herts.ac.uk/about-us/facilities/learning-resources/about-lis/rare-idc/conference.cfm

1. Paint IT GreenA Guide to Lowering Your ICT Carbon from Data Centre to Desktop www.herts.ac.uk/about-us/facilities/learning-resources/about-lis/rare-idc/conference.cfm

2. A Best Practice Guide to Greening the Micro Data CentreSteve Phipps, Data Centres Manager, University of Hertfordshire http://rare-idc.herts.ac.uk

3. A Best Practice Guide to Greening the Micro Data Centre RARE-IDC“Reduction And Re-use of Energy in Institutional Data Centres” Background to the RARE-IDC Project Our Approach Completing the project Outcomes and Learning Q&As

4. A Best Practice Guide to Greening the Micro Data Centre Background to the RARE-IDC project • RARE-IDC • “Reduction and Re-use of Energy in Institutional Data Centres” Project • Refurbishment of one of two main 75m2 Data Centres for the University • Funding had already been allocated in order to overcome several legacy risks • We share many issues with other Public Sector institutions • UoH regularly achieves a top 5 position in the People and Planet Green League, and aggressively pursues a Green agenda • Joint Information Systems Committee (JISC) funding brought new constraints and new objectives: • “An exemplar of a Green Data Centre for the HE/FE Sector” • “A model for other institutions to follow and learn from” • “Meet the business need with capacity, resilience and economy for at least ten years” 30 September, 2014

5. A Best Practice Guide to Greening the Micro Data Centre Background to the RARE-IDC project • What were the benefits? • National and international prestige and enhancing this University’s reputation for pioneering development. • Lower energy bills – not just in the Data Centre itself • Applying the techniques and technologies to other facilities across campus • Increased green skills within UH • Knowledge sharing with other institutions working on similar or mutually beneficial schemes

6. A Best Practice Guide to Greening the Micro Data Centre Our Approach? Hired a project manager Mitigated the risks with the existing facility by moving into a temporary room Originally considered a Consult -> Design, and tender for the build process only Bolstered our skills in best practices, cutting-edge sustainable technologies and thought leadership on reducing the carbon impact of Data Centres Opted for a tender process that included “Design and Build”.

7. Our Approach Design and Process • Researched a wide variety of sustainable technologies & best practices • Design & Build Contract • “Open process” • Large No. Of responses, difficult to compare • I.T.T. must reflect the exact deliverables • Must be able to challenge the responses • Supplier has ownership of design • Fixed cost • Pre-Qualification Questionnaire (PQQ) help to reduce No. of appropriate responses • The Invitation to Tender (I.T.T) • Included Best Practices (EU Code of Conduct for Data Centres) • British & International Standards (TIA942) • Get it right!

8. Our Approach Project Structure Identify & Plan in your resources Communicate, Communicate, Communicate Relationships Reporting

9. The Project Physical Constraints

10. The Project New Data Centre Layout

11. The Project Further Challenges • Risks • Disruption during refurbishment • Resources • Physical Constraints • Risers • Pillars • Bulkhead • Capacity • Problems • Work around critical infrastructure • Comparing like for like

12. The Project Balancing the Budget • Limited Budget • Design & Build – fixed cost • Tracking the expenditure • Contingency • Return on Investment (ROI) • Saving of £34,000 pa • Payback well under 12 years (10 years including Carbon costs)

13. A Best Practice Guide to Greening the Micro Data Centre Background to the project

14. The Project Success and Achievements • Research your Topic • The PQQ • Careful Planning • Relationships • Communication • Green Achievements; • Re-use of Waste Heat • Refurbishment not new Build • Re-use of some Equipment • Reduction of Operating & Carbon costs & Reduced PUE • Virtualisation ongoing

15. Background to the project Our successful outcomes • Our savings equate to a 45% reduction in the carbon footprint of the de Havilland Data Centre • Operational cost savings of an estimated £34,000 per annum • Improved fire suppression, enhanced environmental and power monitoring, robust security with 24-7 CCTV, and a separate plant area together deliver a safer, better working environment • Our pathfinder project enables others to follow our success and apply the lessons we’ve learned along the way • Using a contained Hot Aisle configuration, waste heat is recycled into the building’s hot water supply • Three times finalist for three national awards • Data Centre Dynamics – Nov 2009 • Green Gown Awards – June 2010

16. The Project Lessons Learned Complexity of Designs Getting approvals Clear explanation of designs Don’t forget Structured cabling and other hidden costs

17. Outcomes and Learning • Size doesn’t matter! • Treat the project the same as any other • Learn from others • EU Code of Conduct for Data Centres (http://bit.ly/h4FA7) • Realising that not all DC providers are the same • Involve your provider as partner • Don’t be afraid to challenge • Cultural changes that breed success • Work closely with Estates • Embedding sustainable processes and technology • Remember the four M’s – Meter, Monitor, Maintain and Manage • Dissemination of outcomes • Blog http://rare-idc.blogs.herts.ac.uk/

18. Next PresentationKatherine O’Brien

19. Useful Strategies for Improving Environmental Performance Katherine O’Brien, Environmental Coordinator www.herts.ac.uk/sustainable

