Using Technology

1. Using Technology To Enhance 4-H Record Keeping Susan Murray SW District 4-H Program Specialist

2. Forms • Download Forms from the State 4-H Website oklahoma4h.okstate.edu • Oklahoma Report Form – Revised in 2006 – no revisions for 2008 • Oklahoma 4-H Scholarship Application • Revised yearly to reflect current scholarships available • Download from website after January 1 each year

3. The Oklahoma Report Form

4. The Oklahoma Report Form

5. The Oklahoma Report Form

6. The Oklahoma Report Form • Sections I-A, II and III • Based on linked text boxes • Cannot go to second page until first page is full • When the end of the field is reached, no more information will be displayed

7. The Oklahoma Report Form Formatting Suggestions • Use tables or graphs to illustrate repetitive activities or show time spent on project work • Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate) • Use short paragraphs to show impact of an intensive program, share details of a research project or career exploration activity • Selectively use bold type and/or color for emphasis • Be sure to show work toward each of the project’s objectives in some part of the 4-H Member’s Record Book

8. The Oklahoma Report Form

9. The Oklahoma Report Form

10. The Oklahoma Report Form

11. The Oklahoma Report Form

12. The Oklahoma Report Form Creating tables in spreadsheet programs Advantages: • It is not necessary to “build” the table from scratch • The program will perform calculations (total the data) the information for you in most situations Disadvantages: • The default font is Arial 10. If the font is not changed to Times New Roman, Arial or Courier 12, the font will be too small and the book will be disqualified • The table will not automatically be sized to fit inside the text box – several adjustments may be necessary

13. The Oklahoma Report Form Columns inside the text box Create a table without lines

14. The Oklahoma Report Form

15. The Oklahoma Report Form

16. The Oklahoma Report Form

17. The Oklahoma Report Form

18. ORF/Computer Incompatibility

19. Documenting with Photos Include in 4-H Record Book • 3 pages of photos • 3-4 photos per page • High quality photos • Show member engaged in • Project Work • Project-related Leadership • Project-related Community Service • Descriptive Captions • Attractive Presentation

20. Photo Editing ProgramsFor Digital Photos • Adobe Photoshop® • Microsoft® Digital Image • Broderbund® Print Shop • Similar toolbars and options • Facilitate cropping, resizing, adjust lighting, etc. • Limitations • Hard to create pages with photos and text • Some programs are costly

21. Photo Editing - Cropping

22. Photo Editing - Resizing

23. Photo Editing - Resizing

24. Photo Editing - Resizing

25. Creating Photo Pages

26. Creating Photo Pages

27. Creating Photo Pages – Resizing/croppingphotos

28. Creating Photo Pages – Resizing/croppingphotos

29. Creating Photo Pages – Arrangingphotos

30. Creating Photo Pages – Adding Text

31. Creating Photo Pages – Writing Captions

32. Creating Photo Pages – Removing Lines from Text Boxes

33. Creating Photo PagesFilm Photos • Manually crop photos • Use 3-4 per page • Layout photos on paper • Trace around photo • Measure from edge of paper • Create text boxes on a blank page • Print a test copy • Place photos on test copy and adjust alignment as needed

34. Creating Photo PagesFilm Photos • Use high quality paper • 26# or heavier • Attach photos securely with • Rubber cement • Glue stick • Art/scrapbooking corners • Double-stick tape

35. Technology Utilize it to enhance 4-H Record Books, scrapbooks, and other records