Microsoft Word for the Mac

1. Microsoft Word for the Mac Tricia Sharkey & Nick Kozin C.A.S.E. Assistive Technology

2. Supports for Reading • Color Background • Font Color • Text Size • Copy Text into Word • Look Up/Translate • Reading View • Auto Summarize • Text to Speech

3. COLOR BACKGROUND • Select “Format tab” • Select Background • Select Color

4. Judith Sweeney reference regarding color backgrounds for reading supports • See Judith Sweeney handout- “Color and Technology: Using Color On and Off the Computer with Students with Disabilities”

5. FONT COLOR • Select “Format Tab” • Select Font • Select the desired Font Color

6. TEXT SIZE • Select “Format tab” • Select Font • Choose Font Style • Change Font Size

7. COPY TEXT into WORD • Find the desired article or text • Click on the “printable” version of the text (this is applicable if you are printing from the internet) • Copy all text by pressing “Command A” or go to “Edit Tab” and Select ALL or highlight desired text and copy “Command C” or go to “Edit Tab” and Copy text • Then paste text into word document “Command V” or go to “Edit Tab” and Paste text

8. LOOK UP/TRANSLATE The user can look up a definition or translate a word by: • Highlight desired word • Place cursor somewhere within word • Right click the mouse to bring up a menu • Choose “Look Up” for dictionary feature • Choose “Translate” to translate a word or highlighted portion of text • To close the Research task pane, click on the X in the upper right top of the task pane

9. Change READING VIEW • To change the “view” that the text is presented in turn your attention to the lower left hand corner of the screen: • The following options are available: • Normal • Outline • Page Layout • Notebook

10. AUTO SUMMARIZE • If you have text to read on your computer like an article from the internet, then you can use AutoSummarize to help pick out the most important information. 1. Select Tools tab 2. Go to Auto Summarize 3. Select Type of Summary 4. Click OK 5. A new document will open 6. The original document will still be open

11. READABILITY STATISTICS • After completing a spelling and/or grammar check, a “Readability” analysis will appear.

12. TEXT TO SPEECH (TTS) • Go to the View Tab • Select Toolbars • Select “Speech” Toolbar • A floating palette will appear • Text needs to be highlighted • Select “Speak Selection” to hear text being read

13. Supports for Writing • Creating Tables • Drag and Drop Text • Find and Replace • Customizing Tools Bars • Text to Speech

14. CREATING TABLES • Select “Table” tab • Scroll down to “Insert” • Select “Table” • Determine table size (columns and rows, etc.)

15. DRAG AND DROP TEXT • Select text to be moved • Place arrow over selected text • Left mouse click, hold and drag to desired location

16. FIND AND REPLACE • Go to the “Edit” tab • Select FIND • Follow prompts Or • Select REPLACE • Follow prompts

17. CUSTOMIZING TOOLBARS If you want to customize your toolbar to include features that you often use or feel are important to have immediate access to, you can: • Select “View” tab and scroll down to Toolbars • Select “Customize Toolbars/Menus” all the way at the bottom, follow prompts to create a customized toolbar

18. TEXT TO SPEECH (TTS) • Go to the View Tab • Select Toolbars • Select “Speech” Toolbar • A floating palette will appear • Text needs to be highlighted • Select “Speak Selection” to hear text being read * It is important to note that the TTS feature can be used to support both reading and writing

19. Supports for Study Skills Highlight Text

20. HIGHLIGHTING • Select “View” tab • Scroll down to Toolbars • Check “Formatting”