2019 JAG Drug Task Force Grant Training

1. Missouri Department of Public Safety Office of the Director Criminal Justice/Law Enforcement Unit 2019 Edward Byrne Memorial Justice Assistance Grant (JAG)Drug Task Force (DTF) Notice of Funding Opportunity (NOFO) Training February 6, 2019

2. CJ/LE CONTACT INFORMATION Heather Haslag, Program Manager P: (573) 751-1318 E: heather.haslag@dps.mo.gov Amelia Hentges, Program Representative P: (573) 522-4094 E: amelia.hentges@dps.mo.gov Main Phone: (573) 751-4905 Fax Number:(573) 522-1908 Address: MO Department of Public Safety Attn: CJ/LE Unit PO Box 749 1101 Riverside Drive Jefferson City, MO 65102

3. TRAINING OUTLINE • General Grant Information • General Grant Guidelines • Application Instructions • WebGrants • Post-Application Information • Questions?

4. GENERALGRANT INFORMATION

5. SOURCE OF FUNDS • Authorization: • The Edward Byrne Memorial Justice Assistance Grant (JAG) Program was created as part of the Consolidated Appropriations Act of 2005, which merged the discretionary Edward Byrne Memorial Grant (Byrne) Program with the formula-based Local Law Enforcement Block Grant (LLEBG) Program to streamline funding and grant administration • The JAG Program statute can be found in Subpart I of Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 • The JAG Program is authorized under 34 U.S.C. §§ 10151 - 10158 • Despite the combination of the Byrne and LLEBG Programs in Federal FY 2005, Missouri continues to administer subawards under the purpose area of JAG separate from the purpose area of LLEBG • Catalog of Federal Domestic Assistance (CFDA) #: 16.738 • Federal Administering Agency: • U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA)

6. SOURCES OF INFORMATION • DPS – CJ/LE Website: https://dps.mo.gov/dir/programs/cjle/ • CJ/LE Grant Calendar • DPS, CJ/LE – JAG Website: https://dps.mo.gov/dir/programs/cjle/jag.php • JAG Fact Sheet • DPS Financial & Administrative Guidelines • Radio Interoperability Guidelines • DPS Subrecipient Travel Guidelines • WebGrants External User Manual • Solicitation • Notice of Funding Opportunity Training & Audio Recording • Compliance Training & Audio Recording • WebGrants: https://dpsgrants.dps.mo.gov • Opportunity (Funding Opportunity) component • Certified Assurances • Solicitation • WebGrants External User Manual • Office of Justice Programs (OJP) Financial Guide: https://ojp.gov/financialguide/doj/index.htm • Code of Federal Regulations (CFRs): http://www.ecfr.gov/ • United States Code (U.S.C.): http://uscode.house.gov/ • Missouri State Statutes: http://www.moga.mo.gov/

7. FUNDING Population & Part 1 Crime Allocation Minimum Base Allocation • Calculated by the Bureau of Justice Statistics (BJS) • First, BJS determines a minimum base allocation to be awarded to each U.S. state and territory • Second, BJS calculates an additional allocation for each state and territory based on the state or territory’s share of population and Part 1 crime statistics (as compared to the other states and territories) • Once Missouri’s total is known, BJS next calculates each jurisdiction’s share of population and Part 1 crime statistics (as compared to the state’s) • Jurisdictions calculated as $10,000 or more receive direct awards from BJA (and are thus ineligible to apply for additional funding from Missouri, unless the project is multi-jurisdictional) • The remaining money, including the less than $10,000 shares, are awarded to the MO Department of Public Safety (MO DPS) • MO DPS is required to use the less than $10,000 shares for grants totaling less than $10,000 (funds the LLEBG Program) • MO DPS uses the remaining money to fund other grants under the JAG Program name Missouri Less than $10K Allocations $10K & More Allocations Direct Awards from BJA to Local Unit of Government MO Department of Public Safety JAG (Remaining $) LLEBG (<$10K $)

