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TIME MANAGEMENT

TIME MANAGEMENT. Time : its attributes. Time is neutral Time cannot be saved for future use Each activity requires a minimum quantum of time Time has a value like currency Time is cumulative in nature. Time Management.

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TIME MANAGEMENT

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  1. TIME MANAGEMENT

  2. Time : its attributes • Time is neutral • Time cannot be saved for future use • Each activity requires a minimum quantum of time • Time has a value like currency • Time is cumulative in nature

  3. Time Management It is managing ourselves in relation to time. It is setting priorities and taking charge of your situation and time utilization.

  4. Time Management Time is life, do not waste it Identify major thieves of time and eject them Make a realistic list of things to do and act on it Eliminate unnecessary activities Memory aids such as diaries and tape recorders are useful Analyze how time is spent Never take on more than is necessary, learn to say no Analyze yourself and operate within your strengths Get on by being organized Employ a programme of physical and mental fitness Manage backlog Employ a schedule or planner to chart the way ahead Never cease striving to become more efficient and effective Treat each day as your last, maximize it.

  5. Principles of Time Management • Set goals and establish priorities • Spot the Time Wasters • Live Time Management • Think quality not quantity of Time • Organize yourself for success – Prioritize, Clear your desk, delegate work to others, stay healthy in body and mind, Act purposefully and positively. • Write a Daily Time schedule: - Time, Activity, Priority (mark each activity according to how important it is (A: Extremely important; B: Important; C: relatively unimportant), Effectiveness and then evaluate the complete time plan of the day. • Work to suit your preferred lifestyle

  6. How to plan your day • Visualize your long term goal • Try to do your planning at the same time every day. • Use only one planner to keep track of your appointments • Write out a To do list every day • Don’t jam your day full of activities. • Do it now. • Always plan time for balance; include family, fitness, recreation, Social and spiritual activities.

  7. Problems and Solutions for Proper Time Management Personal: ü     Know priorities of doing things ü     Be organized ü     Spend some time as leisure time Psychological: ü     Have self discipline ü     Learn to say “No” if it demands ü     Believe in team work ü     Have a watch on the work entrusted

  8. Problems and Solutions for Proper Time Management External: ü     Maintain proper relationship with friends and colleagues ü     Never attempt indirect interactions Social: ü     Allot some time to spend with nature with parents, to love, to listen, to dream to and to think ü     Morning 4.00am to 9.00am is the best time for work

  9. Problems and Solutions for Proper Time Management Postponement: Postponement or procrastination is mainly due to a lack of interest or pleasantness in work and the complexity of work. ü     Unpleasant tasks ü     Complex projects ü     Fear of failure ü     Lack of interest ü     Perfectionism ü     Distraction, lack of focus

  10. Tips for Successful Time Management • Doing things with concentration, dedication and commitment and not in a careless manner. • Trust others and distribute works to others • Never think about unnecessary things and never interfere in others matters • Postponement of planned events is an avoidable bad habit • Breakdown your goals into smaller task with manageable steps • Be punctual • Hurrying up is not always the best way of doing a thing faster • Don’t forget or misplace things • Use a calendar/ Get organized

  11. Imagine the luxury of having more time:-To spend with your familyTo go on that “special” vacationTo take up a new hobbyTo read that latest, popular bookOr just to relax and live a little.Yes, all of this is possible but you must use time management techniques to organize your personal and business activities.

  12. Supplementary Notes

  13. Controlling The Demands • Manage the work (use time constructively). • Improve productivity/effective-ness (spend time on results-producing activities). • Let’s look at this thing called, • “Time Management.”

  14. Common Time Management Mistakes • Failing to Keep a To-Do List • Not Setting Personal Goals • Not Prioritizing • Failing to Manage Distractions • Procrastination • Taking on too Much • Thriving on "Busy" • Multitasking • Not Taking Breaks • Ineffectively Scheduling Tasks

  15. Time/Self Management You do not manage time! • Youmanage: • Yourself, • others • and work.

  16. How to Use Time Effectively(1 of 2) Consolidate Similar Tasks. Tackle Tough Jobs First. Delegate And Develop Others. Learn To Use Idle Time. Get Control Of The Paper Flow. Avoid The Cluttered Desk Syndrome.

  17. How to Use Time Effectively(2 of 2) Get Started Immediately On Important Tasks. Reduce Meeting Time. Take Time To Plan. Learn To Say “No.” Remember That Now Is The Time To Put It All Together.

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