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UCSF HR: Human Resources and Academic Systems report to CBT

UCSF HR: Human Resources and Academic Systems report to CBT. June 8, 2012. Update. Project Updates Academic Personnel (AP) Recruit HR Service Request System (SRS) UCPath. Academic Personnel (AP) Recruit. Delivers a single application that supports multiple campus-branded recruit sites

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UCSF HR: Human Resources and Academic Systems report to CBT

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  1. UCSF HR: Human Resources and Academic Systems report to CBT June 8, 2012

  2. Update • Project Updates • Academic Personnel (AP) Recruit • HR Service Request System (SRS) • UCPath

  3. Academic Personnel (AP) Recruit • Delivers a single application that supports multiple campus-branded recruit sites • Hosted, developed, and maintained by UC Irvine • Enables a standard, confidential online faculty recruitment process, including automation of the application and search committee review activities • Generates point-in-time reports on the diversity of the applicant pool as compared to national availability pools from similar disciplines • Governance: UCSF Steering Committee for Academic Affairs Information Systems Initiatives (SCAAISI) • Oversight for AP Recruit and Advance • Key milestones/timing • June 30 – AP Recruit installed at UCSF • July – Build/test interfaces • August – Train departments and service providers • September – Roll out to campus

  4. HR Service Request System (SRS) • Designed, developed and delivered SRS – a service request initiation and tracking tool – in January, 2012 • Conducted rolling implementation as the five service centers went live (January through May) • Post go live, we are gathering feedback and analyzing our experience with the tool • Will assess any required changes/enhancements to assure on-going improvement • Approved enhancements will be programmed beginning June/July • Long-term disposition pending scope of UCPath case management tool

  5. UCPath Overview • Mandatory participation by all campuses • UCSF is targeting the third (final) wave – Oct 2014 • Timeline may shift for Wave 1, which will impact subsequent waves • UCPath finalization of Waves 2 and 3 still in progress • Replaces the current payroll/personnel system (PPS) and introduces a new Human Resource Information System (PeopleSoft) • Migrates all payroll related transactional* work, majority of benefits administration and some human resources transactional work (TBD) to a system-wide shared services center at Riverside • Details around processes/handoffs still being worked out • UCPath service center’s principle liaisons are the local campus service centers across UC * Excluding fund distribution changes

  6. UCPath Systems Scope: Current Status • Scope • Payroll (PPS replacement) • Benefits Administration • HR/Personnel Management ("Workforce Administration”) • Case Management • Knowledge Management • Data repository/data warehousing • Update mechanism of payroll activity to GL to capture labor/fund distribution • Generic and tailored interfaces (over 100) to key systems including Effort Reporting, Timekeeping, Financial Systems, Academic Personnel Systems, etc. • Specific scope details still being designed • Anticipate gaps in such areas as staff recruitment, appointment/fund change calculations, and GL integration

  7. UCSF Engagement with UCPath To Date • UCPath led by UCOP PMO • UCSF representatives are serving on these UCPath Groups • Executive Steering Committee (Strickland) • Management Group (Odato) • UCPath Center Interim Advisory Board (Leathers) • Practices Board (Odato, Leathers) • Functional Design Teams (various) • Conference Room Pilots (various) • Input to Technical Documents (various) • The UCSF Working Group for UCPath comprised of representatives from above teams; meets monthly to identify and triage key issues coming out of UC Path • UCSF Ad hoc Executive Group led by Plotts and Strickland monitor status and executive level issues needing triage

  8. UCPath Next Steps for UCSF • Continue to monitor/provide input • Once wave implementation dates are more final, gear up for implementation • Anticipate a 16-18 month effort • Will include project funding requirements as part of business systems strategic planning • Form UCSF work/implementation teams to complete fit/gap and readiness activities • Form Executive Committee for strategic oversight

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