Microsoft Office Outlook 2007 Training

1. Microsoft® Office Outlook® 2007 Training Create and use your own Electronic Business Card [Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.][Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]

2. Create and use your own Electronic Business Card Course contents Overview: Faster than E-B-C Lesson 1: Create and send a simple business card Lesson 2: Get fancy: Add some flair to your card

3. Create and use your own Electronic Business Card Overview: Faster than E-B-C A couple of ways to customize: You can give your EBC professional polish or personal style by adding your company logo or a picture of yourself. And how to share your EBC? Use it as part of your e-mail signature, and customers and friends will see it at the end of your e-mail messages in a format that looks good and is easy for them to save. The rest of the presentation covers these and other topics in detail. A couple of ways to customize: You can give your EBC professional polish or personal style by adding your company logo or a picture of yourself. And how to share your EBC? Use it as part of your e-mail signature, and customers and friends will see it at the end of your e-mail messages in a format that looks good and is easy for them to save. The rest of the presentation covers these and other topics in detail.

4. Create and use your own Electronic Business Card Course goals Create your own distinctive Electronic Business Cards and send them to others via e-mail. Keep your cards up to date. Control how and when you send an Electronic Business Card.

5. Lesson 1 Create and send a simple business card

6. Create and use your own Electronic Business Card Create and send a simple business card What’s so bad about traditional paper business cards? Nothing. But paper means your customers have to re-type the information into their own electronic contact systems—which could mean typos. And, it can be hard to keep the information on the paper card up to date. By contrast, when you send an EBC to colleagues, clients, and friends, they’ll easily be able save the information it contains to their own systems (even if they’re using a program other than Outlook). And, EBCs are especially convenient for Outlook 2007 users. The picture shows why: In Outlook 2007, you can save an EBC to your own contacts by simply right-clicking the business card in the message and clicking Add to Outlook Contacts. What’s so bad about traditional paper business cards? Nothing. But paper means your customers have to re-type the information into their own electronic contact systems—which could mean typos. And, it can be hard to keep the information on the paper card up to date. By contrast, when you send an EBC to colleagues, clients, and friends, they’ll easily be able save the information it contains to their own systems (even if they’re using a program other than Outlook). And, EBCs are especially convenient for Outlook 2007 users. The picture shows why: In Outlook 2007, you can save an EBC to your own contacts by simply right-clicking the business card in the message and clicking Add to Outlook Contacts.

7. Create and use your own Electronic Business Card An EBC is part of a contact

8. Create and use your own Electronic Business Card Start with a contact for yourself Note: If you’re a busy executive by day and a soccer coach by night, you may want different business cards for your different roles. In that case, create a separate contact for each role.Note: If you’re a busy executive by day and a soccer coach by night, you may want different business cards for your different roles. In that case, create a separate contact for each role.

9. Create and use your own Electronic Business Card Open the business card for editing You’ll learn how to get fancy in the next lesson, “Get fancy: Add some flair to your card.”You’ll learn how to get fancy in the next lesson, “Get fancy: Add some flair to your card.”

10. Create and use your own Electronic Business Card Add or remove information An example of fields and values: When you enter information in the Full Name, Company, and Job Title fields in the contact form, you’ll see that content on your business card. An example of fields and values: When you enter information in the Full Name, Company, and Job Title fields in the contact form, you’ll see that content on your business card.

11. Create and use your own Electronic Business Card Add or remove information Note: Space on the card is limited. You may have more fields listed under Fields than will fit onto the card.Note: Space on the card is limited. You may have more fields listed under Fields than will fit onto the card.

12. Create and use your own Electronic Business Card Move information around

13. Create and use your own Electronic Business Card Move information around

14. Create and use your own Electronic Business Card Move information around

15. Create and use your own Electronic Business Card Type in the Edit box and you change everything

16. Create and use your own Electronic Business Card Type in the Edit box and you change everything An example of when this type of editing is helpful: Suppose you’re working in the Edit Business Card dialog box and you realize that you mistyped your phone number when you initially created the contact. By editing the value under Edit, you can make the correction right away, without having to go back to the contact form. An example of when this type of editing is helpful: Suppose you’re working in the Edit Business Card dialog box and you realize that you mistyped your phone number when you initially created the contact. By editing the value under Edit, you can make the correction right away, without having to go back to the contact form.

17. Create and use your own Electronic Business Card Include your business card in a message

18. Create and use your own Electronic Business Card Include your business card in a message

19. Create and use your own Electronic Business Card Include your business card in a message

20. Create and use your own Electronic Business Card Include your business card in a message For example, if your home phone number is included in your contact in formation and you don't want to send it to business associates, make sure that the Home Phone field doesn't appear in the Fields list.For example, if your home phone number is included in your contact in formation and you don't want to send it to business associates, make sure that the Home Phone field doesn't appear in the Fields list.

21. Create and use your own Electronic Business Card Include your card in your e-mail signature You’ll find a pointer to more detailed steps in the Quick Reference Card that’s linked to at the end of the presentation. You’ll find a pointer to more detailed steps in the Quick Reference Card that’s linked to at the end of the presentation.

