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Gmail

Gmail. Email General Use / Filtering / Organization. Sorting = Search Flagging = Starring / Dating / To-Do “tasks” Default Email Views Labels / Color Coding / Filters “rules” Contacts / Creating Groups. Sorting = Search. Search by File Attachments. Sorting = Search. Search by Person From.

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Gmail

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  1. Gmail

  2. Email General Use / Filtering / Organization • Sorting = Search • Flagging = Starring / Dating / To-Do “tasks” • Default Email Views • Labels / Color Coding / Filters “rules” • Contacts / Creating Groups

  3. Sorting = Search Search by File Attachments

  4. Sorting = Search Search by Person From Search by Person

  5. Sorting = Search Search by Label

  6. Sorting = Search Search by Star “Flagged”

  7. Sorting = Search Search by Date / From / Content / Read / Unread /Etc.

  8. Flagging = Starring / Dating / To-Do “Tasks” Can utilize multiple stars or flags. If you want to set a To-Do “Task” or Follow Up Event use the “More” tab.

  9. Flagging = Staring / Dating / To-Do “Tasks” Creating an Event opens the calendar to utilize the calendar settings. Note: We will talk more about calendar event creation in a bit.

  10. Flagging = Staring / Dating / To-Do “Tasks” Adding a Task opens the task list dialog box. Dates can be set or task can be moved to other lists.

  11. Flagging = Staring / Dating / To-Do “Tasks” Adding a date to a task in your task list adds it to the calendar. Tasks always point to original email in case it is needed. Note: Task lists can be printed.

  12. Default Views Threaded Messages or Classic Views

  13. Default Views Unread First or Classic View

  14. Labels / Color Coding / Filters “Rules” Labels and Filters make email easy to find and interpret importance.

  15. Labels / Color Coding / Filters “Rules” You can apply labels to individual email or setup filters to automate it. Set Criteria

  16. Labels / Color Coding / Filters “Rules” You can apply labels to individual email or setup filters to automate it. Set Criteria Set Action

  17. Labels / Color Coding / Filters “Rules” You can change the colors of the filters at any time with ease. Preset color schemes. Custom Color Schemes

  18. Labels / Color Coding / Filters “Rules” Multiple labels can be added to a single email. All labels show with the according emails.

  19. Other Email Features Out of Office Replies Message Send Undo – “Message Recall” Note: You can set from 5 seconds to 30 seconds on this.

  20. Other Email Features Reply All Muting This is for those messages that everyone keeps replying all to.

  21. Other Email Features Mark as Spam Return Receipt Request

  22. Other Email Features +code to the email address for filtering greg_smith+demo@roundrockisd.org

  23. Other Email Features Add to calendar from email interpretation Next page for result

  24. Other Email Features Add to calendar from email interpretation Calendar is auto populated with title, date and time.

  25. Other Email Features Your email can suggest other contacts based on previous email contacts.

  26. Other Email Features Your email can remind you that you forgot an attachment.

  27. Contacts / Creating Groups You have access to the entire district email list. Start typing the name and it brings up Personal and district accounts including Groups. Groups can be created from this list.

  28. Questions Ask away

  29. Multiple Device Support and Look • Mobile • Clients • Web Browser • Desktop / Laptop

  30. Mobile Support and Look Mobile Clients: (email and calendar) * Apple – uses its email / calendar client * Android – uses its email / calendar client or other preferred client. * Blackberry – uses its email / calendar client or install the actual gmail for Blackbery app. * Windows Phone – uses its email / calendar client Note: No extra applications to install on any device.

  31. Mobile Support and Look Mobile Web: (email and calendar) * Apple – utilizes Google’s mobile email / calendar site * Android – utilizes Google’s mobile email / calendar site * Blackberry – utilizes Google’s mobile email / calendar site * Windows Phone – utilizes Google’s mobile email / calendar site Note: The mobile site is the same on all 4 device types

  32. Desktop Support and Look Desktop / Laptop (email and calendar) * Internet Explorer – Mac, Windows, Linux * FireFox – Mac, Windows, Linux * Chrome – Mac, Windows, Linux * Safari – Mac, Windows * Opera – Mac, Windows, Linux Note: Looks the same in every desktop browser

  33. Questions Ask away

  34. Reduced Workload • Review above features • Delegation features • Calendar features

  35. Reduced Workload Review above features • * Email Organization • Filters • Labels • Search • * Sending to Calendar or To-Do “Tasks” lists directly from email with the email attached for reference. • * Flagging using multiple symbols • * Mobile flexibility

  36. Delegation Granting Access to email

  37. Delegation Granting Access to email When delegate is logged in he can switch accounts to see the delegated account. Delegate can select from any account he has access to. Note: It opens in a new window, so delegate doesn’t get closed out of his/her email.

  38. Delegation Granting Access to email When delegate is logged in he can switch accounts to see the delegated account. Delegate can select from any account he has access to. Note: It opens in a new window, so delegate doesn’t get closed out of his/her email.

  39. Delegation Granting Access to email You can easily delete any delegate from access to your account. Notes: * Delegates can not access your password nor change it. * Delegates can setup filters for you. * Google keeps email and calendar delegation separate.

  40. Delegation Granting Access to calendars You can grant different levels of access to your calendar for each delegate. You can share your calendar publicly or just in publicly within RRISD. Note: Calendars shared publicly can not be edited by the public. (view only)

  41. Delegation Multiple User Inboxes (Groups) * Members can receive and send emails on behalf of the group. * Members can see when a message has been replied to and what the reply was. * This can be done from an individual’s email or from a group page. * Groups are not limited to a number of users. * Groups can also be used as newsletters or as messaging systems. * This video goes into more detail. http://goo.gl/pWQCu An alternative is: One email account that has been delegated. Delegated accounts are limited to 10 delegates.

  42. Calendar Calendar Views You are able to set your default view.

  43. Calendar Calendar Day View

  44. Calendar Calendar Week View

  45. Calendar Calendar Month View

  46. Calendar Calendar 7 Day View Note: 7 Day view is different than week view. 7 Day is from current day to 7th day.

  47. Calendar Calendar Agenda View

  48. Groups / Sharing Calendars Overlaying Calendars to see busy / free time of others.

  49. Groups / Sharing Calendars Find a time feature This check is crossing 4 calendars of attendees.

  50. Groups / Sharing Calendars Send invitations directly from email Opens cross check to determine that all recipients are free.

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