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USING FUNDS SUCCESSFULLY

USING FUNDS SUCCESSFULLY. George Godfrey MA/SERD/CSREES/USDA SERD Project Directors’ Conference New Orleans, LA April 1, 2005. Notification of Award!. On Schedule? Read Award Notice Notify Partners Objectives Budget Time Line Report Deadlines Start Time Line. . . . Reports.

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USING FUNDS SUCCESSFULLY

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  1. USING FUNDS SUCCESSFULLY George Godfrey MA/SERD/CSREES/USDA SERD Project Directors’ Conference New Orleans, LA April 1, 2005

  2. Notification of Award! On Schedule? • Read Award Notice • Notify Partners • Objectives • Budget • Time Line • Report Deadlines • Start Time Line . . . Reports

  3. Notification of Award! Delayed Start? Read Award Notice – Money on Hold Examples of Delays: Budget, Overdue Rpt Objectives and Budget Time Line - Reset? Report Deadlines Start Project . . . Reports Time Line

  4. Getting Organized BUDGET OBJECTIVES BENCH MARKS ACTIVITIES REPORTS PERSONNEL . . . Reports Time Line

  5. Project Period • 1-5 Years • Bench Marks • Work Toward Objectives • Activities Obligations • Draw Downs $$$$ $$$$ Remember > 10 % and 5-year rules

  6. Objectives & Budget Alignment Objectives Budget 1 2 x End $0.00 . . . Reports Time Line

  7. Changing Scenarios Scope or Objectives Key Personnel Project Leadership All of the above * . . . Reports Time Line * Refer to Terms and Conditions “B” : http://www.csrees.usda.gov/business/awardterms.htm

  8. Changes May Lead To . . . • No-Cost Extension (NCE)? - Request 30 Days Before End Date Original End Date NCE . . . Reports Original Time Line New End Date . . . Reports Adjusted Time Line

  9. Project Adjustments (cont.) Prior Approval Required: • Budget Change (> 10% Budget Rule) • Change in Scope or Objectives • Change in Key Personnel • Absence/Change in Project Leadership • No-Cost Extension • http://www.csrees.usda.gov/business/awardterms.htm

  10. Project Communication PARTNER ADM & GRANT OFFICES PD CSREES FUNDS MGMT CSREES PROGRAM CSREES AWARDS

  11. TECHNICAL IMPACTWRITING Saleia Afele-Faamuli MA/SERD/CSREES/USDA SERD Project Directors’ Conference New Orleans, LA April 1, 2005

  12. REPORTS ANNUAL FINAL FINANCIAL

  13. WHY REPORT? IT’S REQUIRED

  14. Tax Payers Congress Stakeholders Fed/State/Local Officials Grants University Community Industry Representatives YOU! FOR WHOM?Our CONSTITUENTS

  15. HOW? IMPACT STATEMENTS!

  16. WHAT is an IMPACT STATEMENT?Brief description of differences made on health, social, environmental, economic, etc. • Quantifiable/Qualitative Differences ….Target Audience and Public • Your accomplishments and payoff to society

  17. Impact is NOT Simply • A Description of the Program • # Meetings Held During Life of Project • # Experiments • # Students Enrolled in a Class

  18. 3 Components of an Impact Statement • What is the Issue? • What’s been done? • So What? What difference did it make?

  19. What is the Issue? A Descriptive Problem Statement: What? Why? How? Where? When?

  20. What’s Been Done?Plan of Action ACTION/ACTIVITIES RE THE ISSUE Examples: • # People Reached • # Meetings Held • # Experiments Completed • # Students Enrolled in a Class

  21. SO WHAT?What DIFFERENCE did it make?IMPACTS!

  22. What Makes a Good Impact Statement? • Clear/easy to Read Illustration of How Project Changed/Improved Lives of Clientele • Benefits to Clientele/Public E.g. Financial Savings/Better Mgmt of Resources/Improved Health • Investment Benefits • Unique Situation

  23. EXAMPLE 1:What is the Issue? CSREES expectations for funded projects • Annual, clear updates • Final Reports and IMPACTS must be clearly communicated for the benefit of: Program Recipients Public Congress

  24. What has been Done? The 2005 Project Directors’ Conference was designed for program recipients and eligible institutions. Conference attracted ~250 participants and ~80 posters presentations.

  25. What has been Done? (Cont.) Project Directors’ Conference goals: • Better interpret grant RFA • Enhance grant expectations/fiscal mgmt. • Understand effective project impact writing • Build network of initiatives • Build partnerships for integrated proposal opportunities • Have exposure to innovative ideas.

  26. So What?What Difference Did It Make? Claims of the 2005 Project Directors’ Conference Participants: • Have better understanding of a grant RFA, expectations, reports/fiscal mgmt. • Formed new partnerships/collaborations. • Adopted new ideas from other innovative projects. • Ready to develop at least 1 innovative and competitive proposal.

  27. National Impact Database • Searchable impact database is open to the public • View impact reports at: http://impact.csrees.usda.gov/impact

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