Project Closure – Finally…

1. Project Closure – Finally…

2. What is project closure? One Good Thief is Worth Ten Good Scholars… • Project Closure Phase is the last phase of the Project Life Cycle. The commencement of the Project Closure Phase is determined by the completion of all Project Objectives and acceptance of the end product by the customer

3. What is project closure? Project closure ensure that: 1. Outcomes match the stated goals of the project. 2. Guy is happy with the results. 3. Critical knowledge is captured. 4. The team feels a sense of completion. 5. Project resources are released for new projects. The Project Manager shall complete this procedure.

4. Before going to production… • Conduct Readiness meeting • Make sure all content/ DB/ Scope is in • Task assignment for “upload period” • Go over “upload” check list make sure we are all synched. • Close or complete remaining tasks in the project schedule. • Make sure all relevant documents are updated • Make sure all specified versions bugs are either closed or moved to the next project. • Prepare a plan for handling ongoing product support. • Prepare a final project status report.

5. Version was uploaded – is it the end? NO!!!!!!!!!!!!!!!! Are you sure? YES!!!!!!!

6. Stability Period • Stability period should be about 2 weeks – 1 month. • Work closely with support team – daily reports • Go over crash report • Make sure to have quick response in case of urgent bugs. • Use the time to organize all captured knowledge in a specific library for future user. • RnD\QA should not begin working on new project before stability period is officially over.

7. Lessons learned “Good judgment comes from experience Experience comes from bad judgment” • This is one of the most important aspects of project closure. • Purpose of this meeting is to meet with all participants of the project and make discuss the project procedures, problems and difficulties we encountered and mainly how we can learn from those items and improve them for the next project

8. Lessons learned Sample questions: • What happened on the project that surprised you? • What do you know now about the project that you wish you had known earlier? How would this have changed the project? • What skills or knowledge turned out to be the most important? • How effectively did the team capture and communicate the voice of the customer? • How effective were the project’s quality control and assurance activities? • What is your level of comfort with regard to the product’s quality? • To what extent was the project life cycle that was used an effective means of driving the project and generating its deliverables?

9. Final project report The final report should be deliverd to the management by the PM. It should contain: • Actual start and finish dates of the project • comparison of the Project Execution Plan against what actually happened • methodology that was adopted, the phases used and how effective they were • quality measures and reviews that were planned and a summary of the quality results • Lessons learned summary • Stability period results

10. And yet – don’t forget the important final task: • Let’s party: Sorry, wrong party….

11. Thank you…