Human Resources Management (HRM) Enterprise Standards &

1. Human Resources Management (HRM) Enterprise Standards & Common Human Resources Information Standards (CHRIS) 13 May 2010

2. Goal and Agenda Agenda Background HRM Enterprise Standards Definition and Elements Introduction to Common Human Resource Information Standards (CHRIS) Discovery Tool Demonstration Goal: Provide an overview of the HRM Enterprise Standards initiative

3. Background • From page 2 of DoD Memorandum “DoD Net-Centric Data Strategy”, May 9, 2003: • The traditional DoD approach to data has been data administration, operating under the guidelines of DoD 8320.1-M, “DoD Data Administration Procedures” • That approach attempted to standardize and control data elements, definitions, and structures across the Enterprise, requiring consensus among and across organizations • Data administration was intended to promote interoperability through standardization of data elements, minimize duplication of data elements across the Department, and reduce the need for data element translation • However, the traditional approach, focused on standardizing data elements, has proved to be too cumbersome to implement across an enterprise of the scope of the Department

4. Background • DoD Directive 8320.02, “Data Sharing in a Net-Centric Department of Defense”, December 2, 2004 (Certified Current as of April 23, 2007) • Data is an essential enabler of network-centric warfare (NCW) and shall be made visible, accessible, and understandable to any potential user in the Department of Defense as early as possible in the life cycle to support mission objectives (Para. 4.1) • Data assets shall be made understandable by publishing associated semantic and structural metadata in a federated DoD metadata registry (Para. 4.4) • Data interoperability shall be supported by making data assets understandable and by enabling business and mission processes to be reused where possible (Para. 4.6)

5. HRM Enterprise Standards Definition HRM Enterprise Standards are: Information sets derived from existing HRM policies or laws Documented by functional context Used to develop System and Functional Requirements HRM Enterprise Standards are not: HRM Enterprise Standards are encapsulations of policy, documented terms and definitions, business rules, business processes, and information requirements relative to a specific functional area System Requirements Functional Requirements

6. HRM Enterprise Standards Elements

7. CHRIS as a Component to HRM ES Governance Authoritative Source Business Glossary Standard Business Process Standard Operational Business Rule Standard Common Human Resources Information Standards ** EXAMPLE

8. Example HRM Enterprise Standard Authoritative Source Business Process Standard Business Rule Standard Common Human Resources Information Standard Business Glossary Standard

9. Authoritative Source Example: Advance Pay - Evacuation of Member or Dependents Eligibility

10. Business Process Standard

11. Business Rule Standard Example: Advance Pay - Evacuation of Member or Dependents Eligibility

12. RuleSpeak™ • P&R IM drafted Business Rule Standards using the RuleSpeak™ format • RuleSpeak™ is a set of business rule templates and best practice guidance tailored for the creation of business rule statements • The DoD Business Transformation Agency recommends RuleSpeak™ for creating business rule statements • By using RuleSpeak™, P&R IM is able to ensure all Business Rule Standards are written in the same format

13. Common Human Resources Information Standard

14. Business Glossary Standard Example: Advance Pay - Evacuation of Member or Dependents Eligibility

15. HRM Enterprise Standards Production or Modification Two factors will trigger future HRM Enterprise Standard production or modification:

16. HRM Enterprise Standards Elements

17. What is a CHRIS? • An encapsulated view of a business information need conveying context in a semantically consistent manner. A CHRIS will include a business name, definition, permitted values when applicable, business use description, structural business rules, and references from Law, Regulation, and/or Policy • Embedded in the HRM Enterprise Standards' business processes and their associated operational business rules • Constrains the functional content of the Enterprise Architecture Information Exchanges

18. CHRIS Background • The 273 standards in the initial Common Human Resources Information Standards (CHRIS) set were selected from over 1850 Defense Integrated Military Human Resources System (DIMHRS) Information Requirements (IRs) • The IRs behind the initial CHRIS set were chosen because they represented a clear enterprise requirement, e.g., • Combatant Commanders 129 (COCOM 129) critical information needs for the war-fighter • Pay/benefit impacting • Legislation/policy requirement

19. CHRIS are Not…. • The CHRIS are not a data dictionary • The CHRIS are not specifications of data elements, attributes, data format, file location, database structure, or database design (i.e., they are not a data dictionary). • The CHRIS are not a data standard • With only a few exceptions, the CHRIS do not dictate the format in which data must be stored or transmitted (e.g., three alpha-only characters versus four alphanumeric characters) • The CHRIS are not a data model • The focus of the CHRIS is the business perspective: the information and rules essential to the HRM function • From a data modeler's perspective, there are gaps in the relationships among current CHRIS elements • The CHRIS are the basis upon which the HRM enterprise logical data model (DIV 2) is being designed

20. What is a CHRIS? (cont.) • An approved standard consists of: • Business name • Definition • Permitted Values when applicable • Business Use Description • Business rules, when applicable

21. CHRIS Example Governance ** EXAMPLE

22. CHRIS Uses • CHRIS are used in defining enterprise architecture products, such as: • Operational Rules Model, OV-6a • Information Exchanges in OV-5b (Operational Activity Model) • Logical Data Models, DIV-2 • Functional sponsors and proponents use CHRIS for semantically consistent standardized information in the HRM community • The HRM Investment Review Board plans to take CHRIS compliance into account as part of systems certification in the Investment Priority Management process • Will be represented in the Business Enterprise Architecture (BEA) 7.0 release, March 2010

23. Compliance with HRM Enterprise Standards

24. Future • Exploring online discovery and visualization solutions • Integration in the Enterprise Information Web (EIW) ontology • CHRIS place in the DoD Metadata Repository

25. HRM Enterprise Standards Location When complete, HRM Enterprise Standards will be available at https://www.mpm.osd.mil/ A web-based HRM Enterprise Standards search tool will be accessible in the Summer of 2010

26. Contact Information • If you have questions or would like additional information, please contact one of the individuals listed below or visit the following website https://www.hrm.osd.mil • Mr. Paul Oestreich • Phone: 703.696.8294 • Email: paul.oestreich@osd.pentagon.mil • Mr. Brian Stiff • Phone: 703.696.0178 • Email: brian.stiff.ctr@osd.pentagon.mil

27. QUESTIONS?

28. HRM Standards Discovery Tool Demonstration Tool Demonstration