8. FUNDING cont’d • Things to note: • Federal Fiscal Year =October 1 to September 30 whereas JAG Project Period = July 1 to June 30 • Therefore, 2019 JAG awards will be funded from a combination of FY 2018 federal monies and any balance of monies from prior FY federal awards • In addition, the Governor’s FY20 budget proposal includes $1,901,960 for drug task forces; no word yet on the House or Senate’s budget proposals - - final amount subject to legislative approval

9. GENERALGRANT GUIDELINES

10. ELIGIBLE APPLICANTS • Any state or local unit of government proposing a drug task force project • Except those eligible for a direct FY 2018 JAG award, unless submitting for a multi-jurisdictional drug task force project • Refer to Appendix A of the 2019 JAG DTF Solicitation for a list of ineligible agencies • Non-profit or for-profit organizations are not eligible for the JAG Program • Law enforcement agencies must apply through their respective local unit of government (or pass-thru agency) (i.e. city or county) • Jurisdictions currently served by a grant-funded task force should request resources through the established task force, provided such task force continues

11. ELIGIBILITY REQUIREMENTS The drug task force project must be compliant (and remain compliant) with the following state statute: • Section 650.150 RSMo: Intergovernmental Drug Laws Enforcement Act, Eligibility • Operate pursuant to intergovernmental contracts, and involve two or more units of local government • Establish a MEG policy board composed of 1) an elected official (or his designee), 2) the chief law enforcement officer from each participating unit of government ,and 3) a representative of a hazardous materials response team or a representative of the local fire response agency • Designate a single appropriate official of a participating unit of local government to act as the financial officer of the MEG for all participating units of the local government and to receive funds for the operation of the MEG • Limit its target operation to enforcement of drug laws • Cooperate with the Department of Public Safety to assure compliance with Sections 650.150 to 650.165 RSMo • Cooperate with the local hazardous material response team to establish a local emergency response strategy

12. ELIGIBILITY REQUIREMENTS cont’d If the drug task force project’s personnel will participate in the clean-up and/or disposal of a clandestine meth lab, the project must be compliant (and remain compliant) with the following source document: • “Mitigation Plan for Clandestine Methamphetamine Laboratory Enforcement Operations” • Law enforcement accountability • Contact a juvenile officer if a juvenile is discovered at the site of a Clandestine Methamphetamine Laboratory (CML) enforcement operation • Medical screenings for personnel participating in the clean-up and/or disposal of a CML • Training for personnel participating in the clean-up, disposal, and/or removal of a CML • Protective equipment for personnel participating in the clean-up and/or disposal of a CML • Completion of DEA Form 612’s upon seizure of CML • Initial contamination assessment upon seizure of CML • Collection Station Accountability • Training for personnel operating the collection station • Segregation of materials for disposal • Removal by a licensed hazardous waste hauler

13. ELIGIBILITY REQUIREMENTS cont’d The law enforcement agency of the applicant agency must be compliant (and remain compliant) with the following state statutes: • Section 43.505 RSMo: Uniform Crime Reporting (UCRs) • Section 590.650 RSMo: Racial Profiling Reporting • Section 513.653 RSMo: Federal Forfeiture Reporting • Section 590.700 RSMo: Recording of Custodial Interrogation • Section 43.544 RSMo: Forwarding Intoxication-Related Offenses MO State Statutes: http://www.moga.mo.gov/

14. ELIGIBLE PROGRAM AREAS • Law Enforcement Programs • Prosecution and Court Programs • Prevention and Education Programs • Corrections and Community Corrections Programs • Drug Treatment and Enforcement Programs • Planning, Evaluation, and Technology Improvement Programs • Crime Victim and Witness Programs • Mental Health Programs and Related Law Enforcement and Corrections Programs NOTE: Drug task forces apply under the Law Enforcement program area

15. ELIGIBLE BUDGET CATEGORIES • Personnel • Personnel Benefits • Personnel Overtime • Personnel Overtime Benefits • Travel/Training • Equipment • Supplies/Operations • Contractual Refer to Appendix B of the 2019 JAG DTF Solicitation for additional information regarding limitations on the use of JAG funds for body armor, body-worn cameras, police cruisers, and radios.

