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CIP Tracking System

CIP Tracking System. Jim Broome, PE Chief Engineer. Existing CIP Database. Existing Capital Improvement Program (CIP) Database. Developed in-house in the late 1990’s to replace spreadsheet budgeting Project information manually input by project managers

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CIP Tracking System

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  1. CIP Tracking System Jim Broome, PE Chief Engineer

  2. Existing CIP Database

  3. Existing Capital Improvement Program (CIP) Database • Developed in-house in the late 1990’s to replace spreadsheet budgeting • Project information manually input by project managers • Limited application for updating and maintaining CIP project budgets • Not integrated with Advantage • Limited reporting capability

  4. Key Drivers for System Replacement • CIP and performance reporting • Project prioritization and tracking • Managing program at portfolio level • Integrate with County enterprise systems • Manage/justify budgets and more accurately track performance of the CIP • Provide easy access to project related information

  5. Program Summary Report

  6. Project Information

  7. Visibility and Access to Key Information CapStat

  8. Benefits • View multiple data sources on one screen • Make information easily available to County staff • Track individual project manager performance • Standard reports to monitor the CIP • Monitoring the CIP at portfolio level • Real time integration with Advantage • Supports the potential CapStat initiative

  9. Benefits and Potential Savings • Areas of potential savings • Reduced contingencies in projects • Reduced project duration with more effective project management and visibility of status • More efficient budgeting process • Real time access to data and information estimated at over $100k/year

  10. Primavera Scheduling • Primavera has been used in our Construction Division for a number of years. • This scheduling software is to assist with the new Tracking software • Actual –vs.- planned performance • Full implementation of this software September 2011

  11. Implementation • Project Management Procedures (4 months) • Begin Nov 2011 • End Feb 2012 • Procurement (10 months) • Begin Mar 2012 • End Dec 2012 • Full Implementation (5 months) • Begin Jan 2013 • End May 2013

  12. QUESTIONS

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