Banner Finance Information Session

1. Banner Finance Information Session Denise Phillips Director, Systems & Procedures

2. Transition from FRS • Starting Friday afternoon, 2/29, you will have inquiry only access to FRS. • You will continue to have the ability to inquire on accounts and transactions prior to March 1 in FRS • You will continue to have access to all past transactions in E-Print • Reports from Banner will be e-mailed daily until Banner E-print is ready

3. Banner Chart of Accounts • FOAP- Fund Organization Account Program • Use of Accounts (Expense Acct, Revenue Acct, Asset Acct, etc) instead of Objects & Controls • Dept “Pots of Money” called Funds instead of Accounts

4. Banner Chart of Accounts-Page 2 • FOAP- Fund Organization Account Program • Full Accounting Information now also includes: • Organization Code: will allow for grouping of funds for reporting • Program Code: used at state and federal level to track finances (Purpose Code in FRS) • Indexes have been created that will automatically complete the Organization and Program, data entry of these fields will not be required.

5. Banner Chart of Accounts-Page 3

6. New Banner Accounts ACCOUNTS 1XXXXX ASSETS • Code used to identify types and uses of transactions (same as old 2XXXXX LIABILITIES objects/controls) 3XXXXX CONTROL ACCOUNTS • Department will use accounts to specify how the money is spent or 4XXXXX NET ASSETS received 5XXXXX REVENUES • Primary accounts used by Depts : - Expenditures – Begin with a 7 6XXXXX LABOR - Labor – Begin with a 6 - Revenue – Begin with a 5 7XXXXX EXPENDITURES • General rule for new account # is old 8XXXXX TRANSFERS IN & OUT object/control code with new number at end in front (see table) and “0” • Multiple exceptions. Must use crosswalk on website Banner Chart of Accounts-Page 4

7. Banner Chart of Accounts-Page 5 • Web Site to translate FRS Numbers to Banner Numbers • https://services.ncarts.edu

8. Banner Chart of Accounts-Page 6

9. Banner Chart of Accounts-Page 7

10. Forms/Procedures • New Forms/Procedures for use during transition period • Internal Requisition Form • Budget Revision Form • Receiving Process

11. Requisition Form • Email form to: ban_requisition@ncarts.edu

12. Budget RevisionForm • Email form to: ban_budget@ncarts.edu

13. Receiving • Banner is designed for Central Receiving • The temporary work around is a generic e-mail box • Send e-mail with PO number in the subject line • Text of e-mail should tell what line items were received or if all items were received • Email receiving information to: ban_receiving@ncarts.edu

14. Forms/Procedures • Forms changed due to new Banner numbering • Travel Authorization Form • Separate Forms for Employees and Students • Travel Reimbursement Form • Check Request Form All forms can be found on NCSA’s Forms & Procedures Web Page (http://www.ncarts.edu/formsprocedures/#banner)

15. Training Schedule • Finance will spend the month of March stabilizing the system • Training Session information will available mid-March • Separate sessions for Budget, Purchasing, etc.

16. Banner Finance • Thank you for attending today’s Banner Finance Information Session • Any Questions?????????????