16. ALLOWABLE COSTS • Allowable costs include, but are not limited to: • Salaries & Benefits • Overtime & Benefits • Training & Travel Costs • Fleet Fuel/Mileage • Vehicle Lease or Purchase • Vehicle Insurance • Equipment • Office Furniture • Office Telephones • Cell Phones • Internet Service • Postage • Office Supplies • Field Supplies • Office Rent • Office Utilities • Officer Liability Insurance • Printing/Publications • Training Materials • Membership Dues • Consultant Services

17. UNALLOWABLE COSTS • Unallowable costs include, but are not limited to: • Aircraft (excluding police helicopters) • Bonuses or Commissions • Compensation & Travel of Federal Employees • Confidential Funds • Construction/Renovation Projects • Consultant Rates over $650/day • Daily Subsistence within Official Domicile • Entertainment Expenses & Bar Charges • Finance Fees/Late Charges • First Class Travel • Indirect Costs • Less than Lethal Weapons • Lobbying or Fundraising • Military-type Equipment • Non-Compliant Communication Devices • Personal Incentives for Employment • Pre-Paid Gas or Phone Cards • Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) • Vehicles (excluding police cruisers) • Vessels (excluding police boats) • Weapons and Ammunition

18. PROJECT PERIOD • Project Period: July 1, 2019 to June 30, 2020 • 12 month project period • No requests to extend this project period • Funds must be obligated within the project period • Funds are “obligated” when a legal liability to pay a determinable sum for services or goods is incurred and will require payment during the same or future period • Activities occurring before the project period start date or after the project period end date are not allowable • Must pro-rate expenses, where necessary, for ongoing costs that extend outside the project period • Funds must be expended within 60 days of the project period end • Funds are “expended” when payment is made NOTE: Funds will be disbursed monthly via a reimbursement process. Any funds not properly obligated or expended will lapse.

19. LOCAL MATCH vs. CONTRIBUTIONS • JAG no longer has a local match requirement. • However, applicants should continue soliciting for contributions from member agencies. • Objective is to have all signing MOU members contribute something of value to the task force. • Local contributions create buy-in from the member agencies. • Local contributions augment the grant funding. • Applicants that must rely on federal equitable sharing funds must be mindful of the permissible uses of those federal dollars. • “Matching funds” is a permissible use of federal equitable sharing funds, but JAG no longer has a local match requirement.

20. APPLICATIONINSTRUCTIONS

21. NEW ORGANIZATIONS • If your applicant organization has not yet registered within the WebGrants system: • Acquire a Data Universal Numbering System (DUNS) • Acquire or renew registration with the Systemfor Award Management (SAM) • Complete the “Register Here” on the WebGrants home screen • Wait for approved registration login Refer to the 2019 JAG DTF Solicitation for further information and guidance.

22. RETURNING ORGANIZATIONS • If your applicant organization has already registered within the WebGrants system: • Login with the User ID and Password previously provided during the registration process • Verify your work information in the “My Profile” module of WebGrants • Verify your organization’s information in the “My Profile” module of WebGrants • Verify the registered users associated with your organization in the “My Profile” module of WebGrants Refer to the 2019 JAG DTF Solicitation for further information and guidance.

23. GENERAL APPLICATION DETAILS • There will again be only 1 solicitation • Be mindful of the overall available funds (from federal and state sources) • Solicitation released Wednesday, February 6, 2019; available through: • DPS JAG website: https://dps.mo.gov/dir/programs/cjle/jag.php • DPS WebGrants Funding Opportunity: https://dpsgrants.dps.mo.gov • Applications must be submitted online in WebGrants • Paper applications will not be accepted • Applications are due by 5:00 p.m. on Wednesday, March 20, 2019 • WebGrants will automatically close based on the posted deadline • Late applications will not be accepted for circumstances such as illness, bereavement, internet connection issues, broken scanners, staffing conflicts, emergency responses, etc. • Start early!!

