Minutes of a meeting

1. Minutes of a meeting

2. What are minutes? used to describe the discussions, decisions, and actions that occurred during a business meeting

3. See pages 13-15 of the 3.01 Document Examples PDF file Example document:

4. Examples of use: • Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point • The minutes of the State Board of Education • A meeting of the PTSA Grounds Committee to decide where to plant shrubs

5. Components of minutes of a meeting • Heading • Call to Order • Approval of Minutes • Committee Reports • Old Business • New Business • Adjournment • Signature line

6. Heading information • Name of organization or committee • Type of meeting (example: Regular Board Meeting) • Date and time of meeting • Location of the meeting

7. Components of minutes of a meeting . . . CONT’D • Call to Order – formal declaration by the chairperson of the meeting that it has officially begun • Approval of Minutes – review of previous minutes by board members • Committee Reports – progress reports presented by sub-committee chairs

8. Components of minutes of a meeting . . . Cont’d • Old Business – unresolved discussions from a previous meeting • New Business – new topics and issues • Adjournment – notation of who adjourned the meeting • Signature line for recording secretary

9. Guidelines for Keying • Center the heading information and key in initial caps and bold at the beginning of the document • The body of the minutes should contain a separate paragraph for each subject • Single space within paragraphs and double space between