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Responsible touring? Best practice for managing sports tours.

Responsible touring? Best practice for managing sports tours. Introduction: Sports Touring Culture:. Sports Tours vs. Sports Festivals. Background & perspectives. Differing approaches to organisation. Choosing a Tour Operator- What to check for?.

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Responsible touring? Best practice for managing sports tours.

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  1. Responsible touring? Best practice for managing sports tours.

  2. Introduction: Sports Touring Culture: • Sports Tours vs. Sports Festivals. • Background & perspectives. • Differing approaches to organisation.

  3. Choosing a Tour Operator- What to checkfor? • Financial protection, e.g. ABTA and ATOL. • Combined Employers/Public Liability Insurance • Relevant Experience/Appropriate Services • Safety Management System (SMS) • Provision of Travel Insurance • Endorsing & Promoting the Principles of 'Responsible Touring'

  4. What is TourWatch? • What is ‘Responsible Touring’? • What do we do? • How will TourWatch hold groups responsible? 

  5. The fundamentals of ‘Responsible Touring’:• It's tempting, but don't overdo the drink just because you're away having fun. Know your limit and stay in control. If one of your team-mates has overdone it- look after them, do not leave them alone, especially if they become unwell. • Do not use, purchase or sell any drugs on tour. • Respect your accommodation and the people who have to work there. Don’t cause deliberate damage or vandalise your room or communal areas. If you break or damage something by accident- just pay for it and say sorry! • On vehicles, use seatbelts where provided, do not stand up and walk around unnecessarily and don’t do anything to distract the driver. • Don’t physically or verbally assault anyone or deliberately seek confrontation. • Respect the rules/code of your sport, play safely and obey the officials • Remember to observe local laws & customs on decency/partial nudity when you choose your fancy dress. • Don't use the excuse of "we're on a sports tour" to justify the acceptability of unacceptable behaviour and damage. • Do not, under any circumstances, use body paint for your costumes.

  6. A CASE STUDY: RESPONSIBLE TOURING

  7. Sports Tours - The Culture?

  8. History… Pre – 2005 • Clubs did own thing, Union did not know what went on, what happened etc… • Carried Club/ University name with them. 2005!!! Post – 2005 • 2006: ‘Sportsparty’ Lloret De Mar = 180 People. • 2007: ‘Sportsparty’ Lloret De Mar = 350 People. • 2008: ‘Festival Italia’ Rimini = 310 People.

  9. 2009… • Travelled FULL CIRCLE • ‘SALOUFEST’ • Most Successful TOUR to date 480 Students!!!

  10. SALOU – 2005 • 6 x Clubs – 1st time No. teams gone on same Tour. • 140+ Students. • 2 x Union Staff. • Tour Company = Poor! • Damaging Furniture/ Property! • Anti-Social Behaviour! • Fighting/ Violence!

  11. FALL-OUT POST SALOU 2005! • ASSESS FUTURE OF CLUBS & TOURING? • NEED FOR CHANGE IN CULTURE, ATTITUDE & APPROACH. • DECISION TAKEN FOR UNION TO ORGANISE FUTURE EASTER TOURS. • IMPLEMENT MGMT SYSTEMS FOR FUTURE TOURS. • ACCOUNTABILITY!

  12. HOW? • CLUBS NOT ALLOWED TO PLAN/ ARRANGE ANY TOUR WITHOUT PERMISSION OF AU. • CLUBS INDIRECTLY FORCED TO EMBRACE ‘SINGLE AU TOUR’ CONCEPT FOR EASTER TOUR. • IMPLEMENT SYSTEMS & PROCEDURES. • LEVIED PENALTIES - ‘CONDUCT & BEHAVIOUR POLICY’!!! • AU MORE HANDS-ON. • ‘BOOTS ON THE GROUND!’.

  13. WHAT? • RUNNING CENTRALISED TOURS FOR 4 YEARS. • IDENTIFIED TOUR COMPANIES WANTED TO WORK WITH – 1 AU POINT OF CONTACT. • AU-EXEC COMMITTEE ROLE - TOUR. • TOUR COMMITTEE (IND. CLUB TOUR SECS). • CENTRALISED BOOKING, PAYMENT, DELIVERY. • TOUR POLICIES & PROCEDURES.

  14. Pre-Tour? • VP SPORTS = TOUR LEADER. • STARTS – 1st WEEK OF TERM. • FORTNIGHTLY TOUR COMMITTEE MTGS – CHAIRED BY AU-EXEC TOUR REP/ AU STAFF. • WEBSITE/ FACEBOOK GROUPS. • PRE-TOUR SAFETY BRIEFING FOR TOUR SECS. • CLUBS HOLD OWN PRE-TOUR MEETINGS. • CENTRALISED TOUR SHIRTS THEME.

  15. 0n-Tour? • VP-SPORTS = FIRST POINT OF CONTACT. • UNION TOUR GUIDE FOR EACH PERSON. • DAILY TOUR COMMITTEE MEETINGS/ UPDATES. • WHOLE TOUR GROUP SOCIALS/ DRESS-UPS. • OWN UNION TOUR STAFF ON DUTY. • ORGANISED SOCIALS. • UK CONTACT (24HRS). • TOUR DUTY MOBILE (24HRS).

  16. Post-Tour? • TOUR WASH-UP. • AU SUPPORT FOR INSURANCE CLAIMS Etc. • FEEDBACK. • TOUR VIDEO/ POST TOUR PARTY. • NEW FOR 2010 = TOUR RE-UNION! • START PLANNING FOR NEXT YEAR.

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