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Cataloging: Millennium Silver and Beyond. Claudia Conrad Product Manager, Cataloging ALA Annual 2004. Millennium Silver. Millennium Silver Cataloging provides the functionality formerly only in GuiCat and the character-based system*.
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Cataloging: Millennium Silver and Beyond Claudia Conrad Product Manager, Cataloging ALA Annual 2004
Millennium Silver Cataloging provides the functionality formerly only in GuiCat and the character-based system*
Authority ControlMARC SupportDiacritics & Special CharactersPower Tools
Headings Verification • Verify entire record • Verification code information • Including appropriate messages for non-MARC21 (i.e., UniMARC) records • Internationalized • Verify individual field (any indexed field, any record type) • Easy way to use heading from selected authority or bib record • Option to look at the full record from which the new heading is being taken
Headings Reports • Work interactively or print reports • Show type of record and authority record field (e.g., 4xx) on “Preceded by” & “Followed by” lines (First Time Use) • Clear entries selectively • Prompt to clear report(s) upon exiting the Headings Reports function • Create review files of records in the reports • More than one user at a time
Headings Reports Select report(s), date info & limits (as desired)
Headings Reports Resizable columns Type of record/field Selective clearing
LC Authority File on Inn-View • Ability to search Library of Congress Authority File on Inn-View (optional product) • From browse and from within headings verification process • Import authority record • Edit record before saving to local system • Ability to specify type of saved record (name, subject, etc.) • Overlay existing authority record • Update bib automatically (from within headings verification process)
INN-View Authority File Available from Browse
INN-View Authority File Available via Verification
INN-View Authority File Update, Save or Both
MARC Validation and Information • Validation errors display automatically, using “Invalid Text” color set in login’s preferences • Validation may be turned off in login’s preferences • Navigable MARC Information for all variable-length fields • MARC Information is searchable • “Correct” function to put valid tagging in record
MARC Validation Tags, indicators, subfields
MARC Leader • Store MARC Leader on Bibliographic, Authority and Holdings records • Edit as a special field: Record status, Type of record, Encoding level, etc. (Millennium only) • Certain elements protected from editing: Record length, Base address, Entry map, etc. • Eliminate the requirement to append leader bytes to 008 field • Search on Leader values in Create Lists • Existing records: Leader will be constructed when needed, saved with your changes • Loaded records will retain leader
MARC Leader Standard 008
Holdings Records for Monographic Material • Ability to add, change and delete holdings records for monographic material (“c” records) • Items linked to both bib and holdings records • Improved look-up hierarchy for call numbers and locations (with or without holdings record) • WebOPAC will show holdings records in the attached records box, which will be linked to a display of attached items • Holdings records will be optional (by system and by record)
Why use Holdings Records for Monographic Material? • Desire to use the MARC21 format to its fullest, including the MFHD (MARC Format for Holdings Data) • Display advantages in the WebOPAC • Improved organization of multiple item records on a single bib record • Multipart item holdings (e.g., encyclopedias) • Multiple locations with multiple items
Monographic Material • Holdings record: Leader/06 Type of record • u - Unknown • v - Multipart item holdings • x - Single-part item holdings • y - Serial item holdings
Basic MARC tags • 852: Location, call number • 876: Items (Basic bibliographic unit) • 877: Items (Supplementary Material) • 878: Items (Indexes) Optionally • 85X/86X pairs: Summary holdings statement
Holdings Record, Monograph Item information
Holdings Records in WebOPAC Click through to items
Input and Storage • Insert special characters & diacritics via a pop-up character map window • Character map organizes characters by MARC21 Character Set and each Unicode category • Option to store data in Unicode
Chinese Romanization • Automatic creation of 880 fields or additional corresponding subfields (Chinese MARC) on Chinese language bibliographic records • Removal of Romanization data • Paired display
Romanization options: Create 880s Delete 880s Flip 880s Show paired display
Millennium Template Maintenance • Add, change and delete new record templates (authorized users) via Admin Settings • Ability to store variable-length fields values in templates • Accounting/Serial unit-aware: fund & vendor defaults OK • Copy a template • Save record as a template • Character-based templates will be copied for Millennium modules during upgrade to Silver • Limit on number of templates has been removed • Import GuiCat templates
Fixed-field prompts Fixed-field defaults Variable-field prompts Variable-field defaults Millennium Templates
Z39.50 Power Tools • Broadcast searches: Show the source of each record on browse displays and when viewing an individual record • Allow user to see the fields that the load table would strip out (user definable color) • Overlay existing record • View existing record before overlay • Update OCLC holdings via z39.50 • Duplicate checking of records • Authority records • Display type (author, subject or title), can change when saving • Display thesaurus (008/11) of subject
Z39.50 Broadcast Record source in browse and in title bar
Z39.50 Record source in browse and in title bar Shows fields not in load table
Z39.50 Overlay Options • Three methods possible • Select from a list of open bibs (when in multi-window mode) • Automatic overlay based on load table match point • Browse to find record to be overlaid • View record about to be overlaid before saving and making final
Data Exchange • Millennium equivalent to the Read/Write MARC records functionality from the character-based system • FTP, preprocessing, loading all types of records • View MARC files and error logs • Millennium “menus” based on those used in the character-based system on your server • Browse for file on client workstation (without it being set up as an FTP server) • Create review files of loaded records • Related function: Export individual records to a file on the client workstation