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CAD/RMS/JMS REPLACEMENT PROJECT

CAD/RMS/JMS REPLACEMENT PROJECT. PRE-PROPOSAL CONFERENCE. Harvey Lewis, ITD Director. CAD/RMS Replacement Project. Replacing the Sheriff’s CORE computer systems. Will impact the way the Agency does business for the next 10-15 years. CAD/RMS Replacement Project Touches Everyone. Objectives.

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CAD/RMS/JMS REPLACEMENT PROJECT

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  1. CAD/RMS/JMS REPLACEMENT PROJECT PRE-PROPOSAL CONFERENCE Harvey Lewis, ITD Director

  2. CAD/RMS Replacement Project Replacing the Sheriff’s CORE computer systems. Will impact the way the Agency does business for the next 10-15 years.

  3. CAD/RMS Replacement Project Touches Everyone

  4. Objectives • Streamlining of electronic data collection and document review • Reduction of multiple systems and databases • Tighter integration of key systems • Improved crime analysis using integrated databases, modern data mining tools and mapping functions

  5. Objectives • Modernization of the existing systems architecture to minimize support and development costs • Customization of the new systems through a high degree of system configuration • A high level of system availability and rapid recovery from a critical event

  6. CAD/RMS Replacement ProjectCORE APPLICATIONS • Computer Aided Dispatch (CAD) • Records Management System (RMS) Case Management Pawn • Mobile Computing (MOB) • Field Based Reporting (AFR) • Jail Management (JMS) Grievances • Warrants

  7. CAD/RMS Replacement ProjectCORE APPLICATIONS • Motorola Printrak CAD • WinGS (RMS) • Case Management (In house) • Motorola PMDC • DORS/DORS Supervisor (In house) • WinGS (JMS) • JGIM (In house) • WinGS (Warrants)

  8. CAD/RMS Replacement ProjectOPTIONAL APPLICATIONS • Civil • Gangs • Career Criminal • Youth Tracking System • Crime Scene • Property & Evidence • Traffic Citations • Crash Reports

  9. CAD/RMS Replacement ProjectAPPLICATIONS not included • ProQA • Emergin • Power 911 • Maestro • AirMobile • Crime Intel • IA Pro • Mug Shot • AFIS • Laserfiche

  10. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative • Proposal Response Forms • Functional Specifications • Price Proposal • Additional Contract Terms

  11. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative & Proposal Response Forms 1. Introduction & Contractor Information 2. Background and Functional Requirements 3. Hardware and Network Requirements 4. Service and Maintenance Requirements 5. Performance Requirements 6. Implementation Requirements 7. Contract Requirements 8. Price Requirements

  12. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 1. Introduction & Contractor Information 1.1 Collier County Background 1.2 Project Intent 1.3 RFP Outline 1.4 Proposal Process Instructions 1.5 Definitive List of Proposal Contents 1.6 Evaluation & Award Process 1.7 Initial Evaluation Criteria 1.8 Final Evaluation Criteria

  13. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 2. Background and Functional Requirements 2.1 Introduction 2.2 Agency Background and Sizing 2.3 Systems Background Major Facilities & Networks 2.4 Future Direction 2.5 Functional Requirements

  14. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 3. Hardware and Network Requirements 3.1 Introduction 3.2 Architecture 3.3 Server Hardware Operating System and Related Software Fault-Tolerant Requirement Capacity Upgrades and Expansion Concurrent Operation Server Functionality System Backup Power and A/C Requirements Environmental

  15. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 4. Service and Maintenance Requirements General Maintenance Provisions System Warranty

  16. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 5. Performance Requirements System Acceptance Acceptance Testing Reliability Testing Ongoing System Performance System Response Times Computer System Availability

  17. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative 6. Implementation Requirements General Implementation Requirements Project Management Site Planning Phase-In Requirements CAD/MOB RMS/AFR JMS Training Implementation Plan Business Process Analysis and Re-engineering

  18. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative • Proposal Response Forms • Functional Specifications • Price Proposal • Additional Contract Terms

  19. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative & Proposal Response Forms 1. Introduction & Contractor Information 2. Background and Functional Requirements 3. Hardware and Network Requirements 4. Service and Maintenance Requirements 5. Performance Requirements 6. Implementation Requirements 7. Contract Requirements 8. Price Requirements

  20. Use the table below to acknowledge your review and acceptance of the sections of the RFP. If an explanation is required, it can be entered in Additional Requirements and Information in this section.

  21. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Narrative • Proposal Response Forms • Functional Specifications • Price Proposal • Additional Contract Terms

  22. CAD/RMS/JMS Replacement Project REQUEST FOR PROPOSALS (RFP) • Functional Specifications 1. Overall System 2. Computer Aided Dispatch (CAD) 3. Mobile & Automated Field Reporting (MOB/AFR) 4. Records Management System (RMS) 5. Jail Management System (JMS) 6. Civil and Warrants 7. Interfaces

  23. CAD/RMS/JMS Replacement Project RFP SUBMISSIONS & EVALUATION • Proposal Response Forms • Functional Specifications • Price Proposal

  24. CAD/RMS/JMS Replacement Project RFP EVALUATION -- Initial Scoring • Proposal Response Forms 1. Background & Experience 5 2. Functional Requirements 42 3. Hardware and Network Requirements 4 4. Service and Maintenance Requirements 4 5. Performance Requirements 3 6. Implementation Requirements 4 7. Contract Requirements 3 8. Price Requirements 10 (20) TOTAL 75 (85)

  25. CAD/RMS/JMS Replacement Project RFP EVALUATION -- Final Scoring Vendor Demonstration 10 References 5 Price 10 (0) TOTAL 25 (15)

  26. CAD/RMS/JMS Replacement Timeline Vendor Selection/Contract Award • RFP Issued May 8, 2008 • Vendors Submit Questions May 30 • Pre-Proposal Conference June 6 • RFP’s Due June 27 • RFP Evaluations June 30 – August 8

  27. Vendor Selection/Contract Award (cont’d) • Vendor Presentations September 2 – October 10 • Best-and-Final Offers October 17 • BAFO Evaluations October 20 – October 31 • Award Announcement November 7 • Contract Negotiation November 17 – December 5

  28. CAD/RMS Replacement Timeline Implementation January 2009 – January 2011

  29. Questions? CAD/RMS REPLACEMENT PROJECT Harvey Lewis, ITD Director

  30. CAD/RMS/JMS Replacement Project RFP EVALUATION • Evaluation Committee – Capt./Dir./Cmdr. Communications Records Corrections Patrol CID ITD

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