22. Create and use your own Electronic Business Card Need to make a change? Return to Contacts

23. Create and use your own Electronic Business Card Need to make a change? Return to Contacts Then, once you’ve saved the changes, re-insert your EBC in the message or in the signature.Then, once you’ve saved the changes, re-insert your EBC in the message or in the signature.

24. Create and use your own Electronic Business Card Suggestions for practice Open an existing contact or create a new contact. Edit contact information on the business card. Add a field. Move a field. Include the card in a message and send it to yourself. Add your business card to an e-mail signature. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

25. Create and use your own Electronic Business Card Test 1, question 1 To create an Electronic Business Card for yourself, you must first do which of the following? (Pick one answer.)

26. Create and use your own Electronic Business Card Test 1, question 1: Answer Create a contact for yourself.

27. Create and use your own Electronic Business Card Test 1, question 2 The information displayed on an Electronic Business Card must appear in the same order as it appears in the associated contact. For example, on the business card, job title must always come before company, because that’s how it appears in the contact. (Pick one answer.)

28. Create and use your own Electronic Business Card Test 1, question 2: Answer False.

29. Create and use your own Electronic Business Card Test 1, question 3 When you send an Electronic Business Card, what’s included? (Pick one answer.)

30. Create and use your own Electronic Business Card Test 1, question 3: Answer A picture of the card in the message and a .vcf file attachment.

31. Lesson 2 Get fancy: Add some flair to your card

32. Create and use your own Electronic Business Card Get fancy: Add some flair to your card You’ll learn the basics of templates at the end of this lesson. And the Quick Reference Card that’s linked to at the end of the course contains pointers to some templates that you can download. You’ll learn the basics of templates at the end of this lesson. And the Quick Reference Card that’s linked to at the end of the course contains pointers to some templates that you can download.

33. Create and use your own Electronic Business Card Change the look

34. Create and use your own Electronic Business Card Change the look You’ll learn how to change the standard and highly uninteresting gray box image in the next section of the course. You’ll learn how to change the standard and highly uninteresting gray box image in the next section of the course.

35. Create and use your own Electronic Business Card Change the look

36. Create and use your own Electronic Business Card Change the look

37. Create and use your own Electronic Business Card Add an image and position it

38. Create and use your own Electronic Business Card Add an image and position it Note: In an EBC you can use a single image only. If you want to combine multiple elements, such as a logo and a picture (your company’s logo and a picture of yourself, for example), you do that in an image editor first, and then insert the composite image into the card.Note: In an EBC you can use a single image only. If you want to combine multiple elements, such as a logo and a picture (your company’s logo and a picture of yourself, for example), you do that in an image editor first, and then insert the composite image into the card.

39. Create and use your own Electronic Business Card Change the background color

40. Create and use your own Electronic Business Card Change the text color, size, and style

41. Create and use your own Electronic Business Card Say more with nothing: Use white space

42. Create and use your own Electronic Business Card Start from a template The Template site’s Electronic Business Card templates are for use with Outlook 2007. There’s a direct pointer to the Templates site in the Quick Reference Card that’s linked to at the end of this course. The Template site’s Electronic Business Card templates are for use with Outlook 2007. There’s a direct pointer to the Templates site in the Quick Reference Card that’s linked to at the end of this course.

43. Create and use your own Electronic Business Card Suggestions for practice Change the business card layout. Change the image. Change the background. Change text size and color. Add white space. [Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.][Note to trainer: With Outlook 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important: If you don’t have Outlook 2007, you won’t be able to access the practice instructions.]

44. Create and use your own Electronic Business Card Test 2, question 1 How do you add white space to an Electronic Business Card? (Pick one answer.)

45. Create and use your own Electronic Business Card Test 2, question 1: Answer Use the Move Field Up and Move Field Down buttons to position a Blank Line field where you want white space.

46. Create and use your own Electronic Business Card Test 2, question 2 It’s possible to change the text color in an EBC. How many lines can you change at one time? (Pick one answer.)

47. Create and use your own Electronic Business Card Test 2, question 2: Answer One.

48. Create and use your own Electronic Business Card Test 2, question 3 Suppose you’re lacking in design skills. In order to get an Electronic Business Card that looks really great, you’ll need to hire a designer. (Pick one answer.)

49. Create and use your own Electronic Business Card Test 2, question 3: Answer False.

50. Create and use your own Electronic Business Card Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.

51. USING THIS TEMPLATE See the notes pane or view the full notes page (View tab) for detailed help on this template. Using This Template This Microsoft Office PowerPoint® template has training content about working with Electronic Business Cards in Outlook 2007. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Create and use your own Electronic Business Card.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu). Using This Template This Microsoft Office PowerPoint® template has training content about working with Electronic Business Cards in Outlook 2007. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Create and use your own Electronic Business Card.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek, Stretch, Dissolve, and Checkerboard. All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2007 installed to view the hands-on practice sessions. If you don’t have Outlook 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).