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Making Grey Literature Available through Institutional Repositories

Making Grey Literature Available through Institutional Repositories. LeRoy J. LaFleur, Social Sciences Bibliographer Nathan A. Rupp, Metadata Librarian Albert R. Mann Library, Cornell University. December 6, 2004. Guidelines for Grey Literature.

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Making Grey Literature Available through Institutional Repositories

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  1. Making Grey Literature Available through Institutional Repositories LeRoy J. LaFleur, Social Sciences Bibliographer Nathan A. Rupp, Metadata Librarian Albert R. Mann Library, Cornell University December 6, 2004

  2. Guidelines for Grey Literature • Falls outside of traditional indexing and abstracting services • Locally produced • Can be verified with accurate references (titles, authors, dates) • Complete publications with understood purpose • Individual or small organizational control

  3. Grey Literature at Cornell • E-prints (arXiv) • Cornell Cooperative Extension documents • Working papers • Cornell Food and Nutrition Policy Program • Center for Advanced Human Resource Studies • Technical Papers (Computer Science, Information Science) • Conference Proceedings (New York Wine Industry Workshop)

  4. Conference Proceedings as Grey Literature • Represent unique research reported at conferences • Included in bibliographic databases • Of significant interest from faculty and students • Institutional interest/responsibility

  5. Problems with CollectingConference Proceedings • Conferences not widely publicized • Lack of item level indexing • Frequent title changes • Informal nature • Varied distribution, quantities and timeframes

  6. Life Sciences Conference Proceedings Repository Project • Identifying proceedings • Identifying information technology • Proceedings collection • Metadata creation • Loading into repository • Evaluation and program design

  7. Why Dspace? • Granting committee recommendation • Hierarchical structure • Metadata creation tool

  8. DSpace Hierarchy Collection Object Object Subcommunity Collection Object Object Collection Object Object Community Subcommunity Collection Object Object Collection Object Object Subcommunity Collection Object Object

  9. Proceedings Hierarchy Community Subcommunity Collection ???? Object Conference Year Vet School Conference Year Proc. Life Sciences Conf. Proc. Proc. Agriculture and Life Sciences Proc.

  10. Metadata Creation • Complex and lengthy form • Develop our own form for batch loading metadata • Consider metadata creation needs of library staff, not end users

  11. Evaluation and Program Design • Cost recovery • Staffing • Scanning • Access control • Preservation • Resource sharing

  12. Other Digital LibraryPlatforms to Consider • DPubS • Hierarchy • Open source • Existing implementations • FEDORA • Most extensible • Widely applicable • BUT requires large IT investment in development of user interface

  13. Conclusion Questions? Thank You

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