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Risk Management for Study Abroad Programs

Learn the principles of good risk management and opportunity identification for study abroad programs at the University of Warwick. Understand how to assess and manage risks effectively while encouraging innovation and entrepreneurship.

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Risk Management for Study Abroad Programs

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  1. Helen Johnson Head of Study Abroad, Office for Global Engagement Assessing and Managing Risk for Study Abroad .

  2. Principle of Risk Management . The principles of good risk management and opportunity identification should be embedded at all levels of decision-making. Risk management and the identification of opportunities is undertaken at the University of Warwick as a positive business driver. It should encourage innovative and entrepreneurial approaches to the activities we undertake while assessing and accounting appropriately for the risks that the University faces. http://www2.warwick.ac.uk/services/gov/riskmanagement/risk_management_at_warwick_policy_february_2015.pdf

  3. Context 220 + Partners600+ students worldwideStudyStudy/Work combination

  4. Risk! Risk in the broadest sense: • Choice of Partner • Financial • Medical • Welfare Support • Academic • Political • Terrorism • Visa Related Issues • Legal: arrest? • Accidents • Natural Disasters • Lack of Preparation + Limitations Official University exchanges Opportunity

  5. Preparation Introduced in 2015. Recommended Criteria and Approval Process for Undergraduate International Exchange Agreements • Alignment with the University’s Strategy, Goal 1 • Agreed criteria on the potential partner • Preparation: guidance • Set out the role of the Office for Global Engagement • Process • Timeline • Role of the department • Student expectations • Completion of a Proposal Form: numbers, language, quality assurance, risk status, review, mark transfer, credit transfer arrangements, departmental approval. • Approval through a committee of the Academic Quality and Standards Committee, chaired by a Prov-VC Exchange agreement

  6. Student Briefings Introduction to Study Abroad: 4 Sessions in November February: Compulsory briefings Insurance Welfare Support at the Partner Financial etc Contact information Study Abroad website Moodle: Under development

  7. Emergency Response Guidelines • Contact details for key members of staff • Clear understanding of chain of action • Clarity on each role • Practical: Remote online access to databases for example SITS • Ability to locate data effectively – vital! • Hard copies kept in an Emergency contact file • Scenario training with staff to ensure clear understanding of the emergency response required • Ongoing scenario training with the University’s Institutional Risk Manager • Review of procedures for effectiveness on a regular basis.

  8. Emergency Procedures

  9. Responsibility

  10. Risk in Practice

  11. Access to Essential Information

  12. University Business Travel Insurance Insurance for all students and staff. Premium paid by the Office for Global Engagement. Not private medical insurance: medical emergencies There may be a requirement to take out separate insurance: Australia, USA, Turkey All information on the Study Abroad website. Students receive a Safety Abroad card to carry with them. But, still be prepared for telephone calls!

  13. Study Abroad Scenarios for Discussion • Student reports depression and unable to attend classes. • Student reports they wish to immediately withdraw from an exchange • Student reports an alleged sexual assault in their student accommodation • Risk of terrorism, or terrorist attack in a country

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