Grant Round 1 2015

1. Grant Round 1 2015 Drafting your application Institute for Teaching and Learning September 2014 Dr Alison Kuiper

2. Plan for today’s workshop • Introductions • Are you planning to apply or thinking about it? • Thinking about applying • Focus on EOIs and full grants • 2014 priorities and your idea if you have one • Preparing your application for submission • Process • Requirements and support

3. 2015 Rounds • Round 1 • Full Proposals and EOIs • Closes internally 14 November 2014 • Closes 28 November 2014 with the OLT • Round 2 • Full proposals from successful Round 1 EOIs • and Seed grants • Closes June 2015

4. Changes for 2015 • Increased emphasis on dissemination, implementation and transferability • Changes to full proposals • Project impact and previously completed OLT work added to the criteria • All criteria to be addressed under separate headings in the application • Funding • $5.5 million (indicative) • between $40,000 and $500,000 per Innovation and Development grant

5. Aim of grants program • To provide funding for academics and professional staff • to investigate, discover, develop and implement innovations in learning and teaching • Grants facilitate scholarship and research into learning and teaching, and promote systemic change in the sector • They play an important role in providing esteem for learning and teaching scholarship and practice

6. Does your project fit an OLT priority area? 2015 priority areas • Academic standards • Assessing equivalence of qualifications and learning outcomes • Assessment and promotion of student learning (on selected topics) • Curriculum design (on selected topics) • Employability skills • Improving institutional pathways across higher education • Improving access to and outcomes in higher education for Aboriginal and Torres Strait Islander people • The contemporary PhD • Handout

7. Making an application • Follow the steps on the ITL website • http://www.itl.usyd.edu.au/awards/oltprojects.htm • Download and get very familiar with the OLT document and resources • http://olt.gov.au/grants-and-projects/programs-and-applications • find partners • contact HoS • contact ICOs - Alison and tba in DVCE’s office • seek feedback • use the checklist – new version • submit application in plenty of time with all required docs.

8. Changes for 2015 • Increased emphasis on dissemination, implementation and transferability • Changes to full proposals • Project impact and previously completed OLT work added to the criteria • All criteria to be addressed under separate headings in the application • Funding • $5.5 million (indicative) • between $40,000 and $500,000 per Innovation and Development grant

9. Academic Resources http://www.itl.usyd.edu.au/awards/oltprojects.htm • OLT help sheet • Managing your project • Good practice reports • Good practice resources • Dissemination resources • Key features of successful applications • Successful Grant holders • Research Funding Toolkit • Advice re Industry Partners • Successful Proposals

10. Academic resources OLT and ITL resources • Make use of both • http://olt.gov.au/grants-and-projects/programs-and-applications • Seek feedback from • mentors • faculty colleagues • previously successful applicants for OTL grants • other successful grant applicants • ITL:Alison Kuiper PEI and ICO • alison.kuiper@sydney.edu.au

11. Office for Learning and Teaching (OLT) Information Session

12. An OLT representative and OLT Secondee, Ms Tilly Hinton, will guide you through the programme. • We encourage anyone planning to apply for an OLT Grant, or interested in the OLT Programmes, to attend this event. • Please register online to attend https://www.surveymonkey.com/s/oltinfo. • A confirmation including details of the venue will be sent to you after registering. • We look forward to seeing you at the Information Session!

13. What makes a good application? The OLT suggests a good application • Demonstrates a passion for improving learning and teaching • Is well grounded in literature • Displays innovative strategies and approaches • Shows a willingness to engage with emerging technologies • Matches aims and activities to deliverables and outcomes • Has well thought out dissemination strategies • Shows good cross-institutional collaboration and engagement with industry • Considers the work of past OLT projects • Considers the scope of the project beyond the home institution

14. Criteria • Project rationale and sector readiness • Project outputs (or deliverables) • Project impact • Project team and governance • Project budget • Project evaluation Handout

15. Project rationale and sector readiness • Clearly articulated outcomes and a clear argument • demonstrating how the project will address one of the program priorities • and contribute to the enhancement of learning and teaching in higher education • Assessors consider • 1 quality of application • 2 how important the project is to the sector

16. Project outputs (or deliverables) Project outputs (or deliverables) • Be realistic about proposed outputs • Sustainability of outputs – build this in

17. Project impact IMPEL model Impact Management Planning and Evaluation Ladder

18. Project team and governance • Roles and responsibilities of team members • involve them in the planning • a preliminary allocation of responsibilities among the team members is advisable • Demonstrate capacity of team to deliver • including the quality and timeliness of the project leader’s previous work • It’s important to show the project will work. • Allocate tasks and make sure people have the skills

19. Project budget • Funding between $40,00- $500,000 • Those over $350,000 are for significant national projects • Appendix 8 p41 • Project evaluation • Evaluation strategy required • Independent external evaluator required for projects over $120,000

20. Project evaluation • Clearly identify the evaluation strategy • Appropriate for scale of project • External evaluator for projects over $120,00

21. Timeline • Begin 1 August 2015 • Note complexities of inter-institutional agreements and time for ethics approvals • Be wary of surveys; are there alternative strategies which could be used for collecting data?

22. Submission issues and compliance requirements • ICO, DVCE’s Office, provides this support, notifies OLT of impending applications • Only applications that have been notified and have received university approval will be considered by the OLT • Evidence of support from your faculty is required before letter of support from the University can be provided • Partner applications also require a letter of support from the DVC(E) • Prepare your application following the 6 steps by the internal submission date: Friday 14 November • The internal closing date is firm

23. Making an application • Online form (p21) • Full proposal – 20 A4 pages (p11) • Associated appendices (p18) • Letter of endorsement • Additional letters of support • Biographies of team leader and members • If applicable, design specifications • Checklist (p26) Summary (p28)

24. Appendices Don’t ignore these! • Assessment process • Obligations associated with receiving a grant • Intellectual property • Key web links p.34 • Proforma letters of support- lead and partners • Project impact planning • Information about project team and governance • Information about project budget, funding and payment • Definitions and descriptions

25. Key things to note in making an application • 1 Value of the project • 2 Impact beyond the institution • 3 Methodology • 4 Technical requirements • The value of the project is the most important factor in determining funding. • However an application which is professional and compliant provides evidence that you are well organized • and that the grant is well planned and likely to deliver on outcomes.