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USUDS Kick off meeting Al Fayhaa, 25 October 2011

USUDS Kick off meeting Al Fayhaa, 25 October 2011. Implementing an ENPI-MED project: Financial issues. Luca Santarossa – Financial Officer of the Joint Technical Secretariat. Project start-up. The official documents to know : Budget Partnership Agreement Grant Contract

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USUDS Kick off meeting Al Fayhaa, 25 October 2011

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  1. USUDS Kick off meetingAl Fayhaa, 25 October 2011 Implementing an ENPI-MED project: Financial issues Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  2. Project start-up The official documents to know: • Budget • Partnership Agreement • Grant Contract The “Managing Board”: • Project Financial Manager + “Financial Managers’ network” Who answers what? • JMA Financial Unit • JTS Financial Officer • NCP/Auditor Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  3. Establishing the Systems Management and control system (for each PP): • Separate accounting system • Audit trail • Documents archive Monitoring (and reporting) system (for LP): • At project level • at least every 3 months Evaluationsystem (for LP): • 3E principle (Economy, Efficiency, Effectiveness) Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  4. Differences among the Systems Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  5. Financial flows Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  6. Spending Planning What is? • A monthly plan of receipts (ENPI pre-financing) and payments (receipted expenditures) Why to do it? • To avoid cash shortage • To avoid misunderstandings among PPs • To encourage PPs to spend in time and contribute to a timely reporting and payment claim Tips: • Check the reliability of estimated costs • Pre-financing does not avoid cash deficits (e.g. for the balance) Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  7. Eligible cost What is? • In time (during implementation period, except project closure costs) • Among the approved budget items • Recorded and backed-up by supporting documents What is not? • Debts or interests • Items already financed in another framework • Currency exchange losses Tips: • Verify the eligibility before contracting/purchasing • In case of doubts ask to your auditor/NCP/JTS Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  8. Budget shifts Minor amendments: • Transfer of costs between items within the same Cost Category • Transfer of costs between different Cost Category, up to the 15% of variation of each Cost Category total budget concerned • Transfer of costs between Project Partners, up to the 15% of variation of each Project Partners total budget concerned Major amendments • Transfer of costs between different Cost Category or between Project Partners, beyond the 15% of variation of each Cost Category total budget concerned • Partner withdrawal and budget redistribution Luca Santarossa – Financial Officer of the Joint Technical Secretariat

  9. References ENPI CBC MED Joint Managing Authority – Financial Unit Antonella Amico Tel. +39/070/6064173 - aamico@regione.sardegna.it Joint Technical Secretariat – Financial Officer Luca Santarossa Tel. +39/070/6062452 - lsantarossa@regione.sardegna.it Luca Santarossa – Financial Officer of the Joint Technical Secretariat

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