State Fiscal Stabilization Fund Phase I Post Secondary

1. State Fiscal Stabilization FundPhase I Post Secondary Project Manager: Arthur Kenjora IT Programs and Projects Dept.  Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ 85007 Office: 602.542.3012 E-Mail: Arthur.Kenjora@azed.gov ADE Information Technology Division

2. Why are we doing this?For the Students! Results Data …Get the right data, the right way, right away …increased student learning and improved outcomes Continuous Improvement Cycle Action Plan …improve systems, programs, and classroom instruction …use research and shared experience to apply data to real world problems ADE Information Technology Division

3. Why are we doing this?For the Education Providers To develop a K-12 to Post Secondary student linkage will help you • Anticipate student needs for proactive servicing • Enable targeted student readiness programs based on demographics of incoming post secondary students • Increase opportunity for discussion between Post Secondary and K-12 regarding students in transition ADE Information Technology Division

4. Community Colleges & Universities Maricopa Community Colleges Yavapai College Northland Pioneer College Pima Community College Mohave Community College Arizona Western College  Cochise College Coconino Community College Central Arizona College               Eastern Arizona College Diné College       ADE Information Technology Division

5. SFSF Phase I Grant Customers AGGREGATE Purpose of the State Fiscal Stabilization Fund for Post Secondary is to establish a linkage between student growth and post secondary enrollment for educators and state professionals SCOPE SPECIFIC AUDIENCE ADE Information Technology Division

6. Collaboration ADE Information Technology Division

7. SFSF PS Grant Requirements • Receive & store the following data: • B1-4: The capacity to communicate with higher education data systems  is included in the State's statewide longitudinal system • B1-10: Student -level college readiness test scores are included in the State's statewide longitudinal system • B1-11: Information regarding the extent to which student transition successfully from secondary school to post secondary education, including whether students enroll in remedial coursework are included in the State's statewide longitudinal system • B1-12:Other information determined necessary by business rules to address alignment and adequate preparation for post secondary education  are included in the State's statewide longitudinal system • C11: Of the student who graduate from high school consistent with 34 CFR 200.19(b)(1)(i),the number and percentages who enroll in an Institution of Higher Education (IHE) (as defined in section 101(a) of the Higher Education Act of 1965, as amended (HEA)) within 16 months of receiving a regular high school diploma • C12: Of the student who graduate from high school consistent with 34 CFR 200.19(b)(1)(i), who enroll in the State within 16 months of receiving a regular high school diploma, the number and percentage who complete at least one year's worth of college credit (applicable to a degree) within two years of enrollment in the IHE • D1-1: Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 22 Community Colleges and 3 Arizona State Universities. • D1-2: ACT scores from ACT. ADE Information Technology Division

8. Data Requirements Breakdown B1-10 B1-11 B1-12 C11 C12 D1-1 D1-2 ADE Information Technology Division

9. How? Customer Service LevelAgreement Data, Source, and Business Rules Integration Data Transfer Process Data Security and Privacy (i.e. FERPA) ADE Information Technology Division

10. ADE Data Warehouse Student Data Elements for Linkage • Last Name • First Name • Middle Name (optional) • Birth Date • Gender • Ethnicity (optional) • SSN (optional, but obtaining as hidden field will help identify ‘uniqueness’ of students) ADE Information Technology Division

11. ASSIST Data Elements Supporting SFSF Requirements – Decision? Community Colleges • Student Data • Enrollment • Degree • Open Enrollment Universities • Student Data • Enrollment • Degree ADE Information Technology Division

12. Data Source! OPTION #2 OPTION #1 Option #1:  Each Community College will provide data independently based on system capabilities. Option #2:  ADE will utilize ASSIST (http://www.asu.edu/assist/) system to extract SFSF required data elements.  • Current review shows us 100% of data elements required are available.  11 Community Colleges 10 Maricopa County Community Colleges 3 Universities Maricopa County & Regional Community Colleges Arizona State Universities Preferred Data Warehouse ADE Information Technology Division

13. Phase I Validation • Identify Community College Business Long-Term Strategic Vision & ADE Collaboration Opportunities • Core Metrics Identification in Support of Business Strategy • Project Initiation • Go/No-Go Decision SFSF Strategic Vision • SFSF Phase II Justification • SFSF Phase II • Kick-off April 4th – Sept 30th Post Sept. 30th TBD ADE Information Technology Division

14. Thank You!, Project Manager: Arthur Kenjora IT Programs and Projects Dept.  Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ 85007 Office: 602.542.3012 E-Mail: Arthur.Kenjora@azed.gov ADE Information Technology Division