24. APPLICATION TIPS • The JAG DTF Application has 12 components (forms); each component must be “Marked Complete” to submit the application. • Each application form has required fields indicated by a red asterisk (*). A form can be saved without each field containing data, but the form cannot be marked complete without each required field containing data. • Form and field instructions have been provided to aid in the completion of each application form. • Use the JAG DTF Solicitation and the WebGrants form instructions to aid in the completion and submission of an application; re-read the form instructions and the information provided to ensure relevance and completeness. • Proper capitalization and sentence case is requested when typing each application form. Do not leave on your ‘Caps Lock’ when filling out the application forms!!

25. WEBGRANTShttps://dpsgrants.dps.mo.gov

26. WEBGRANTS HOME SCREEN Log In: enter UserID and Password if already registered; also used to retrieve forgotten UserIDs and Passwords Register Here: used to register new agencies (not new users) Announcements:provides a link to the WebGrants External User Manual and provides other helpful information, including any known internal errors that are occurring or any scheduled system outages; check this area before logging in!

27. WEBGRANTS - MAIN MENU • The WebGrants toolbar will appear on all screens hereafter and contains certain command buttons. • Menu: returns you to the Main Menu screen at any time • Help: displays information regarding the screen displayed (but will not be helpful with JAG) • Log Out: should be used to log out of the session; users are encouraged not to simply close the screen as it doesn’t end the session – the more users logged into the session, the slower the system operates • Back: returns the user back to the previous screen (so long as it doesn’t re-execute a command from the previous screen, in which case it may revert back to the different screen) • Print: allows you to print the content of the screen (will be greyed out if there is no content to print) • Add: allows you to add lines and attachments (will be greyed out if there is nothing allowed to be added) • Delete: allows you to delete lines and attachments (will be greyed out if there is nothing to be deleted) • Edit: allows you to edit lines (will be greyed out if there are no lines allowed to be edited) • Save: allows you to save data (will be greyed out if there is no data to be saved)

28. MODULE #1: INSTRUCTIONS Provides general system instructions – does not provide JAG application instructions!

29. MODULE #2: MY PROFILE • Maintain personal contact information • Click “Edit” on the toolbar to update and then click “Save” to save the changes • Do not edit and re-use a person’s profile for a new employee; each user should have his or her own account and unique log-in

30. MODULE #2: MY PROFILE cont’d • Access Alert History and create Alerts • “Alert History” will display all emails sent to the profile • “My Alerts” create alerts (as a grant contact, you will automatically receive all the alerts so this module is not beneficial)

31. ALERTS • Two types of notifications: • Automated alerts triggered on application and grant phases (e.g. status change, submission, negotiation, approval, not approved) • Mass distribution list emails from DPS staff (e.g. reminders, updates, training notices) • Alerts/Notifications are sent from dpswebgrants@dps.mo.gov • Add to safe sender list or a contact list to avoid being treated as junk/spam • Do not overlook these alerts as they can contain important and time-sensitive information • While the record is in the “My Applications” module, only the Primary Contact receives system-generated alerts • While the record is in the “My Grants” module, the Primary Contact and Additional Grantee Contacts, as applicable, receive system-generated alerts

32. MODULE #2: MY PROFILE cont’d • Reset Password • Allows the user to change their password; recommended for users with unsecure passwords or difficult to remember passwords

33. MODULE #2: MY PROFILE cont’d • Maintain organization’s information • Click the organization “Name” in the Associated Organizations table to access this page • Click “Edit” on the toolbar to update and then click “Save” to save the changes • Do not change the Applicant Agency name as it affects Subaward documents and reports

34. MODULE #2: MY PROFILE cont’d • Add Registered Users • Add only if individual is not already a registered user • Notify DPS to add if individual is already a user associated with a different grant • Notify DPS via the “Correspondence” component of WebGrants if you add a new individual • Remove registered users • Notify DPS via the “Correspondence” component of WebGrants if you need an individual removed; must use the Change of Information Form • Do not delete a registered user yourself; the individual is not automatically removed from the “General Information” component as a grantee contact or from the Distribution List

