Contractor shall be decided by Architect Architect shall not show Partiality Architect’s Decision on Artistic Effects is Final Arbitration

38. Basic Management Activities Scoping Planning Organizing Controlling

39. SCOPING Establishing Realistic and Specific Objectives which states in advance the Desired Results PLANNING Programming Costing Scheduling

40. ORGANIZING Design of the Organization Structure Delegation of Responsibilities Working Relationships between Individuals and Groups System of Communication to keep everyone informed Provide Leadership Feedback Loop

41. CONTROLLING Awareness of Current Status of Cost, Schedule and Quality Performance compared to Project Goals Regular Inspection and Supervision Formulate Procedures to Identify Errors in time for Remedial Works to be made Manage Disputes

42. Know Your Scope of Works • Understand Your Contractual Obligations • Plan Activities in Detail • Resolve Problems Quickly • Manage Subcontractors • Manage Cash Flow Project Management

43. To Be A Good Project Manager To Be A Good Project Manager

44. To Be A Good Project Manager KNOW YOUR STUFF & KEEP COOL