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Over $2,500

Payment Tools for Goods and Services (June 2009). Do Not Negotiate with Vendor. Use other Payment Tools, or Purchase Requisition. Fast Track Services Within approved categories Purchasing has already established vendor Goods and Services Within approved categories

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Over $2,500

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  1. Payment Tools for Goods and Services(June 2009) Do Not Negotiate with Vendor. Use other Payment Tools, or Purchase Requisition • Fast Track • Services • Within approved categories • Purchasing has already established vendor • Goods and Services • Within approved categories • Purchasing has already established vendor • Primarily for use where Purchasing Card cannot be used • Purchase • Requisition • No Fast Track category, or greater than $2,500 • Help needed to locate the vendor, good or service • Restricted commodity • DO NOT negotiate with vendor in advance of submitting requisition • Extensity TravelReimbrsmnt • (including Corp. Travel Card) • Expenses while in travel status • Conference registration • Hosting Over $2,500 Rarely over $500 • Purchasing Card • Goods and services (excluding independent contractor payments ) • C.O.D. Check • (Convenience Check) • Corporate vendor (not individuals) who will not accept credit card & will not invoice BYU (e.g. Costco, Sam’s Club) • Penalty for misuse Under $2,500 • Extensity Business Reimbrsmnt • Used only when other payment tools were not available at the time of a True Emergency Misuse Penalty Under $500

  2. Payment Tools for Research Subjects, Royalties, Refunds, Academic Reimbursements(Jan. 2009) • Temporary Petty • Cash Fund • Payments in cash to individuals for: • Research subjects who must remain anonymous • College Controller Requests and Approves • Payments are expected • to be small amounts • (e.g. $5, $10) • AP Upload • Payments to individuals for: • Royalties • Refunds • Research subjects • Payments expected • to be smaller amounts (e.g. under $1,000) • Campus should try to group uploads to 5 or more people • Extensity • Payments to individuals for: • Refunds • Reimburse students for their own academic program costs • No $ limitation • Travel Dept will review all such transactions • Fast Track • Payments to corporations for: • Royalties • Refunds • No $ limitation Note: Refunds pay back to customers amounts they paid to BYU. Reimbursements pay others for items paid by them on behalf of BYU.

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