35. MODULE #3: FUNDING OPPORTUNITIES • Displays funding opportunities posted by the Department of Public Safety • Criminal Justice/Law Enforcement Unit • Crime Victim Services Unit • Juvenile Justice Unit • Office of Homeland Security • Check the DPS website for a calendar of scheduled funding opportunity releases

36. MODULE #4: MY APPLICATIONS Consists of two “areas”: Current Applications: • Editing – application has been started (but not yet submitted) by the applicant • Submitted – application has been submitted by the applicant • Under Review – application has been assigned for review • Correcting – application is being edited by the applicant • Approved – application has been approved, following any necessary revisions by the applicant Archived Applications: • Editing – application was started by the applicant but never submitted prior to the close of the funding opportunity • Withdrawn – application was withdrawn from consideration by the applicant (or the grantor per request by the applicant) • Awarded – application was approved • Not Awarded – application was not approved (reasoning recorded in the “Feedback” section at the very bottom of the application)

37. MODULE #5: MY GRANTS Consists of three “areas”: Current Grants: • Awarded – Subaward documents being signed by grantee and grantor • Underway – application officially became a grant • Suspended – grant has been “frozen” due to delinquent reporting and/or inappropriate activities Closed Grants: • Closed – grant has been closed by grantor • Archived – grant has been archived by grantor Claims: • Displays all Claims that have been created but not yet submitted

38. STEP #1 – FIND FUNDING OPPORTUNITY Select “Funding Opportunities” from the Main Menu Select the appropriate “Opportunity Title” from the list of posted grants

39. STEP #2 - CREATE APPLICATION Funding Opportunity screen includes: • General Information • Description • Attachments • Website Links • Copy Existing Application: • can be used by organizations reapplying for funds under the JAG program area • application is created with the same information supplied for the copied JAG application (for the forms that are reused) • The Budget, Goals and Objectives, and Certified Assurances forms are new versions for 2019 JAG DTF and therefore will not copy; the rest will. 2. Start a New Application: • must be used by organizations that have not applied under the JAG program area • application is created with no existing data MAKE SURE IF COPYING AN EXISTING APPLICATION, TO COPY FROM THE SAME PROGRAM AREA!! ALSO, IF COPYING AN EXISTING APPLICATION, BE PATIENT AND DO NOT CLICK SAVE MORE THAN ONCE!

40. FORM #1: GENERAL INFORMATION • Complete the entire form as indicated: • Primary Contact: select the desired primary contact from the drop-down field, which will be pre-populated based on name of the individual associated with the login information. • This individual will be the recipient of emails during the application, review, and negotiation phases. • Project Title: enter the task force name under which the project operates. If the application is a continued project, use the same project title from past years. • Do not use the grant or funding opportunity name in your project title! • Organization: select the applicable applicant agency from the drop-down field, which will be pre-populated based on the organization associated with the selected primary contact person. • Click “Save” when completed • Review the form; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Go to Application Forms” to continue

41. STEP #3 – COMPLETE FORMS The ‘Application Forms’ screen displays all the application forms for JAG. The ‘Complete’ column will track the completion of each form. The ‘Last Edited’ column will track any changes to each form. Multiple people can work on the application so long as they don’t work on the same form at the same time. Each form must be ‘marked complete’ before the application may be submitted. A checkmark in the ‘Complete’ column will not prevent you from making edits.

42. FORM #2: CONTACT INFORMATION • Complete the entire form as indicated: • Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract • Project Director (PD) – the individual that will have direct oversight of the proposed project • Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level • Officer in Charge (OIC)– the individual that will act as the supervisor or commander of the drug task force • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save those changes • Click “Mark as Complete” when completed Check yourself… Is each individual identified correctly? Is the contact information current and accurate?

