Facilitated by David Shaw Student Activities University of Louisville

1. A Time to shareTips & Tricksfor those using Microsoft Visio as a Room Diagramming Tool – BABY STEP TWO Facilitated by David Shaw Student Activities University of Louisville

2. Session Abstract • Practitioners using Microsoft Visio as a room diagramming tool should bring your tips and tricks to share with your colleagues. The presenter will share a few tips and tricks he has learned over the last two years, but he wants to learn from you and your experiences as well. Please bring at least one tip to share with the group.

3. Training Opportunities • Microsoft Office Online – Several 40 to 50 minute short courses on how to work with shapes and linking data to diagrams. • Microsoft Visio Toolbox – This site provides downloads, training, and other resources for Visio. http://visiotoolbox.com/en-US/default.aspx

4. Quick Start Guides • CustomGuide– FREE Quick reference Guides for many Microsoft application including Visio 2007. www.customguide.com

5. Network with Colleagues • University of Michigan • University of Toledo • University of Louisville • Others?

6. E-Learning • Microsoft E-Learning – FREE for campuses who participate in the Microsoft License Agreement.

7. Creating a Room Template • Measure the dimensions of the room • Basic Layout = empty room • Begin layout with the walls • Add doors and windows • Include non-movable features

8. Things to consider… • What scale size? • How much detail? • Who will be using the drawings? • Accuracy – the smaller the room… the more important • Create a Key for symbols

9. Create the Base Room Template

10. Protect Your Templates From Unintentional Changes Go to “Edit” and then “Select All” Go to “Format” and then select “Protection” Many choices here… I usually select… “Aspect ratio” & “From deletion” Selections can always be undone!

11. Sample Room Template

12. Sample Room Dimensions

13. Sample Room Electrical

14. Sample Event Layout

15. Close-up of Layout

16. Types of Room Details (non-movable) • Microphone Jacks • Power Outlets • Data Ports • PC connections • Data Projector • Light Switches • Other ??? • Doors & Windows • Projection Screen • Dry Erase Boards • Chalk Boards • Bulletin Boards • Thermostat • Duress Alarms

17. Types of Furniture / Details (movable) • Movable Partitions • Portable Projection Screen • Pipe & Drape • Trash Cans • Lounge Furniture • Plants & Flowers • Other ?? • Chairs • Tables • Podium / Lectern • Audio / Video • Staging / Stairs • Staffing Positions • Bus Trays

18. You Can Create Table / Chair Clusters • 48” Round SICO with 6 to 4 chairs • 60” Round Palmer Snyder Woody with 10 to 6 chairs • 8’ x 30” Virco Gator with 10 to 6 chairs • 6’ x 30” Mity Lite with 10 to 6 chairs

19. Sample Event Layout

20. Let’s Create This Room On Visio - Together • Measure the dimensions of the room • Basic Layout = empty room • Begin layout with the walls • Add doors and windows • Include non-movable features

21. Types of Room Details (non-movable) • Microphone Jacks • Power Outlets • Data Ports • PC connections • Data Projector • Light Switches • Other ??? • Doors & Windows • Projection Screen • Dry Erase Boards • Chalk Boards • Bulletin Boards • Thermostat • Duress Alarms

22. Types of Furniture / Details (movable) • Movable Partitions • Portable Projection Screen • Pipe & Drape • Trash Cans • Lounge Furniture • Plants & Flowers • Other ?? • Chairs • Tables • Podium / Lectern • Audio / Video • Staging / Stairs • Staffing Positions • Bus Trays

23. Creating and Working with Shapes • Under “Shapes” • Under “Search for Shapes” • Type items you are searching for (i.e. tables, chairs) • Select and drag Item onto the desktop • You can use guide lines to create straight rows • If you create a shape with multiple parts • (i.e. tables and chairs) lock the grouping & aspect

24. Continued: Creating and Working with Shapes • Under “Shapes” • Save your favorites as My Shapes • Default location for favorites is: • “C:\Documents and Settings\username\My Documents\My Shapes”

25. Helpful Links • http://www.microsoft.com/downloads • Search …Visio 2003 Sample: 20 Sample Diagrams • While using Visio… • Search Office Online for “Event Planner” • http://www.mvps.org/visio/3rdparty.htm • This lists sites of hard to find Visio stencils, Visio templates and Visio drawings that have been found on the web • ranging from free to thousands of dollars. • http://www.microsoft.com/ • Search for… “Create an office layout” • Search for… “Create a floor plan”

26. A Time to share Tips & Tricksfor those using Microsoft Visio as a Room Diagramming Tool – BABY STEP TWO Shared by David Shaw Assistant Director for Student Activities Facilities University of Louisville djshaw01@louisville.edu Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS”