Power Point Presentations Problems and Solutions

1. PowerPoint PresentationsProblems and Solutions Managerial Communication -- Wilson -- Power Point Presentations

2. Problems and Solutions • Presentation style • Technology incompetence • Creativity overload • Artistic and stylistic rules Managerial Communication -- Wilson -- Power Point Presentations

3. Presentation Style • Face screen and not audience • Read slides • Use slides as speaking notes Managerial Communication -- Wilson -- Power Point Presentations

4. Turn Back on Audience • Audience unimportant • Focal point of room is Power Point • Speaker is subservientto Power Point Managerial Communication -- Wilson -- Power Point Presentations

5. Read Slides • Audience is stupid • Audience cannot read Managerial Communication -- Wilson -- Power Point Presentations

6. Screen As Speaker Notes • Both turn back on audience and read • Audience is both unimportant and stupid Managerial Communication -- Wilson -- Power Point Presentations

7. Presentation StyleSolutions • Power Point is an oral presentation • All oral presentation guidelines apply • Vanna White • Paraphrase • Use separate speaker note function Managerial Communication -- Wilson -- Power Point Presentations

8. Technology Incompetence • Can’t set up lap top or projector • Can’t open Power Point • Can’t advance or reverse slides • Can’t run in slide show Managerial Communication -- Wilson -- Power Point Presentations

9. Solutions to TechnologicalIncompetence • Practice before presentation • Practice in the room • Practice with the equipment Managerial Communication -- Wilson -- Power Point Presentations

10. Creativity Overload • Too Much/Many • Slides • Colors • Fonts • Transitions • Visuals • Animation, Audio, Video • Words Managerial Communication -- Wilson -- Power Point Presentations

11. Problem Audience can’t read slides or keep up Solution Eliminate slides that don’t support presentation Too Many Slides Managerial Communication -- Wilson -- Power Point Presentations

12. Problem Jarring and hard to follow Lacking consistency Solution Use one color scheme consistent Too Many Colors Managerial Communication -- Wilson -- Power Point Presentations

13. Problem Difficult to read Inconsistent Solution One font for headings One font for bullet points Too Many Fonts Managerial Communication -- Wilson -- Power Point Presentations

14. Problem Distracting Inconsistent Solution Use only 2 transitions Between slides Between main points Too Many Transitions Managerial Communication -- Wilson -- Power Point Presentations

15. Problem Distracting Inconsistent Disconcerting Solution Only one visual on a page Too Many Visuals Managerial Communication -- Wilson -- Power Point Presentations

16. Visual Placement • We read left to right • Use visual to draw eye across print Managerial Communication -- Wilson -- Power Point Presentations

17. Problem All can be very distracting Solution Use only for special effect or impact Too Much Animation, Audio, Video Managerial Communication -- Wilson -- Power Point Presentations

18. Problem Audience will ignore Distracting Solution 7 x 7 Rule Too Many Words Managerial Communication -- Wilson -- Power Point Presentations

19. Too Much of Anything • Audience will ignore crowded slides • Presentation is useless Managerial Communication -- Wilson -- Power Point Presentations

20. Solution to Too Much • Leave 60% to 70% of slide blank Managerial Communication -- Wilson -- Power Point Presentations

21. Artistic and Stylistic Rules • Make slides readable • Beware of color meaning • Follow grammar rules • Be consistent Managerial Communication -- Wilson -- Power Point Presentations

22. Artistic and Stylistic Rules • Rule One: • Slides must be readable Managerial Communication -- Wilson -- Power Point Presentations

23. Readability • Light Room • Light Background • Dark Foreground Managerial Communication -- Wilson -- Power Point Presentations

24. Readability • Dark Room • Dark background • Light foreground Managerial Communication -- Wilson -- Power Point Presentations

25. Readability • Never Use • Light on light • Dark on dark Managerial Communication -- Wilson -- Power Point Presentations

26. Readability • Avoid red and green on the same slide • 10% of population is color blind Managerial Communication -- Wilson -- Power Point Presentations

27. ReadabilityFont • Font Size • Headings 24 to 36 • Other text 18 to 24 • Source notes 14 • Nothing smaller than 14 Managerial Communication -- Wilson -- Power Point Presentations

28. ReadabilityFont • Sans Serif – Headings • Serif -- Text Managerial Communication -- Wilson -- Power Point Presentations

29. ReadabilityFont • Capitalization • Capital letters are hard to read • Only capitalize first word of bullet points Managerial Communication -- Wilson -- Power Point Presentations

30. Artistic and Stylistic Rules • Rule Two: Beware of color meaning • Choose colors complementary to meaning Managerial Communication -- Wilson -- Power Point Presentations

31. Color Meaning • Red – power, stop, debt • Orange – fire, sunset • Yellow – prostate cancer, coward • Green – money, environment • Blue – water, calm • Purple – smurfs • Pink – girls, breast cancer • Black – death, funerals • White – boring Managerial Communication -- Wilson -- Power Point Presentations

32. Color Meanings • Pre-made Slides • Choose one that reflects your meaning Managerial Communication -- Wilson -- Power Point Presentations

33. Artistic and Stylistic Rules • Rule Three: Follow grammar rules • If you don’t – • You look ignorant • It is distracting Managerial Communication -- Wilson -- Power Point Presentations

34. Follow Grammar Rules • Spell absolutely everything correctly • No exceptions Managerial Communication -- Wilson -- Power Point Presentations

35. Follow Grammar Rules • Begin bullet points with same part of speech Managerial Communication -- Wilson -- Power Point Presentations

36. Artistic and Stylistic Rules • Rule Four: Be Consistent Managerial Communication -- Wilson -- Power Point Presentations

37. Problems Solved Managerial Communication -- Wilson -- Power Point Presentations