43. FORM #3: PROJECT SUMMARY • Complete the entire form as indicated: • Application Type – select ‘New’, ‘Continuation’, or ‘Expand/Enhance an Existing Project’ • Current Subaward Number(s) – leave blank if ‘New’ or enter your 2018 JAG subaward number if ‘Continuation’ or ‘Expand/Enhance’ • Program Category – select ‘Law Enforcement’ • Project Type – select ‘Statewide’, ‘Regional’, or ‘Local’ • Geographic Area – enter general service area • Brief Summary – enter brief description of proposed project and costs • Program Income – select ‘Yes’ or ‘No’ • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate?

44. FORM #4: BUDGET • Complete the Budget: • To create new budget lines, click “Add” for the appropriate category • To edit an existing budget line, click on the blue hyperlink of the budget item or click “Edit”, make the changes, and click “Save” • To delete an existing budget line, click on the blue hyperlink of the budget item and click “Delete” • DO NOT LEAVE $0 BUDGET LINES! • Complete the Budget Justification: • To enter or edit, click “Edit” • Click “Save” when completed • Review for accuracy; repeat the above steps to make revisions • Click “Mark as Complete” when completed Check yourself… Are the budget lines clearly labeled? Is the basis for cost estimate clearly identified for each budget line? Does the budget justification address each cost item (preferably in order) and provide all requested information?

45. FORM #5: BRIEF HISTORY • Provide the requested information: • When the drug task force originally organized • Why the drug task force organized • The number of agencies involved with the drug task force at the time of organization. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Does the form clearly address the 3 requested questions? Does the information provide DPS with a basic understanding of the project’s history?

46. FORM #6: STATEMENT OF THE PROBLEM • Provide the requested information: • Identify problem references • Include facts and statistics • Identify existing resources, demographic or geographic specifications, etc. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Are the problem references clearly identified and relative to the proposed project? Does the form include facts and/or statistics to support the problem references? Are the facts and statistics current? Does the form demonstrate a need for funding?

47. FORM #7: GOALS & OBJECTIVES • Provide the requested information: • Goal #1 – Collaboration with Other Agencies • Objective #1 – Coverage and Collaboration • Objective #2 – Investment • Objective #3 – Deconfliction • Objective #4 – Information Sharing • Goal #2 – Minimum Standards • Objective #1 – Standard Operating Procedures (SOPs) • Objective #2 – Minimum Training • Goal #3 – Prevention, Education, and Rehabilitation Activities • Objective #1 – Prevention & Education • Objective #2 - Rehabilitation • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? Is the form completed correctly and completely?

48. FORM #8: SUPPLANTING • Provide the requested information: • Describe if other funds are available for the project. If so, address why JAG funds are being requested. • Address any existing costs and the status of its current fund source. • Address program income, if such is possible. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when complete Check yourself… Is the information current? If other funds are available, does the form address why those funds cannot be used for this project? Program Income? If there are existing costs, does the form address when and why the current fund source will cease?

49. FORM #9: AUDIT REQUIREMENTS • Complete the entire form as indicated: • Date Last Audit was Completed (month and year, at a minimum) • Dates Covered by Last Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) • Last Audit Performed By • Phone Number of Auditor • Date of Next Audit (enter TBD if unknown) • Dates to be Covered by Next Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) (enter TBD if unknown) • Next Audit Will Be Performed By • Amount of Federal and State assistance received during last audited period • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate? Does the form reflect information for the applicant agency (e.g. city or county)?

50. FORM #10: REQUIRED ATTACHMENT • Memorandum of Understanding (MOU): agreement between each municipality and/or political subdivisionthat pledges to participate in the multi-jurisdictional project. • Should contain organizational and operations mandates. • Should be current and contain the signatures and date of signature of each member party. If the MOU is not re-signed from year-to-year, must include a letter indicating it is still in effect. To attach documentation: • Click the blue hyperlink under the “Attachment” column • Browse for the file on your computer • Enter a short, but meaningful, “Description” • Click “Save” To delete documentation: • Click the recycle bin image under the “Delete?” column • Click “OK” to the dialog box When finished: • Click “Mark as Complete” when complete Check yourself… Is the MOU current and complete? Is the file type a commonly used program? If not, DPS may not be able to open it.