February 14, 2012

1. February 14, 2012 • Due today: HW#5 • 1’st draft of the Recommended Solution • HW#6: Peer Review of Recommended Solution • Now a 2 part review • This replaces the UWC requirement • Individual peer review due Feb 20 (Monday) • Team peer review due Feb 23 (Thursday) • Due Feb 28: • HW#7: Final draft of Recommended Solution • No class on Feb 16 • use this time to meet as a team to work on project

2. New Peer Review Process • Teams will be paired-up • Each person will review the Recommended Solution from the other team • Same procedure as in the past • Submit to the class webpage • However, it will be due Monday (2/20) • Bring a hardcopy to class on Tuesday • You will be given time in class to meet as a team to discuss your reviews

3. New Peer Review Process • As a team you will be asked to compare your individual reviews of the Recommended Solution • Develop a list of: • Strengths and weaknesses • What is clear and unclear • Recommendations for improvement • Your team comments will be written up and submitted to the class webpage

4. New Peer Review Process • The paired teams will then meet to discuss the team recommendations on improving the Recommended Solutions • 1’st one team will give their recommendations • Then the other team will give their recommendations • Any questions on the Peer Review process?

5. Implementation of Your Solution Step-by-step guide to implementing your solution - the more detail the better!

6. Any successful business venture requires a plan • - therefore a well-thought out implementation plan is required • Shows to your client that you have considered all aspects of this project • Gives your client confidence that your Recommended Solution will succeed • Ensures that all costs are captured in the economic analysis

7. Organizations must be comfortable with an action plan before they will commit to take recommended actions. This is where an implementation plan comes in.

8. What makes an organization comfortable with change? • Recognition of a problem with current system • There are economic benefits to a change • The risk is acceptable • The Action Plan details all changes that are necessary

9. Strategies on Change Change can be implemented with various strategies. The right approach depends on the situation.

10. Implementation Strategies “Toe in the water” approach Image source: http://www.zestinnovation.co.uk/images/toedipping.jpg

11. “Toe in the water” Limited commitment to the change - maybe just to a single department, location or individual Advantages: - limited cost to start up - limited disruption to current systems - low cost to reverse Disadvantage: - gains from new systems are slow to accrue - success may be sabotaged by existing system

12. Implementation Strategies “Cannonball” approach Image source: http://obfi.washingtondc.gov/mayor/gallery/2005/june/06_29_05/img/mayor_cannonball1.jpg

13. “Cannonball” Full engagement causes a big splash - may be the only way to implement Advantages: - potential big impact on business - change comes quickly Disadvantage: – high risk if does not work - may require large investment - coordination of multiple sites can be difficult

14. Implementation Strategies “Treading water” approach Image source: http://www2.flickr.com/photos/refrozenseabass/195896702/

15. “Treading Water” • Maintains status quo • implement new system in parallel with current system • Advantages: • limits risk because current system is unaffected • limits investment • Disadvantage: • cost of duplicate systems • may not be physically possible • slow gains in profit

16. Which approach is best? • Analyze situation and organization • Physical limitations? • Extent of change needed • Compatibility of new and current system? • Confidence in gains of new system • Cost of maintaining status quo

17. Which approach is best? • Is partial adoption possible? • If No  Cannonball • If Yes  Toe or Treading • Balance risk vs. gain • Impact of new system failure on long term viability of business? • Greater the impact, more the implementation is limited

18. Which approach is best? • Organization preferences • How does your client want to implement the change? • Possible employee responses • Will workers accept new system?

19. Writing Advice • Don’t use swimming analogies in your document • The client won’t understand the references • Include analysis of limitations to adoption • risk vs. gain • employee involvement

20. Writing Advice • Describe in detail steps to be taken in implementation • Will assist with the Economic Analysis • Will assist with the Risk Assessment

21. Writing Advice • Break the Implementation report into sections with headings • Use visuals • Figures • Tables • Time tables • Flow charts

22. Use of photographs in Implementation plan Fig. 1: The aerial photograph of the Hillje gin site where the equipment will be installed.

23. Table 1: Gant chart showing the steps required, the time for each step, and the order of progression Table 1: Gant chart showing the steps required, the time for each step, and the order of progression Use of Timetable in Implementation Plan Table 1: Gant chart showing the steps required, the time for each step, and the order of progression.

24. Plant Nursery Example • Situation: Plant nursery using sickle bar trimmer to prune large numbers of plants quickly (3 units) • Problem: Transfer of pathogens from one block to another • Cost: Uncertain • Number of plants lost to disease not known but estimated at 1%

27. Solution • Modify pruner platform to incorporate a pressurized system to spray a Clorox mixture on the sickle bar between blocks • Estimated installation cost per pruner: $3,075

28. Risk Issues • Disease prevention • current system has no disinfection • risk is low for increased loss rate • Worker safety • requires protective garments not used today • training on loading and using system

29. Cost vs. Risk • Minimal investment in equipment • Estimated profit per plant of $1.50 • means potential gain is high • disinfectant cost/plant is estimated at only 0.05¢ • If no gain • system can removed without destroying pruner function

30. Recommended Implementation Plan • “Toe in the Water” Plan • add system to one pruner • Train one work crew for mixing and handling disinfectant • Monitor differences in plant loss between blocks trimmed with and without disinfection • Full adoption after value proven

31. In-class Assignment • Determine factors affecting implementation for your project (even if you lack data regarding that factor now) • Select most likely implementation approach • Be able to justify that approach • What section headings do you need to include? • Discuss in class

32. February 14, 2012 • Due today: HW#5 • HW#6: Peer Review of Recommended Solution • Individual peer review due Feb 20 (Monday) • Bring hard copy to class on Feb 21 • Team peer review due Feb 23 (Thursday) • Due Feb 28: • HW#7: Final draft of Recommended Solution • No class on Feb 16 • use this time to meet as a team to work on project