tutorial

1. tutorial Stand-Alone Instructional Resource - StAIR Dawn R. Harris CEP 811

2. Productivity tools….What’s that? • When we think of how the computer has made us more productive, many of us think of word processors, spreadsheets, and presentation tools. A "suite" of office tools that encompasses all of these functions, like Microsoft Office, is the software many of us most often use.

3. The purpose of this tutorial is to review distinctions between word processing, spreadsheet, and presentation tools and appropriate uses for each. • Click on the next slide to examine characteristics and common uses of these tools that make us more productive. • Test your knowledge with quiz questions scattered throughout the tutorial!

4. Word Processors A word processor, or word processing program, does exactly what the name implies, it processes words. It also processes paragraphs, pages, and entire papers. Some examples of word processing programs include Word, Writer, Pages, and Google Docs.

5. Word Processors are often part of a Productivity Suite • To learn more, watch this short video about Google Docs

6. Word Processor: Common Uses Reports Brochures Resumes Letters Essays

7. Popular Features Commonly used features that make word processors effective tools include: • Spell and grammar check • Font choices like style, size, and color • Bulleted and numbered lists • Columns, tables, and alignment • Adding pictures, shapes, WordArt, or clip art

8. So to summarize…. • Word processors are a productivity tool. • Word processors are used for creating documents like reports, letters, and resumes. • Popular features on word processors assist the user in formatting text, graphics, and layout.

9. Productivity Tools Quiz Question 1 Word, Documents, and Pages are all examples of ______________________. • A) productivity suites • B) presentation software • C) spreadsheet programs • D) word processing programs

10. Remember this table? NO….SORRY! Go back and try again!

11. You are correct! Hooray! A few other word processing programs include Writer in Open Office and Word Processor in Microsoft Works.

12. Productivity Tools Quiz • Question 2 • Renee Smith has to write a persuasive essay for her language arts class. What would be the best tool for her to use for this assignment? • A) presentation software • B) productivity tools • C) a spreadsheet • D) a word processor

13. Ooops! Review this information Go back and try again!

14. Try Again! Remember… Presentation software is used for creating slide shows to illuminate presentation topics to an audience. Go back and try again!

15. These are all “Productivity Suites” that contain other programs besides just word processors! Go back and try again!

16. Right on! • Word processors are good for creating documents like letters, resumes, reports, brochures, and essays. Good Job

17. Spreadsheets • A spreadsheet is a table used to store various types of data. The data is arranged in rows and columns to make it easier to store, organize, and analyze the information.  • Spreadsheets have a number of built in features and tools, such as functions, formulas, charts, and data analysis tools that make it easier to work with large amounts of data.

18. Spreadsheets are often part of a Productivity Suite • To review the basic parts of a spreadsheet, study the poster from this link: Check this out! How did they do that?

20. Spreadsheets: Common Uses Budgets Mailing Lists What-if Analysis Tables of Information Financial Statements

21. Popular Features Favorite features that make spreadsheet software an effective productivity tool include: • Charts • Formulas • Functions • Sort • Graphs

22. So to recap… • Spreadsheets are a productivity tool. • Spreadsheets are used for creating tables of data and are good for storing, interpreting, and modifying many different types of information. • Popular features on spreadsheets assist the user in making calculations, generating forms and reports, and creating graphs and charts.

23. Productivity Tools Quiz • Question 3 • Nancy Lo has to develop a budget to see when she will be able to afford the iPad she has been saving for. What would be the best tool for her to use for this project? • A) presentation software • B) productivity suites • C) a spreadsheet • D) a word processor

24. Ooops! Review this information Go back and try again!

25. You’ve got it! Awesome! Spreadsheets are wonderful for developing budgets!

26. Productivity Tools Quiz • Question 4 • Excel, Lotus 1-2-3, and Numbers are all names of ______________________. • A) presentation software • B) productivity suites • C) spreadsheet programs • D) word processing programs

27. Remember this table? NO….SORRY! Go back and try again!

28. These are all “Productivity Suites” that contain other programs besides just spreadsheets! Go back and try again!

29. Try Again! Remember… Presentation software is used for creating slide shows to illuminate presentation topics to an audience. Go back and try again!

30. Right On! Terrific! A few other spreadsheet applications include Calc in Open Office and Spreadsheets in Google Docs.

31. Presentation Software • This software is used to create presentations of slides containing text and graphics (and also incorporating sound and visual effects). • These presentations can be projected from a computer display projection unit, or the slides can be printed out onto transparencies.

32. Presentation software is often part of a Productivity Suite

33. Presentation Software: Common Uses Student Reports Sales Presentations Photo Albums Teacher Presentations Business Presentations

34. Popular Features Favorite features that make presentation software an effective tool include: • Font options like style, size, and color • Design theme templates • Transitions & Animations • Graphics Tools • Audio & Video

35. So to review… • Presentation software is a productivity tool. • Presentation software is used for creating slide shows to illuminate presentation topics to an audience. • Popular features in presentation software like page layout, design template, images, sound, and text features make it easy for even a novice to make a good looking presentation in a short amount of time.

36. Productivity Tools Quiz • Question 5 • Charles Washington has to do a demonstration speech for his exploratory class. What would be the best tool for him to use for this assignment? • A) presentation software • B) productivity suites • C) a spreadsheet • D) a word processor

37. Ooops! Review this information Go back and try again!

38. These are all “Productivity Suites” that contain other programs besides just presentation programs! Go back and try again!

39. You are correct! Super! Presentation software would help him get his point across in his demonstration speech.

40. Productivity Tools Quiz • Question 6 • Impress, Keynote, and PowerPoint are all names of ______________________. • A) presentation software • B) productivity suites • C) spreadsheet programs • D) word processing programs

41. These are all “Productivity Suites” that contain other programs besides just presentation programs! Go back and try again!

42. Remember this table? NO….SORRY! Go back and try again!

43. You’ve got it! 100 %! Other presentation programs include Show in Zoho and Presentations in Google Docs and Corel.

44. Productivity Tools Quiz • Question 7 • Google Docs, iWork, and Microsoft Office are all names of ______________________. • A) presentation software • B) productivity suites • C) word processing programs • D) spreadsheet programs

45. Remember this table? NO….SORRY! Go back and try again!

46. Remember this table? NO….SORRY! Go back and try again!

47. Remember this table? NO….SORRY! Go back and try again!

48. Right On! Awesome! Productivity Suites are very sweet!

49. Productivity Tools

50. Congratulations! You have completed the Tutorial Good Job!