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"Safety, Security, Sanitation:

"Safety, Security, Sanitation:. Mailrooms in the New Millennium". Commonwealth of Virginia SAFETY DAY. May 25, 2004 James Monroe Building Richmond VA. PRESENTED BY:. John P. Golding Superintendent of Postal & Distribution Services Northern Virginia Community College Annandale VA

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"Safety, Security, Sanitation:

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  1. "Safety, Security, Sanitation: Mailrooms in the New Millennium"

  2. Commonwealth of Virginia SAFETY DAY May 25, 2004 James Monroe Building Richmond VA

  3. PRESENTED BY: John P. Golding Superintendent of Postal & Distribution Services Northern Virginia Community College Annandale VA In Conjunction with VA. Department of Human Resources Management Office of Workers Compensation Kristie McClaren, Loss Control Specialist

  4. ACKNOWLEDGEMENTS Taylor Golding – Granddaughter - 7th Grade- DMMS Kristie McClaren – VA DHRM/WC - Loss Control Specialist Barbara R. Shufflebarger – NVCC – DHRM/WC Roger Tancreti – NVCC – Director Safety & Support Services Unites States Postal Service – BSN – Merrifield VA United States Postal Inspection Service – Arlington VA US Navy – Safety Center – Norfolk VA & Others as noted on the slides.

  5. This session will cover the "Three S's” of Mailroom & Postal Operations:

  6. Tips provided during the presentation will be useful to Small and Large Mail Operations As well as Your Personal Mail

  7. Be Mindful No one “S” is more important than the other two. They work together as a team. Remove any one of them and you have an open invitation to trouble

  8. Hi Mom, It’s KOOL! I Love You Too!

  9. SAFETYSTARTS WITH #1 SANITATION A Clean Location is usually A SAFE LOCATION

  10. SANITATION ????? I splashed Something into my eye!!!! Quick to the eye-wash station. Yea, Want to bet You’ll use it.

  11. A DIRTY / CLUTTERED OPERATIONINVITES PROBLEMS Invitation to Disease or Injury Slips, Trips & Falls Equipment Damage Lost or Mis-placed Items or Mail Employee Moral Issues

  12. RememberYour Mother is not looking over your shoulder • You spend 1/3rd of your normal work day at your place of employment • Clean up your own mess when your finished • Pick-up items and store in proper location • Dispose of trash in a proper receptacle • Use proper Gloves when cleaning

  13. It’s a fact! SANITATION LEADS TO AND ASSISTS IN SAFETY

  14. SAFETY SMALL WORD WITH A HUGE MULTI-FACIT MEANING

  15. Safety First IF YOU ARE SUSPICIOUS OF A MAILING AND ARE UNABLE TO VERIFY THE CONTENTS WITH THE ADDRESSEE OR SENDER:

  16. Safety First • DO NOT MOVE OR OPEN IT. 2. Isolate the mailing and evacuate the immediate area. 3. Do not put it in water or a confined space such as a desk drawer or filing cabinet. 4. Do not change environment around a suspect package. Example, if lights were on/off, leave them that way.

  17. Safety First 5. Do not transmit a radio or cell phone within 25 feet of any suspect package. 6. If possible, open windows in the immediate area to assist in venting potential explosive gases. 7. If you have any reason to believe a letter or package is suspicious, do not take a chance or worry about possible embarrassment if the item turns out to be innocent. 8. Instead, contact your local police department and Postal Inspector for professional assistance.

  18. BIO-HAZARD HAZ-MAT BOMBS ELECTRIAL / MECHANICIAL SLIP, TRIP & FALLS CUTS & NICKS ERGO SAFETY

  19. BIO-HAZARD • SKIN-CONTACT • ANTHRAX • PICTURE OF AN ANTHRAX SPORE

  20. ANTHRAX • Anthrax is a bacterial disease caused by Bacillus Anthracis. • Anthrax occurs in domesticated and wild animals, including goats, sheep, cattle, horses and deer, but other animals may be infected. • Anthrax is an invisible bacteria that can live in soil, water, and dead animals

  21. RICIN Ricin is a poisonous substance that can be made from the waste of processed castor beans. In the form of powder or mist, it can be deadly. • Ricin’s physical appearance is white powder. Its routes of exposure include inhalation, skin, eyes and ingestion

  22. HAZ-MAT SYMBOLS YOU HAVE SEEN THEM ON SHIPPING CARTONS

  23. HAZMAT • Identification of Hazardous Materials • Training of staff on proper procedures for identification, storage, marking, labeling, packaging and receiving of hazardous materials. • Creating an awareness of HAZMAT issues and the need to do it right the first time. • Ongoing education and awareness of what HAZMAT is. 5. The injury prevented might be your own.

