CSEA Deficit Reduction Plan

1. CSEA Deficit Reduction Plan Attendance, Leave, Payroll Tuesday, September 20, 2011

2. Attendance and Leave Jessica O’Brien, Senior Human Resources Associate, Benefits

3. Deficit Reduction Leave (DRL) • Is available for use September 15, 2011. • Full-time employees are credited with 5 days of DRL. • Part-time employees are credited with 5 prorated days of DRL, base on their percentage.

4. Using DRL • All DRL Credits must be used before April 1, 2012. • If employees do not use all of their credis they will be forfeited. • For the year 2012 only, the vacation credit balance of an employee may not exceed 45 days on April 1, 2012.

5. Using DRL • Supervisor approval is required for use of DRL. • DRL may not be used to cover unscheduled absences, such as employees calling in without prior approval. • DRL may be requested in quarter-hour increments.

6. Separation from State Service • Employees who leave the state during this period will forfeit all unused DRL credits. • If DRL credits have been used before deductions were made from the employees paycheck, the state will recoup monies owed. • If transferring to another state agency in a CSEA position, DRL credits will transfer.

7. Hourly Employees • Hourly employees will be given DRL based on anticipated hours worked and length of appointment.

8. Other • A day of DRL used for FMLA will count against the employee’s 12 week entitlement. • New employees who start during this period will have their DRL credits prorated accordingly.

9. Attendance Record • New monthly record to complete beginningSeptember 1, 2011. • DRL Column has been added to track balances.

10. Option Transfer Period • Health insurance rates will increased October 1, 2011. • Special Option Transfer Period during the month of September.

11. Questions

12. Payroll Edward Cagé, Human Resources Associate, Payroll Supervisor

13. Background • Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and the Division of the Budget Bulletin B-1193 issued August 19, 2011. • Established to reduce the compensation of any employee by 3.333% within the purview of the agreement between the State of New York and the Civil Service Employees Association. • The 2012-2013 plan will be communicated at a later date.

14. Effective Date(s) • The 2011-2012 CSEA Deficit Reduction Plan (DRP) will commence Pay Period 11. • Check date September 14, 2011. • Continues through Pay Period 25. • Check date March 28, 2012.

15. Setup & Processing • Employees in an eligible bargaining unit on the pay period end date of August 31, 2011. • Automatically set up by the Office of the State Comptroller. • D1C: Def Red 1112 code is located on the earnings section of the paystub. Figure 1: Earnings

16. Office of Human Resources • Payroll team will set up newly eligible employees and those who did not meet the automatic set up criteria.

17. Calculations • Each pay period, the system will calculate the deficit reduction amount. Figure 2: D1C Calculation Figure 1: Earnings

18. Questions Human Resources Website https://mail.esc.edu/ESCNet/Across_ESC/employeehr.nsf/wholeshortlinks2/home