20. Outline Reputation within the Further and Higher Education sector Corporate Strategy Integration Management Practice Environmental Impact Final thoughts

21. Reputation Universities that Count Environment Index – Silver award (82% and 12th) Green League – First class award (3rd) Green Gown Awards – 2009 and 2010 finalists Hertfordshire Green Awards – 2010 finalists

22. Corporate StrategyStrategic Plan 2010 - 2015 95% (UtC score) Sustainability and Infrastructure – enabler which underpins strategic drivers KPI – remain in the Green League top 20 Operate to minimise environmental impact Seek to promote sustainable development Strategic leads in Estates and Information Hertfordshire

23. Corporate StrategyPolicies, leadership and risk management Environmental, Energy, Sustainable Procurement and Fairtrade policies Infrastructure and Sustainability Group reports to CEG and BoG Member of Executive Team with appointed responsibility for environment and sustainability Dedicated staff with environmental responsibilities Development of a Vice Chancellor’s Award – ‘Caring for the Environment’ Environmental aspects are considered in the overall risk evaluation process e.g. departmental risk registers

24. IntegrationEmployee engagement Environmental Working Group Inductions Team meetings and away days Competitions Green Your Herts initiative Environmental management training where appropriate

25. Management PracticeEnvironmental Management 89% (UtC) Environmental Management System aims for continual environmental improvement EcoCampus based on ISO 14001 Assists in ensuring legal compliance Reduces operational costs Aspects, impacts, objectives and targets

26. Management PracticeMarketplace management 71% (UtC score) Stakeholder stewardship – EcoReps, student placements, regular events, Environment Society, Student Union, student switch off Sustainable procurement – Fairtrade University, Flexible Framework, guidance for devolved buyers and contract managers, life cycle analysis

27. Environmental ImpactClimate change, waste and travel • 77% (UtC score) • Carbon Management Programme Strategy and Implementation Plan • 20% reduction by 2012 and review to take into account HEFCE targets • Waste and Resource Management Strategy – impact area of excellence • 90% recycling rate by 2013/14 and reduction in production of 50% • Travel Plan – impact area of excellence • Modal shift (60% staff and 20% students by September 2013)

28. Environmental ImpactOther environmental aspects Construction and refurbishment – development of a sustainable construction policy and commitment to build BREEAM excellent buildings with an ‘A’ EPC rating Biodiversity – development of a Biodiversity Action Plan Water use – Campus wide assessments of water use to set a baseline and future reduction targets

29. Final thoughts Senior management commitment and support is vital to embed sustainability across the organisation Formal and informal stakeholder engagement Environmental Management Systems to assist in managing environmental aspects and aim towards continual environmental improvement

30. Thank you for listening…Any questions…? www.herts.ac.uk/sustainable

31. Next PresentationPete Sands

32. The Cost of Data Centre Ownership What is the right solution for your organisation? www.herts.ac.uk/computerscience

33. Speaker IntroductionWho is Pete Sands and Future-Tech? Future-Tech is a data centre design and build specialist founded in 1982… Future-Tech works with Public and Private Sector Owner Operators such as… Experience with Small Comms Rooms to large Co-Lo facilities… Pete Sands has over twelve years experience in the Data Centre industry….

34. Presentation Outline Defining & Managing Server Cabinet Densities The Cost of Co-Location and the Pro’s and Con’s The Cost of Own Build and the Pro’s and Con’s Co-Lo Vs’ Own Build – What’s Right for My Organisation? The Green Solution and Really Reducing Our Carbon Footprint Finding the Middle Ground

35. Defining & Managing Server Cabinet Densities

36. Defining & Managing Server Cabinet Densities

37. Co-LocationHow are the costs broken down?

38. Co-Location What are the Pro’s and Con’s?

39. Own BuildHow are the costs broken down?

40. Own Build What are the Pro’s and Con’s?

41. Cost ComparisonHow do the Two Options Measure up?

42. Cost ComparisonHow do the Two Options Measure up?

43. Cost ComparisonHow do the Two Options Measure up?

44. The Green Solution and Really Reducing Our Carbon FootprintWhere Does the Carbon Go? • Average Co-Lo Green Stats • PUE 1.8 • Standard direct expansion • Return air temperature of 20 degrees C • RH 50% +/- 10% Average Own Build Green Stats PUE 1.2 - 1.3 Compressor free cooling Return air temperature of 34 degrees C RH 50% +/- 20% Reuse of heat energy

45. A Different SolutionIs there a middle ground? Shared Ownership Built to specification Incorporates best practices In house control Lower Capex Guaranteed energy efficiency Reuse of heat Fully maintained

46. A Different SolutionIs there a middle ground? Shared Ownership

47. Final SummaryWhat is the right solution for your organisation? • Own Build • Whole Life cost • Control • Purpose built • Shared Ownership • Low Capex • Control • Maintained • Co-location • Fast • Low Capex • Space

48. Questions

49. Next Lunch Next Presentation13:30hrs – Howard Noble