  24. HAZ-MAT / MSDS We have found that the best way to reduce possible exposure is to have your purchasing staff made aware of the need to identify hazardous materials and get the proper Material Safety Data Sheets(MSDS) in the hands of your hazardous materials receiving person prior to the product arriving at your dock. This requires your purchasing staff to ask about an MSDS for any new products being ordered and the necessity for your vendor to get them to you in a timely manner.

  25. DON’T RE-INVENT THE WHEEL! HELP IS A CLICK AWAY VISIT THIS OSHA SITE http://www.osha.gov/SLTC/hazardcommunications/index.html

  26. U.S. Department of LaborOccupational Safety and Health Administration DRAFT MODEL TRAINING PROGRAM FORHAZARD COMMUNICATION TABLE OF CONTENTSOVERVIEW

  27. DRAFT MODEL TRAINING PROGRAM FORHAZARD COMMUNICATION • Why do you need a Model Training Program • What are the training requirements of the HCS • What do these information and training requirements mean? • What are some common problems encountered with training? • What is the Model Training Program, and how can it help me?

  28. GUIDANCE FOR SITE SPECIFIC TRAINING • What should I do first? • How do I identify training needs? • How do I prepare training goals and objectives? • How do I put a program together? • How do I conduct training? • How do I evaluate program effectiveness? • What do I do with the evaluation results? • Summary

  29. HAZ-MAT TRAINING TRAINING YOUR STAFF ON PROPER PROCEDURES FOR RECEIVING, IDENTIFICATION, HANDLING, PACKAGING, AND STORAGE, OF HAZARDOUS MATERIALS IS CRITICIAL

  30. HAZ-MATTRAINING One of the primary goals of training is the identification of hazardous materials Most errors occur, because an employee did not know it was hazardous to begin with Many times different quantities of the same product may or may not be regulated for shipment. A quart may not be regulated, but a gallon container might be. Try to cover all of the possible scenarios and reinforce that it’sokay—even a job requirement—to ask questions if they do not fully understand how a item is to be Safely handled

  31. HAZ-MAT ?????? SOMETHING IS WRONG HERE

  32. BOMBS Presented by The United States Postal Inspection Service

  33. WHAT ARE THE CHANCES OF MY AGENCY RECEIVING A MAIL BOMB? • The chances of your Agency receiving a mail bomb are extremely remote. • Over the last three years, postal inspectors have investigated an average of 6 mail bomb incidents per year (down from an average of 16 per year). • By comparison, the U. S. Postal Service safely delivers five hundred million letters and packages every day.

  34. Summary of mail bombs activity: 1997 199819992000 Mailed Bombs 18* 7 6 7 * Includes 12 Egyptian letter bombs Detonations 1 3 2 4 Injuries 1 3 0 2 Deaths 0 1 0 0 Hoax Devices 23 28 28 24

  35. BOMBS BY MAIL While mail bombs may seem a minimal threat, they are possible. The chances are considerably greater of receiving a telephoned bomb threat or Finding a suspicious and potentially harmful device placed at your office or on your property

  36. BOMBS PRESSURE RELEASE TIME BOMB ICE BOMB

  37. PRESSURE RELEASEBOMB WE ALL REMEMBER THE UNIBOMBER? This was the TOOL of HIS TRADE

  38. X-RAY Image VCR Tape IED

  39. TIME BOMB NOT VERY PARCTICAL BY MAIL THERE IS NO CONTROL OVER WHEN THE BOMB WILL ARRIVE

  40. External markings cannot be reliably used to verify contents, many items are designed to look harmless

  41. ICE BOMB ???? From the Chico Enterprise Record A Newspaper published in Chico CA University officials jumpy after devices explode on campus By GREG WELTER Staff Writer Wednesday, February 25, 2004

  42. ICE BOMB Dry ice packed into a pair of eight-ounce plastic cola containers exploded outside Trinity Hall on the Chico State University campus Tuesday morning. One container was shredded by a blast loud enough to be heard and felt inside campus buildings.

  43. ICE BOMB University Police Sgt. Paula Carr said Dry Ice expands when placed into a sealed container and may eventually explode with considerable force. "Making such a device is a felony," she warned. On Monday morning, a similar device had been found in downtown Oroville, and was detonated by the Butte County Sheriff's Office bomb squad.

  44. ELECTRIAL / MECHANICAL

  45. ELECTRICIAL / MECHANICAL REPORT THE HAZARD to your FACILITY MANAGEMENT DEPARTMENT & INSURE COMPLETION OF THE WORK.

  46. Slip, Trip and Fall VA DHRM/WC

  47. SLIP, TRIP & FALLS THIS IS AN INVITATION TO DESASTER

  48. Even the Pros Mess Up

  49. Slips, trips & fallsWhat’s the problem ? • It is the #1leading cause of injury • STF’srepresent 22% of all COV claims • 2001-2002 fiscal years there were 4,030 cases • Total incurred costs of these claims: $12,058,000 + VA-DHRM / WC

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