1 / 40

Office Ribbon, Quick Access Toolbar and Options

Office Ribbon, Quick Access Toolbar and Options. Streamline tasks in Office 2010. Related Workshops. Styles and Formatting in Word 2010 . FSRC Workshops. Access workshop information and materials: http://www.csus.edu/irt/fsrc/workshops.html Download Sample Files.

eros
Download Presentation

Office Ribbon, Quick Access Toolbar and Options

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Office Ribbon, Quick Access Toolbar and Options Streamline tasks in Office 2010

  2. Related Workshops • Styles and Formatting in Word 2010

  3. FSRC Workshops • Access workshop information and materials: http://www.csus.edu/irt/fsrc/workshops.html • Download Sample Files

  4. Announcements • We understand scheduling conflicts. Feel free to politely exit the room early if necessary. Please log out of your workstation. • We encourage you to ask questions, but if you find that you need further assistance, additional resources are available. Ask us after the workshop ends.

  5. Pre-Requisites • Basic understanding of Office 2010

  6. Objectives • Learn basic terms for the Ribbon • Learn the top Ribbon features • Learn about Office Options • Learn where the Quick Access Toolbar is located. • Learn how to customize the quick access toolbar • Learn Access Keys

  7. The Ribbon

  8. KeyTerms • Ribbon • Context Menu at top of the Office Word Window. • Tab • Groups of similar tools and functions • Group • Sub-sets of tools within each tab Demonstration: Open Word and Show the Ribbon

  9. Customization • Commands in the Ribbon are organized in logical groups that are collected under tabs. • Re-order Tabs • Create Custom Tabs and Groups • Commands can only be added to custom groups Demonstration Open the customize ribbon menu (pg. 5)

  10. Adding a New Tab • Tabs are groups of similar tools and functions. • Ability to create a new tab with custom groups for specific user needs. Demonstration + Activity 1 & 2 Add a tab and group (pg. 3-4)

  11. Removing Tabs/Groups • Removing tabs and groups from ribbon is easy Demonstration + Activity 3 Remove tab and groups (pg. 4)

  12. Hiding the Ribbon • The ribbon can be minimized for better viewing purposes. • There are three ways to hide the Ribbon • The Caret • Right Click on ribbon > Minimize ribbon • Double-Click a Tab Demonstration + Activity 4 Hide and Un-Hide the Ribbon (pg. 7)

  13. Accessibility

  14. Access Keys • Access keys provide a way to quickly use a command by pressing a few keystrokes, no matter where you are in the program. Demonstration + Activity 5 Activate the Access Keys (pg. 8)

  15. Accessibility Checker • Overview of inaccessible content and provides information on how to fix errors • Helps you create a more accessible document Demonstration

  16. Navigation pane • See all headings in a document, their relative position, and current position. • Headings are necessary for users of assistive technology (low vision/blindusers). Demonstration + Activity 6 Open Sample file and navigation pane (pg. 9)

  17. The File Tab (Backstage View)

  18. Backstage View • File tab (Backstage) replaces Office Button. • Save, print, check for issues, share, etc. from the File Tab.

  19. Office Application Options

  20. Recent Documents/Places

  21. Recent Documents & Places • Locate files quickly and easily • Use Pushpins to “lock” documents or places you use or go to often • Specify # of documents to keep in Recent (50 max) • Clear Recent’s content from Options • Right click pinned item >“remove from list” • Right click unpinned item > “clear unpinned items/places” Demonstration + Activity 7 Use pushpins to lock a file to the Recent Tab (pg. 10) try unpinning it as well.

  22. AutoRecover & AutoSave • File Tab > Options > Save • Specify time for autorecover (10 min default) • Keep last autosave checkbox selected Demonstration: Change auto-recover to 5 min.

  23. Recover Unsaved Files • Recent file that was closed w/out saving • Previously Saved Draft, new edits not saved • Go to Manage Versions or Recent areas to recover unsaved work Demonstration: Look under the Managed Versions menu

  24. Set Default Working Folder • Avoid browsing through folders each Save • Save and Save As automatically save in default location Demo & Activity: Change Default File Location to your U Drive.

  25. Personalize Copy of Office • Have your initials appear when you add comments • Document Properties will show your information Demo & Activity: Enter your username and initials in appropriate fields under personalize

  26. Add/See Document Properties • Add a Title, Tags (keywords), Comments • Improves searches if posted to web and also on local computer • Size, pages, words, dates information Demo & Activity: Add a title, author and 3 tags for document

  27. Change The Color Scheme • 3 Color Schemes to Choose From • Blue (default), black, silver • Changes apply to all office applications • Look under Options > General

  28. Quick access Toolbar

  29. Accessing the Quick Access Toolbar QATB • Located above Ribbon next to application button or below the Ribbon • Frequently used commands on QATB: save, undo, redo, etc. • Commands are independent of tab currently displaying on ribbon Demonstration + Activity 11 Move the Quick Access Toolbar below the Ribbon (pg. 14)

  30. Customize the Toolbar • The toolbar is completely customizable using three methods: • Right click on Ribbon Area • Backstage view • Quick Access Drop Down Menu Demonstration + Activity 8 Access the QATB using all three options (pg. 12-13)

  31. Add a command to QATB • Only commands can be added to QATB • Options specific to commands e.g. individual styles or indent/space values cannot be added Demonstration + Activity 9 & 10 Add/Remove a command to the QATB (pg. 13)

  32. Reset QATB • Reset removes any non-default commands. • Look under “Customize Toolbar” Demonstration + Activity 12: Reset Quick Access Toolbar

  33. Compatibility

  34. Document Compatibility • See document’s title bar to see what mode it opened: • Word 2010 (.docx) • Word 2007 Compatibility mode (.doc) • Word 97-2003 Compatibility mode (.doc)

  35. Convert Files to a 2010 Format • Some Office 2010 features are not available when working in compatibility mode. • Converting document decreases file size automatically. • File Tab > Info > Convert

  36. Summary • Basic terms for the Ribbon • Customize the Ribbon • Locate and Use Office Options • Locate the QATB • Customize the QATB • Document Compatibility

  37. Safari e-Books @ Library • Go to library website and click advanced search • Enter a Search Term: “Microsoft Word” • Select “Electronic Bk” for Material Type and click submit. • Click on a search result and click “Connect to this resource online” • Safari Books Online will display content

  38. Workshop Survey • Please provide your feedback by going to: http://www.csus.edu/irt/FSRC/workshops.html • Click the link to Staff Workshops Survey • Complete Survey

  39. Resources for Further Assistance Faculty Staff Resource Center www.csus.edu/irt/fsrc 916-278-6112 fsrc@csus.edu Service Desk www.csus.edu/irt/servicedesk 916-278-7337 servicedesk@csus.edu

More Related